Procurement Administrator - Albany, United States - Dormitory Authority of the State of New York - DASNY

Description

Position Title:
Procurement Administrator

Location:
Albany, NY

Grade/Classification: 4 (D1) - Professional I

Salary Range:
$70,592 - $90,008

Bargaining Unit:
CSEA

FLSA Status:
Exempt

Last Revised:
May 22, 2024

Primary Purpose

The Procurement Administrator is responsible for the supervision and administration of the insurance compliance process in accordance with the appropriate governing contracts, laws, policies, and procedures.

The Procurement Administrator undertakes assignments that require expertise in insurance and public procurement, and the exercise of independent judgment with routine and moderately complex procurement matters.

Essential Functions

• Assist, consult, advise, and/or coordinate with DASNY staff and clients, consultants, contractors, vendors, and/or other third parties in all phases of the procurement and contract compliance process regarding the insurance requirements of DASNY's various contracts, purchase orders, and leases.
• Independently oversee the timely and efficient processing and review of insurance compliance documentation for public procurements.
• Monitor compliance with DASNY insurance requirements and recommend adjustments to insurance requirements accordingly.
• Maintain working knowledge of issues and developments in insurance compliance as it relates to public procurements and contracts.
• Supervise and/or review the work performed by support staff; provide necessary training and mentoring with respect to insurance compliance functions.
• Draft, review and approve procurementrelated documentation, including correspondence, any related documents and/or amendments per established procedures. Verify that all documents are in proper legal form and have all necessary approvals and supporting documents.
• Independently perform substantive reviews of documents for accuracy, completeness, and compliance with established procedures consulting with department and division leadership, as necessary.
• Evaluate vendor's responsiveness by conducting assessments, independent research, and review of databases to collect information regarding contractors, consultants, and vendors. Analyze such information and make recommendations regarding insurance compliance time frames.
• Research and draft letters and responses to routine and moderately complex matters.
• Identify and describe potential problems and/or delays in processes and workflow and recommend potential improvement opportunities to improve accuracy and timeliness.
• Ensure the confidentiality of information gathered during the procurement and contract compliance process.
• Work closely with the Office of Opportunity Programs to encourage compliance with established goals.
• Ensure that a complete and accurate insurance record is maintained in accordance with established procedures.
• Collaborate, assist and coordinate with staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives.

Other Duties and Responsibilities

• May train and evaluate employees.
• Assist in tracking and reporting of procurement performance measures related to all types of procurements.
• Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
• Assist with the development, documentation, posting and implementation of procedures and associated forms.
• Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
• Undertake special assignments as directed.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).

Supervision
Supervision of employees may be required.


Physical/Mental/Visual Demands
May require travel using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.


Work Environment

Standard office environment, including the use of one or more of the following: PC, telephone, fax machine, printer, copier, electronic stapler/hole punch/date stamp, shredder.

Minimum Qualifications

Bachelor's degree plus three years relevant experience or Associate's degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience.

Preferred Qualifications
Bachelor's degree in Risk Management, Business Administration, Public Administration, Construction Technology, or related field plus three years' experience in Commercial Lines Insurance or insurance compliance on behalf of a similar sized public constru