Program Coordinator, Managing for Results - Washington, United States - World Resources Institute

Description

This is a hybrid position which requires 8 days/month intheoffice. You can be based in our office in Washington DC,London, orThe Hague.Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

TheManagingforResults(MfR) team ensures WRI is equipped to understand if its work is contributing to the longer-term positive changes WRI intends to make in the world and fosters a culture of learning and accountability.TheMfRteam is an institutional resource, ensuring that WRI's programmaticteams are meeting internal and external standards for good practices inplanning, monitoring, evaluation,and learning (PMEL).Over the next 5 yearsMfRwill accelerate a"step change"in PMEL practices and culture at WRI to enhance programmatic effectiveness and demonstrate impact.

The specific goals of the step change in PMEL are to have:

• Robust, evidence-based'theories of change'(ToCs) for programs and projects that are easily accessible for staff and partners to facilitate shared understanding and learnings
• Intentional pause and reflect cycles to reviewToCsand M&E data, discuss the learnings and changes needed to achieve theresultsin the strategic plan
• Sufficient PMEL specialist capacity in every WRI team to support timely, evidence-based, adaptive management
• WRIresultsthat are easily verifiable, where contribution is well understood and WRI's commitment to address social inequalities is reflected in theresults
• Iterative cycles of evaluation that support ongoing reflection and learning, systemization and publication of lessons learned

Job Highlight:

Reporting totheRDI Senior Operations Manager,you will provide daily operational and administrative support for the Global Director of Managing for Results (MfR) and theMfRteam's suite of projects. You will support theMfRteam's efforts by helping manage project and travel budgets, payment processing, vendor contracts, event logistics, data collection and tracking for operations processes and systems. You willassistsin the management ofMfR'sbudgets, vendor contract payments, and international training workshops funded by a growing portfolio of grants and partnerships. You will be supported by the RDI Operations Manager, anotherMfRProgramCoordinatorand other operations staff across RDI's core functions subgroups. You will work with theMfRProgram Coordinator on workshop planning.

What will you do:

Budget and Expense Management (70%):

• TrackMfRteam expenses for international conferences, workshops, and retreats. This includes managing event logistics, participant travel, hotel contracts, budget estimates, andprocurements
• Support MFR team leaders with corporate credit card and travel expense reports in Concur (WRI's travel and expense system)
• Update the MFR team's expense forecasts in TM1 andanalyseCognos reports for communicating budget availability back to the MFRteam
• Track travel, online subscriptions, receipts, and other non-labor expenses related to MFR teamoperations
• Track budget and expense-related tasks and operations in Asana (project management software)
• Create Asana templates for operations related requests from team leaders (new contracts, amendments, work orders, expense forecasting,etc)
• AdviseMfRteam members on WRI policies and procedures for travel, events, workshops and other logistics relevant toMfRactivities
• Identify problems or delays in operations and escalate [as necessary] to the RDI Senior Operations Manager forguidance
• Support and adviseMfRProgram Coordinator on expense and budget-related operations related to scheduling and planning of PMEL meetings and workshops with projectteams
• Accounting and financial document filing, keeping andmaintenance
• Provide timesheet guidance forMfRteam members whenneeded
• Additional ad-hoc operational duties

Sub-agreement Management (30%): -

• Coordinate the submission of invoices from vendors and consultants consistent with WRI's internal policies and accountingstandards
• Monitorsubagreementdeliverables and payment schedules and alert the RDI Senior Operations Manager when vendor contract budgets need additionalfunds
• Assist the RDI Senior Operations Manager with drafting and managing consultant procurements,subagreementsandamendments
• Support in clarifying grants & contracts related policies, guidelines, and procedures to staff.

What will you need:

• Education:You have completed abachelor'sdegree ina relevant field (e.g., business administration, economics, public or non-profit administration, international development
• Experience:You have a minimumof2years offull-time professional experiencewith operations tasks including invoice payments, travel arrangements, event logistics, project accounting and financial administration
• A high degree of computer literacy, including knowledge of the MS Suite and Google Workspace, and proven ability to quickly learn new computersoftware
• A creative, problem-solving orientation and pro-active frame of mind
• Ability to work synchronously or asynchronously whether it is in Miro, Asana, virtual meetings or in-personworkshops
• Ability to work collaboratively with colleagues in differenttime zonesand countries where English is not an officiallanguage
• Proven verbal and written communications skills, visual communications via MS PowerPoint, Google Slides, etc. ispreferred
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Ability to bring a learning and curious mindset towork
• Passionate commitment to WRI's mission and goals
• Languages:Fluent in English
• Requirements:Existing work authorization is required where this position.WRI is unable to authorize visa workauthorization

Potential Salary:US salary range is between57Kand62KUSD. UK:30K -37K GBP.NL:42K -50K EUR.Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with a required cover letter by the date of17May2024. We are unable to consider your application without a cover letter.

You mustapply through the WRI Careers portal to be considered.

What we offer:

• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, LatinAmericaand theUS
• The chance to have an impact and to develop your career within a mission drivenorganizationwith access to varied learning and training opportunities.
• A workplace that strives to put diversity and inclusion at the heart of ourwork
• The opportunity to join and get involved in different working groups and affinity groups to shape the future ofWRI
• Commitment to hybrid working model with flexible workinghours
• Generous leavedays that increase with tenure

About Us:

Founded in 1982,World Resources Institute(WRI) is an independent, nonprofit global researchorganizationthat turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities,and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico,Colombiaand the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world's greatest environment and international development challenges and improve people's lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI's mission is to move human society to live in ways that protect Earth's environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency,Independenceand Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to ourorganizationaland programmatic practices. We are committed to providing equal opportunities inemployment;we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply.Recognizingour strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.