- Responsible for UltiPro Time Management (UTM), including reviewing time card hours and approving each week.Create payroll import of UTM hours. Work with departments on approving timesheets and fielding questions. For any discrepancies, work with the Payroll Manager on timesheet issues, including delinquent time sheets and other time management related personnel issues.
- Complete data entry for new hires, promotions, transfers, terminations, and data changes, with a strong focus on ensuring data integrity within our HCM.
- Review and adjust the payroll prior to passing onto Payroll Manager for final review. Develop ability to fully run payroll as a back-up for Payroll Manager, including computing wages, deductions and benefits; ability to issue and distribute paychecks and bonus payments; and ensure the firm remains in compliance with policies, tax, regulation and deduction laws.
- Distribute PTO balances to all Managers, updating hours as needed and perform processing.
- Update the 401k and 401k Loan changes weekly.
- Prepare payroll reports for management or for auditing purposes.
- Perform data auditing and data clean-up activities as required.
- Answer employee questions pertaining to payroll and the time management system.
- Ensure data integrity within HCM and participate in any data review/data clean-up activities required to ensure accuracy.
- Reset UltiPro passwords for employees when needed.
- Assist with fiscal year-end processing. Benefit and Leave Management Related Duties:
- Assist employees with enrollment, terminations and changes in benefits programs, including maintaining accurate records related to beneficiaries, disability and all other components to our benefit plans.
- Responsible for processing benefit claims, coordinating the transfer of data to external contacts for services, premiums and plan administration.
- Conduct presentations and meetings to explain benefits to employees. Design and distribute materials for benefit orientations, open enrollment and summary plan descriptions as needed.
- Assist with Leave Management administration, including tracking, paperwork, processing and reporting, including all leave types and ADA accommodation requests.
- Ensure employee benefits records are kept up to date, are compliant with government regulations (e.g., HIPAA, FMLA, ADA, COBRA, etc.) and are maintained to the highest accuracy standards.
- Produce reports and conduct auditing to ensure the firm's benefits policies comply with laws and regulations.
- Inform employees of any changes and answer questions and concerns raised by employees about their benefits.
- Document and maintain administrative procedures for assigned benefit processes.
- Assist in the administration of worker's compensation insurance program.
- Allocate group health and dental claim experience monthly and review quarterly
- The ideal candidate will have 2+ years of experience in Payroll, and experience in Benefits.
- We will consider entry-level candidates eager to grow in this space with Bachelor's degrees and references from work experiences requiring attention to detail, ability to multitask, professionalism, trust and responsibility, and working within systems and technologies.
- Proficiency in Microsoft 2010 Suite
- Ability to develop and maintain a cooperative working relationship with members of the firm, clients, and other outside contacts.
- Ability to balance workload based upon general guidelines established.Able to meet short and/or unpredictable deadlines.
- Confers with supervisor with regard to overtime requirements. Is willing to accept overtime to complete assigned tasks.
- Develops mutual working relationships with supervisor in order to anticipate work needs. Prepares in advance to relieve supervisors of as many administrative tasks as possible.
- Ability to adhere to regulations, policies and procedures. Ability to maintain confidentiality.
- Recognizes and utilizes the firm's resources effectively and efficiently. Develops and maintains a sufficient working knowledge of the organization as a whole.
- Experience working in a professional services setting (e.g., a law firm) a plus.
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Payroll and Benefits Coordinator - Minneapolis, United States - Fredrikson & Byron
Description
Who We Are:
Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally.
Overview:
We have an exciting new opportunity to join our growing Payroll and Benefits teams in the Human Resources department as a Payroll and Benefits Coordinator. The primary duty of this position is to assist with the day-to-day operations of Payroll, HRIS data entry, Benefits and leave management operations. Other responsibilities will include such tasks as: report generation (both planned and responding to ad-hoc requests); providing timely and courteous client support services regarding Payroll, Benefits, and Leave Management; ensuring the integrity of data within our human capital management (HCM) system, and other similar duties as assigned. This position reports to the Manager of Payroll, HRIS, and Profit Sharing and will work with the Benefits team.
Key Responsibilities Include:
Payroll and Human Capital Management (HCM) Related Duties:
Qualifications
Our firm offers highly competitive salaries, hybrid work environment and comprehensive benefits in a collaborative work environment.
Applying For This Position:
Applications will only be accepted online at , and applicants will be asked to submit a cover letter, resume and salary requirements. For assistance with the application process, or for accommodations, please contact
About Fredrikson:
Diversity and inclusion are core values of Fredrikson & Byron. To best serve our clients, we provide innovative solutions to legal needs by cultivating a diverse workforce. With a reputation as the firm "where law and business meet," our attorneys and staff bring business acumen and entrepreneurial thinking to operate as business advisors, strategic partners, and legal counselors to our clients. The firm's 375+ attorneys serve clients through our ten locations around the world: Minneapolis, Saint Paul, and Mankato, MN; Bismarck and Fargo, ND; Ames and Des Moines, IA; Madison, WI; Saltillo, Mexico; and Shanghai, China. Visit for more information.
Fredrikson & Byron, P.A. is an Equal Employment Opportunity and Affirmative Action employer.
