- Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance
- Assist meeting committees with budgeting and planning by providing historical data and recommendations
- Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines
- Meet deadlines on individual meeting planning timeline
- Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues
- Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board
- Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities
- Primary contact for meeting venues in planning and on-site management of meetings and education programs
- Work closely with volunteer planning committees and speakers
- Manage online proposal system
- Facilitate the use of the proposal system by the program selection committee
- Coordinate speaker communications
- Schedule sessions in contracted meeting space
- Track and communicate program and speaker changes
- Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary
- Facilitate creation and distribution of promotional meeting publications
- Arrange distribution and coordinate outreach to non-members
- Perform other activities as required.
- Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors
- Coordinate off-site venue selection, contract negotiation, and contract oversight
- Manage meetings and events on-site
- Plan menus, room sets, and audiovisual
- Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs
- Plan flow on-site, including registration, signage, breakouts, etc.
- Create comprehensive staging guides for each meeting and event
- Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees
- Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics
- Identify ways to improve meeting delivery consistent with professional meeting best practices
- Monitor meeting budgets and update meeting chair and executive management on significant budget variances.
- Assist meeting committees with budgeting and planning by providing historical data and advice upon request
- Direct Meeting Coordinator on:
- Providing timely and accurate meeting status reports
- Manage registrations for all meetings and events
- Ensure the website is current and accurate for all meetings
- Follow and update meetings manual
- Hybrid / Flexible work schedules available
- Medical, Dental, and Vision
- Company paid basic life insurance, short-term, and long-term disability
- Voluntary Life Insurance - Employee Paid
- AFLAC available
- Paid Time Off (PTO) accrual and Paid holidays
- 401k retirement plan available
- On-site Fitness Center, open 24/7
- Gym reimbursement program
- Training and Development opportunities
- Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees
- Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America
-
Association Headquarters Alexandria, United Statesis seeking a highly motivated and detailed oriented · Meeting Manager · that has extensive experience with planning Scientific, Medical, Trade, and Professional meetings. Knowledge of abstract submissions, continuing education, Trustees' meetings, educational courses, and other ...
-
Mechanical Estimator Alexandria, Va
3 weeks ago
Axias Alexandria, United StatesAxias is a growing construction cost and project management consulting firm, led by industry veterans with a first-class reputation for providing independent, practical and actionable advice to our clients. We are seeking a motivated Mechanical Estimator with a **minimum of 5 yea ...
-
Assistant Maintenance Manager
2 weeks ago
Bozzuto Alexandria, United StatesAt Bozzuto, it's all about experience. Whether it's the experience you bring, gain or give, we want your journey to be exceptional. Guided by our core values of creativity, concern, passion and the pursuit of perfection, we've been creating inspiring, engaging and vibrant communi ...
-
Residential Construction Project Manager
1 week ago
Marks-Woods Construction Services Alexandria, United StatesMarks-Woods Construction Services is a full service residential general contractor offering design-build services at our Alexandria-based firm. We perform many trades in-house in order to ensure excellent quality and premium service. · This position requires full project manageme ...
-
Energy Efficiency Outreach/inspection Specialist
2 weeks ago
eSai LLC Alexandria, United StatesEnergy Efficiency Outreach/Inspection Specialist: · Outreach and Business Development professional with demonstrated success in sales of utility energy efficiency programs for high-volume energy savings generation. · ESSENTIAL DUTIES AND RESPONSIBILITIES This list of duties and r ...
-
Director of Operations
3 weeks ago
Capitol City Construction Alexandria, United StatesCapitol City Construction is seeking a Director of Operations to add to our growing team · Responsibilities and Duties: · - Develop policies/procedures and promote their implementation to improve day-to-day operations · - Improve client satisfaction through policy and procedural ...
-
Maintenance Technician
1 week ago
Bozzuto Alexandria, United StatesAt Bozzuto, it's all about experience. Whether it's the experience you bring, gain or give, we want your journey to be exceptional. Guided by our core values of creativity, concern, passion and the pursuit of perfection, we've been creating inspiring, engaging and vibrant communi ...
-
Portfolio Analyst
1 week ago
Fisher Investments Arlington, United States Full timeAre you passionate about creating a positive impact? Do you enjoy learning the ins and outs of financial markets, portfolio management and investment research? Your skills and passions could help our ability to support our top-down portfolio management process and help more clien ...
-
Senior Business Analyst
5 days ago
Fisher Investments Arlington, United States Full timeAre you looking to join a global technology department for an industry-leading financial advisory firm? It's an exciting time to be in our Technology department as we're investing in the future of our firm's technology. Our business is growing internationally, which emphasizes th ...
-
Corporate Paralegal 4
1 week ago
HII Arlington, United States**CORPORATE PARALEGAL 4** · **Location**: · Arlington, Virginia, United States · Date: Apr 16, 2024 · Req ID: 37328 · Team: N358 LEGAL · Entity: HII Corporate Office · US Citizenship Required for this Position: Yes · Full-Time · Shift: 1st · Relocation: Relocation assistance will ...
-
Antitrust Reporter
3 weeks ago
Bloomberg BNA Arlington, United StatesBloomberg Law is seeking an energetic and enterprising reporter to cover antitrust issues, with a focus on federal enforcement, litigation, and agency news. Both the Federal Trade Commission and the Department of Justice are taking an increasingly active stance to police companie ...
-
Integration and Trade Sector Economics Lead
2 weeks ago
Inter-American Development Bank Washington, United States**Integration and Trade Sector - **Economics Lead Specialist** · The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclu ...
-
Maintenance Manager
6 days ago
Bozzuto Arlington, United StatesAt Bozzuto, it's all about experience. Whether it's the experience you bring, gain or give, we want your journey to be exceptional. Guided by our core values of creativity, concern, passion and the pursuit of perfection, we've been creating inspiring, engaging and vibrant communi ...
-
Raytheon Arlington, United States**Date Posted**: · **Country**: · United States of America · **Location**: · VA120: 2461 S Clark Street, Arlington 2461 S Clark Street Suite 1000, Arlington, VA, 22202 USA · **Position Role Type**: · Onsite · **About Us**: · At Raytheon, the foundation of everything we do is root ...
-
Pac and Grassroots Advocacy Manager
2 weeks ago
American College of Emergency Physicians Washington, United StatesThe American College of Emergency Physicians (ACEP) is the national medical society representing emergency medicine. Through continuing education, research, public education, and advocacy, ACEP advances emergency care on behalf of its 41,000 emergency physician members, and the m ...
-
Assistant Maintenance Manager
1 week ago
Bozzuto Washington, United StatesAt Bozzuto, it's all about experience. Whether it's the experience you bring, gain or give, we want your journey to be exceptional. Guided by our core values of creativity, concern, passion and the pursuit of perfection, we've been creating inspiring, engaging and vibrant communi ...
-
Clean Vehicles Campaigner
3 weeks ago
Public Citizen Washington, United StatesPublic Citizen is a national, non-partisan, public interest group with more than 500,000 members and supporters. We hold the government and corporations accountable with campaigns and advocacy before Congress, administrative agencies, and the courts on issues including money in p ...
-
Operation Analyst
6 days ago
IFC Systems Corporation Washington, United States**Operation Analyst** · **Job #**: · - req26954**Organization**: · - World Bank**Sector**: · - Operations**Grade**: · - GE**Term Duration**: · - 2 years 0 months**Recruitment Type**: · - International Recruitment**Location**: · - Washington, DC,United States**Required Language(s) ...
-
GE Aviation Washington, United States**Roles & Responsibilities**: · Consistent with the role of the ITC team, the primary tasks of Specialist - ITC include, but are not necessarily limited to): · - Assist with the development of licensing strategies for compliant business execution. · - Generate, maintain, and moni ...
-
Roving Store Worker
1 week ago
The Exchange Washington, United StatesUNDER DESIGNATED SUPERVISION, THIS POSITION PERFORMS PATRON SUPPORT AND CRAFT & TRADES DUTIES THAT ARE NOT HIGHER OR EQUIVALENT TO A HPP2. MAY WORK IN A RETAIL OR FOOD FACILITY. MAY PREPARE AND SERVE SIMPLE FOODS AND BEVERAGES, BASIC STOCKING OR OTHER CRAFT & TRADES HPP2 DUTIES. ...
Conference Meeting Manager-Scientific, Medical, Trade - Alexandria, United States - Association Headquarters
Description
Association Headquarters is seeking a highly motivated and detailed oriented Meeting Manager that has extensive experience with planning Scientific, Medical, Trade, and Professional meetings. Knowledge of abstract submissions, continuing education, Trustees' meetings, educational courses, and other select membership programs. The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting.
APPLICATION INSTRUCTIONS
To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required.
Essential Duties and Responsibilities
Meeting Planning
Promotion
Meeting Execution
Administrative
What You'll Bring to the Table - Education, Experience, and Required Proficiencies
- At least 10 years' related association and meeting planning experience
- Bachelor's degree (or equivalent experience)
- CMP preferred
What we offer - Employee Company Benefits
What sets us apart
Who is AH?
AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.
Our Diversity, Equity, & Inclusion Statement
Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.
For more information, visit associationheadquarters, connect with AH on Facebook on YouTube and follow on Twitter.
Job Posted by ApplicantPro