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    Executive Assistant - Cincinnati, United States - Ampcus Incorporated

    Ampcus Incorporated
    Ampcus Incorporated Cincinnati, United States

    4 days ago

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    Description
    Job Description:

    This position will be supporting 2 HR SVPs

    Experience in Microsoft Office (Outlook, Word, teams, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms.

    Key Responsibilities

    Calendar - Executive time management

    Travel / Domestic and International including Visa applications

    Expense Management

    Admin Tasks printing, acting as a delegate for Workday, Oracle, & other systems where needed, maintaining DLs & Org charts

    Correspondence and Communication on behalf of the leader

    Decision-making - invoices, purchase orders

    Makes high-level contacts of a sensitive nature inside and outside the company.

    Client meetings/Exec Event & Conference Management

    Onboarding new joiners

    Technical Skills

    Organization and multi-tasking

    Time-management

    Data entry (writing, editing, and proofreading)

    Attention to detail

    Problem-solving

    Composure

    Persuasion

    Decision making

    Discretion

    Event coordination

    Leadership Capabilities

    Communicating with Impact

    Developing a strategic vision

    Cultivating innovation

    Leading inclusively in an uncertain and complex world

    Accelerating results amidst ambiguity

    Developing talent and team

    Role modelling and championing **** values

    Job Summary:

    Perform secretarial and administrative duties. Manage schedule, arranging appointments, travel, meetings, conference calls, etc. Work requires some analysis and the use of initiative and independent judgment. Remain knowledgeable of the business unit's policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, units, officers, or managers.

    General Duties & Responsibilities:

    " Coordinate managers' schedules, making appointments, and establishing agendas.

    " Arrange and coordinate business travel for managers, directors, or other division heads.

    " Screen managers' phone calls and incoming mail.

    " Perform word processing duties.

    " Coordinate department meetings; arrange use of conference rooms.

    " Serve as a contact to employees, investors, or other stakeholders inside and outside the organization.

    " Documents and follows organization and department procedures to complete tasks in a timely manner.

    " Uses features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, databases, etc.

    " Process forms for on-boarding/off-boarding of resources, executing personnel/benefit actions and communicating information relating to policies, procedures, and benefit programs.

    " Monitors office supply inventory and reorders as necessary.

    " Performs other related duties as assigned.

    Educational Requirements:

    A high school diploma or GED is required for this role.

    General Knowledge, Skills & Abilities:

    " Excellent knowledge of administrative practices and procedures. Ability to manage sensitive, complex, confidential information.

    " Excellent communication and interpersonal skills. Professional appearance and presentation

    " Thorough knowledge of the use of office equipment required by the position (e.g., PC, typewriter, word processor, copier, fax) and any software associated with that equipment (e.g. Microsoft Outlook, Word, Excel, PowerPoint, etc.)

    " Skill to maintain confidentiality of verbal and written information

    " Ability to format and produce reports, charts, graphs, and other correspondence using various PC software packages

    " Ability to compile and report business information

    " Ability to sequence and monitor multiple activities for self and others

    " Attention to detail in making appointments, travel arrangements, and maintaining forms, records, etc.

    " Ability to problem solve

    " Ability to communicate effectively verbally and in writing

    " Ability to establish and maintain effective working relationships with employees, clients, and public

    Additional Skills:

    Intermediate professional role. Moderate skills with a high level of proficiency. Perform secretarial and administrative duties. Manage schedule, arranging appointments, travel, meetings, conference calls, etc. Work requires some analysis and the use of initiative and independent judgment. Remain knowledgeable of the business unit's policies. May make contacts of a sensitive, complex, and confidential nature. Reports to a Director. May provide support to one or several department professionals, supervisors, managers, and/or directors. Work under general supervision with latitude for independent judgment. May consult with senior peers on certain projects. Typically requires a minimum of 2 years or more experience in a secretarial or administrative assistant position.

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