- Assist and participate in all phases of DASNY's procurement of professional services, the bidding and award of construction contracts and/or the purchase and delivery of fixtures, furnishings and equipment and related services for DASNY and its clients, in accordance with established procedures.
- Prepare, process and review term procurements and the selection and award of term contracts and the issuance of work orders and any related documents or amendments.
- Assist DASNY staff, clients, consultants, contractors, vendors and/or other third parties in the preparation, processing, posting, publication, completion, submission, review, coordination and gathering approvals for all procurement related activities and/or documentation, including, but not limited to, requests for proposals, requests for qualifications, expressions of interests, bid openings, selection committees, contract awards, job orders, purchasing requisitions, purchase orders and contracts, work authorizations, work orders and/or any related documents and/or amendments in accordance with established procedures.
- Coordinate, schedule and attend meetings, coordinate follow-up on issues identified in meetings; prepare and distribute meeting minutes and related boilerplate documents, forms and correspondence.
- Coordinate and schedule pre-bid meetings and/or site visits.
- Prepare, review and/or disseminate correspondence to DASNY staff and clients, consultants, contractors, vendors and/or other third parties in accordance with established procedures.
- Assist in the evaluation of vendor responsibility and responsiveness by conducting independent research and gathering information from public record databases to collect adverse information regarding contractors, consultants, and vendors.
- Gather, review and/or monitor consultants, contractors and/or vendors insurance documents for compliance with contractual requirements, and interact with consultants, contractors and/or vendors, brokers/agents, and DASNY personnel and third-party vendors as necessary or required.
- Provide data input into various financial, construction management, and procurement systems update and maintain online procurement tracking systems and develop, prepare and maintain reports, dashboards, spreadsheets, logs, charts and/or related databases.
- Assist in ensuring compliance with DASNY's established procurement procedures and guidelines, and applicable federal and state laws, rules and regulations.
- Maintain and revise contract boilerplate documents as directed.
- Identify and describe potential problems and/or delays in the procurement process or workflow and recommend potential improvement opportunities to processes, documents and forms to improve workflow.
- Ensure the confidentiality of information gathered during the procurement process.
- Ensure that a complete and accurate procurement record is maintained in accordance with established procedures.
- Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives to encourage and further MWBE and Service-Disabled Veteran-Owned Business (SDVOB) participation as set forth in Executive Law Article 15-A and Executive Law Article 17-B.
- Provide procurement support to other staff and units as needed.
- Oversee file maintenance for procurements.
- Prepare correspondence, deliver mail, send and receive mail and packages as requested.
- Assist in tracking and reporting of procurement performance measures related to all types of procurements.
- Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
- Assist with the development, documentation, posting and implementation of procedures and associated forms.
- Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same.
- Undertake special assignments as directed.
- Must maintain regular attendance in accordance with DASNY attendance and leave policies.
- Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
- Demonstrated organizational skills and ability to prioritize.
- Excellent interpersonal skills.
- Excellent proofreading skills.
- Demonstrated accuracy and attention to detail.
- Excellent oral and written communication skills.
- Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
- Choice of several health insurance plans
- Dental & vision insurance
- Membership in the NYS Retirement System
- Deferred Compensation Investment Plan
- 13 vacation days per year
- 13 sick days per year
- 5 days of personal leave per year
- 12 paid holidays per year (plus one float day)
- Tuition reimbursement
- Training & development opportunities
- Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY's Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
- Limited Work from Home (LWFH) - additional telecommute days according to DASNY's Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
- DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the website.
-
Procurement Administrator
2 weeks ago
Dormitory Authority of the State of New York - DASNY Albany, United States**Position Title: Procurement Administrator** · **Location: Albany, NY** · **Grade/Classification: 4 (D1) - Professional I** · **Salary Range: $70,592 - $90,008** · **Bargaining Unit: CSEA** · **FLSA Status: Exempt** · **Last Revised: May 22, 2024** · **Primary Purpose** · The Pr ...
-
Procurement Administrator
2 weeks ago
DASNY - Dormitory Authority of the State of New York Albany, United States**Minimum Qualifications** · Minimum Qualifications · Bachelor's degree plus three years relevant experience or Associate's degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience. · Preferred Qualifications · ...
-
Assistant Procurement Administrator
2 weeks ago
Dormitory Authority of the State of New York (DASNY) Albany, United States**Position Title: Assistant Procurement Administrator** · **Location: Albany, NY** · **Grade/Classification: 2 (D1) -** Para & Entry Level Professional I** · **Salary Range: $48,582 - $64,724** · **Bargaining Unit: CSEA** · **FLSA Status: Non-Exempt** · **Last Revised: June 17, 2 ...
-
Procurement Administrator
3 weeks ago
StateJobsNY Albany, United StatesMinimum Qualifications · Bachelor's degree plus three years relevant experience or Associate's degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience. · Preferred Qualifications · Bachelor's degree in Busi ...
-
Procurement Administrator
3 weeks ago
DASNY (Dormitory Authority Albany, United StatesPosition Title:Procurement Administrator · Department:Construction Contracts · Location:Albany, NY · Grade/Classification:4 (D1) - Professional I · Salary Range:$70,592 - $90,008 · Bargaining Unit:CSEA · FLSA Status:Exempt · Last Revised: May 9, 2022 · Primary Purpose · The Pro ...
-
Procurement Administrator
2 days ago
The Ladders Albany, United StatesPosition Title: Procurement Administrator · Location: Albany, NY · Grade/Classification: 4 (D1) - Professional I · Salary Range: $70,592 - $90,008 · Bargaining Unit: CSEA · FLSA Status: Exempt · Last Revised: May 22, 2024 · Primary Purpose · The Procurement Administrator is res ...
-
Procurement Administrator
1 week ago
StateJobsNY Albany, United StatesMinimum Qualifications · Bachelor's degree plus three years relevant experience or Associate's degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience. · Preferred Qualifications · Bachelor's degree in Risk ...
-
Diamond Dynamics Rensselaer, NY, United States FreelanceIn the administrative board for urban development and construction, department of construction administration, team central procurement office and construction administration, a position as clerk for the central procurement office (m/f/d) in part-time with 38 hours per week is av ...
-
New York State Civil Service Albany, United StatesNY HELP No · Agency DASNY - Dormitory Authority of the State of New York · Title Assistant Procurement Administrator- Construction Contracts · Occupational Category Clerical, Secretarial, Office Aide · Salary Grade NS · Bargaining Unit ASU - Administrative Services Unit (CSE ...
-
StateJobsNY Albany, United StatesMinimum Qualifications · Bachelor's degree or · Associate's degree plus three years relevant experience or · High School diploma or equivalent plus four years of DASNY relevant experience or · High School Diploma plus five years of relevant experience. · Preferred Qualificat ...
-
DASNY - Dormitory Authority of the State of New York Albany, United States**Minimum Qualifications** · Minimum Qualifications · Bachelor's degree or · Associate's degree plus three years relevant experience or · High School diploma or equivalent plus four years of DASNY relevant experience or · High School Diploma plus five years of relevant experience ...
-
State of New York Albany, United StatesPlease note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...
-
Vp, Programs
2 weeks ago
Empire State Albany, United States**Applicants MUST submit a cover letter with resume to be considered.**: · - **Position expected to work onsite and hybrid consistent with New York State.** · **BASIC FUNCTION**: · The Vice President, Program and Operations, ConnectALL, is responsible for overseeing the entire li ...
-
Director of Financial Administration
2 weeks ago
Human Rights, Division of Albany, United StatesMinimum Qualifications: · Bachelor's degree and six years of relevant experience.* · - Substitutions: four years of specialized experience or associate's degree and two years of specialized experience may substitute for bachelor's degree; J.D. or master's degree may substitute fo ...
-
Contract Management Specialist
3 weeks ago
NYS Office of Mental Health Albany, United StatesIf you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as a Contract Management Specialist to receive all of that and more · Who We Are: New York State has a large, multi-faceted mental health system that ...
-
Environmental Conservation, Department of Albany, United States**Minimum Qualifications** · This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). · At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employ ...
-
Deputy Counsel
2 weeks ago
Homeland Security and Emergency Services, Division of Albany, United States**Minimum Qualifications** · **Duties Description** · The incumbent will report to the New York State Division of Homeland Security and Emergency Services' General Counsel. Duties may include but are not limited to the following: · - Support the General Counsel for all agency nee ...
-
Energy Associate
3 weeks ago
Couch White, LLP Albany, United StatesParticipate in proceedings before state and federal regulatory agencies · - Advise clients on complex energy regulatory issues, asset divestiture and acquisition, and other transactions · - Represent clients in matters involving utilities and before and electric system operators ...
-
Administrative Assistant 1
3 weeks ago
Health, Department of Albany, United States**Minimum Qualifications** · NY HELPS Non-Competitive Minimum Qualifications: · Administrative Assistant Trainee 1: High school or high school equivalency diploma. · Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or cont ...
-
Health Systems Specialist 1/trainee
3 weeks ago
Health, Department of Albany, United States**Minimum Qualifications** · **NY HELPS: · Health Systems Specialist Trainee 1: A bachelor's degree or higher. · Health Systems Specialist Trainee 2: A bachelor's degree and one year of professional experience in accounting, auditing and finance; administrative operations; budget ...
Assistant Procurement Administrator - Albany, United States - Dormitory Authority of New York
Description
Position Title:
Assistant Procurement Administrator
Location:
Albany, NY
Grade/Classification: 2 (D1) - Para & Entry Level Professional I
Salary Range:
$48,582 - $64,724
Bargaining Unit:
CSEA
FLSA Status:
Non-Exempt
Last Revised:
June 17, 2022
Primary Purpose
The Assistant Procurement Administrator assists department staff and leadership with the administration of DASNY's procurement of goods or services for itself and its clients, including all related programmatic, administrative, and clerical tasks.
Essential Functions
Supervision of employees may be required.
Physical/Mental/Visual Demands
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.
Work Environment
Standard office environment, including the use of one or more of the following: PC, printer, copier, electronic stapler/hole punch/date stamp, telephone, fax machine, shredder, scanner.
Bachelor's degree or
Associate's degree plus three years relevant experience or
High School diploma or equivalent plus four years of DASNY relevant experience or
High School Diploma plus five years of relevant experience.
Preferred Qualifications
Bachelor's degree in Business or Public Administration plus one-year relevant experience in a similar sized public organization.
Essential Skills
Benefits information:
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.
We offer a comprehensive benefits plan, which includes:
We offer additional benefits, which includes: