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    Special Projects Coordinator - Chicago, United States - ReGeneration Schools

    ReGeneration Schools
    ReGeneration Schools Chicago, United States

    2 weeks ago

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    Description


    Job Description Job Description Special Projects CoordinatorReGeneration Schools, founded in 2016, is a nationally ranked charter program with seven charter schools located in Illinois and Ohio.

    ReGeneration serves over 1800 students of whom 99% are minority and 86% are low income. U.S.

    News and World Reports 2021 School Ranking listed all ReGeneration elementary schools among the top ten charter elementary schools in Illinois.

    ReGeneration expanded to Ohio in 2019, opening its Bond Hill campus in 2019.

    ReGeneration is expanding in Ohio adding two more campuses effective July 2023.We are seeking an experienced full-time Special Projects Coordinator to join our CICS Avalon schools campus for the school year.

    The Special Projects Coordinator plays a central role in ensuring an orderly, responsive, and welcoming school.

    In addition to maintaining the school's administrative systems and routines, the Special Projects Coordinator functions as the primary contact person for all of the school's constituents.

    In this role, the Special Projects Manager must communicate effectively with students, teachers, families, trustees, donors, and visitors. The Special Projects Coordinator will report directly to the Director of Operations.


    QUALIFICATIONS:
    Bachelor's degree1-3 years of previous office management/administrative experience in a public or charter school.
    A cheerful and welcoming demeanorVery strong interpersonal and communication skills (written and oral)

    Strong organizational skillsTakes instruction well, as well as takes initiativeExperienced with Impact and Power School (REQUIRED)Proficiency with MS Word, Excel and databases (REQUIRED)Ability and desire to work in a fast- paced, highly disciplined, sometimes unpredictable school environmentMaturity, humility, strong work ethic, sense of humor, and roll-up my sleeves attitudeResponsibilties:
    General School Support/ Administration/ ServicesCoordinating transportation services and troubleshoot issues as they ariseCoordinating student health services; monitor student health and safety for any unusual/disconcerting trends; coordinate with site nursing staff to ensure that students receive appropriate careFiling of documentsHelping to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)

    Assist with creating and implementing school schedule and coverage trackers, including special schedules (e.g.

    field trips, testing schedules, etc.)Manage logistics for school-wide or grade-level field trips and other culture eventsMaintaining school calendar of events and class schedulesCoordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial formsCollecting and compiling school performance and other data and creating presentations and various reports;Manages report card and progress report process (e.g.

    report card generation and printing, planning report card nights, etc.) and assists with other data tracking and reporting on a regularly scheduled basisProducing letters, memos, and other notices, ensuring that past memos, notices, and other school specific documents are posted to the Shared ServerCreating and assembling materials for staff trainings, including handbooks, professional development materials, etcEnsure an orderly, responsive, friendly school environmentPerforming other administrative duties as assigned/ requiredStudent Information, Data and ReportingProcessing late arrivals and following up with the families of absent studentsProducing accurate and timely student attendance, disciplinary, honor roll, and other reportsOverseeing student attendance data process and ensuring that it is reconciled and accurate on a daily basis, auditing student behavior data (suspensions, etc.) for completenessUsing PowerSchool and Impact to reconcile student attendance daily, and maintain/ update all student contact/demographic informationExecuting the logistics around the administration and processing of regular and annual state examsFront Office ManagementWelcoming visitors; serving as gatekeeper to address questions and minimize interruptions of the school operations and instructional teamAnswering phones, redirect inquiries as may be appropriate and relay messages to staff in a timely mannerManages positive working relationships with school vendors.

    Help to direct the schools main office, serving as back up to the Office ManagerManage mail and packages (distributing received mail, preparing school mailings, making mail drops, etc.)Maintaining a clean, stocked, and organized office environment; maintain complete sets of commonly used forms for staff and familiesSupplies and Equipment MaintenanceConducting weekly supply inventory/equipment check and restock as necessaryManaging the school's asset and supply systemsFulfilling staff supply requestsMaintain office equipment (aka ensure copiers are operational and fully stocked with toner paper, etc.)Assists teachers with daily classroom technology needs and regular technology support.

    Student Enrollment/ RecruitmentProcessing student applicationsManaging the collection and maintenance of student and school records/ systems (receiving new student and lottery applications forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.) , ensuring they are properly maintained and updated at the school.

    Planning and executing the school's admissions process including, student recruitment outreach, working with CICS on waitlist management, enrollment documentation, etc.

    Organizing and executing preparations for open houses, new and returning student registrationWorking with Director of Operations to design and place advertisements to recruit new studentsAssist with school-based student recruitment, including materials creation and hosting recruitment events, and providing support for the network lottery.

    8th grade supportManage GoCPS accountAssist parents and scholars with enrolling onto GoCPS and selecting high schoolsKeeps track of high schools 8th graders are attendingPlan all 8th grade events (graduation, trips, luncheon, etc)Order all 8th grade ceremony items (awards, diplomas, tassels, shirts, etc)Meets with principal to discuss all activities related to 8th gradeBooks speaker and churchSubmits all events invoicesCollect and manage 8th grade feesAny additional responsibilities that may require attentionCompensation:

    Competitive salary and benefits (based on experience).ReGeneration is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, creed, religion, gender, sexual orientation, national origin, age or disability.

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