- Researches and generates correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department.
- Performs a variety of routine administrative functions, e.g., data entry, typing, reports processing.
- Compiles, prepares, and may be responsible for distributing daily, weekly, monthly or annual reports, invoices, purchasing orders, and other relevant materials appropriate to the assigned unit.
- Receives telephone inquiries and complaints, ascertaining the nature of the call, resolving customer issues or directing to appropriate personnel for further assistance.
- Performs a variety of essential record keeping duties, and maintains department record keeping and filing systems relevant materials appropriate to assigned unit, e.g., payroll, accounts payable, departmental files, personnel records, accounting data.
- Develops, receives and reviews various reports, plans, and applications for the purpose of verifying accuracy, and ensures necessary copies of pertinent documents are made and distributed appropriately, e.g., statistical data, licenses, invoices, purchase orders.
- Completes and processes various forms required of assigned department, i.e., personnel forms, invoices, work orders, purchase orders.
- Operates various office equipment, e.g., computer terminals, word processor, printers, copy machines, telephone systems, facsimile machines, calculators.
- Assists other unit personnel in supporting efficient functioning of the department.
- Yes
- No
- Yes
- No
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Office Assistant - Coral Springs, United States - City of Coral Springs, FL
Description
Salary : $37, $59,400.00 AnnuallyLocation : Coral Springs 33065, FL
Job Type: Full-Time, Non Exempt
Job Number:
Department: Development Services
Division: Code Compliance
Opening Date: 04/29/2024
Closing Date: 5/6/2024 11:59 PM Eastern
Description
Under general supervision, the purpose of the position is to provide routine administrative support to the assigned department or assigned supervisor. Employees in this classification function at a moderately difficult generalist level and are accountable for the accuracy of both routine and non-routine administrative support duties performed as dictated by the nature of department. Position may be assigned to a large department and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized department wherein incumbents receive instruction in departmental functions. This classification requires strong organizational and interpersonal skills with the ability to carry out a variety of directed tasks.
This is a contract position to be reviewed on an annual basis.*
Examples of Duties
High school diploma or GED. One (1) to two (2) years of experience and/or training in administrative/secretarial support functions; or an equivalent combination of education, training, and experience. Must successfully and accurately pass the entrance typing exam with 45+ wpm.
Supplemental Information
Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.
Health, Dental, Vision Coverage:
• Active 1st of the month after 30 days
• Spousal exclusion policy applies
Retirement:
• 401A (7% City contribution, increases to 9% after 7 years)
• 457 Roth & Roth IRA plan options
Life Insurance:
• $75,000 city paid (additional optional life and other voluntary insurance plans available)
Long Term Disability:
• Paid by City
Holidays:
• 11 days per year
Wellbeing Hours:
• Up to 40 hours awarded per year
Annual Leave:
• 13 days first year, increases after fifth year
Sick Leave:
• 12 days annually; sick leave incentive plan
Family Friendly:
• Flexible hours and schedules to accommodate employee and City needs
• City employee children enrollment preference at Coral Springs Charter School
Employee Recognition:
• Annual performance feedback and merit increases
• Shining Star and Bright Spot monetary recognition awards
Well Being:
• Behavioral Health Access Program
• Comprehensive Wellness Program
• Employee Health & Wellness Center
• Free Gym Membership
• Free Yoga Classes
• Wellness Portal
• Wellness Education (Lunch & Learns)
• Employee Assistance Program (EAP)
• Free onsite health coaching
• Discounts through Tickets at Work
Full-time employment with the City of Coral Springs qualifies you for Public Service Loan Forgiveness once you meet all requirements. Please check the website for more details.
For more detailed information on our employee benefits package, please click
01
Do you have a High School Diploma or GED?
Do you have one (1) to two (2) years of experience and/or training in administrative/secretarial support functions?
