Project Coordinator - Chicago, United States - St. Xavier University

St. Xavier University

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary:

The project coordinator supports all administrative duties in CLASS and oversees the day-to-day management.

This position establishes, maintains, and ensures compliance of department records; assists with budgetary matters; tracks department purchasing compiles reports, and monitors assigned projects and/or program components.

In addition, the position acts as the mediator between the Student Support area and our tutoring services. The position will organize and coordinate CLASS administration and procedures, in order to ensure organizational effectiveness and efficiency. This job requires onsite presence at the Campus.

This position reports directly to the Executive Director of Academic and Student Support

Essential Duties & Responsibilities:

Essential Duties & ResponsibilitiesOversee and support all administrative duties in CLASS
Delegate Academic Alerts to Academic Support Coaches within CLASS and other related departments.
Responsible for scheduling, hiring, and overseeing student tutors.
Manage office budget, process and submit purchase orders and invoices; resolve billing discrepancies.
Manage relationships with vendors and service providers to ensure that all items are invoiced and paid on time (catering, printing, online tutoring software).
Provide other administrative support as necessary, including scheduling group meetings and maintaining calendars for the team.?
Maintaining shared OneDrive and organizing projects and resources as needed.
Gathers, enters, and/or updates data to maintain records and databases; establishes and maintains files and records.
Receive and sort incoming mail and deliveries and manage outgoing mail, most notably in the months prior to the Spring semester.
Assists with project development and planning to ensure more efficient service and organization.
Composes and prepares written documentation?and creates reports using Navigate and Informer

Qualifications:

Qualifications:

Bachelor's degree in business administration, communications, or a related field?
2 years preferred of work experience in an administrative/office management role in higher education
Must have exceptional attention to detail
Excellent communication and interpersonal skills
Strong problemsolving skills and analytical abilities
Must be proficient with Google products and Microsoft Office
Must be proficient with Microsoft Excel advanced feature such as Pivot table, formulas, charts, is preferred
Project Management leading and managing multiple projects simultaneously, excellent time management skills, organized, detailoriented
Collaboration demonstrated ability to collaborate with people from a wide variety of skill sets and backgrounds via written or oral communication

Flexibility and Adaptability

Ability to work quickly, effectively, and flexibly in a deadline driven environment
Knowledge, Skills and Abilities (KSAs)?
Proficiency with Microsoft Office processing skills

Monday - Friday; 8:30 - 4:30 PM

Additional Expectations:

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law.

Hiring decisions will be based on the bona fide occupational qualifications of each applicant.