Contract Management Specialist - Albany, United States - NYS Office of Mental Health

NYS Office of Mental Health

Verified Company

Albany, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as a Contract Management Specialist to receive all of that and more

Who We Are:
New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. The Office of Mental Health (OMH) operates psychiatric centers across the State. OMH also regulates, certifies and oversees more than 4,500 programs, operated by local governments and nonprofit agencies.

Our mission is to promote the mental health of all New Yorkers, with a particular focus on providing hope and recovery for adults with serious mental illness and children with serious emotional disturbances.

What We Offer:

NYS pension and retirement programs
Comprehensive medical, dental, and vision plans
Flexible spending accounts for health and dependent care
Paid time off, including thirteen paid holidays per year, personal leave, vacation leave, and sick leave

What We Stand For:

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances.

Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities.

To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations.

A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency.

OMH is an equal opportunity/affirmative action employer.

DUTIES DESCRIPTION:

Within the Office of Financial Management, Bureau of Procurement Enterprise Services.

The Bureau of Procurement Enterprise Services (BPES) provides contract management and procurement services to 24 facilities, OMH Central Office, OMH Cook Chill Production Center, and OMH Capital Operations.

The incumbent will be responsible for the statewide administration of a wide variety of procurement-related functions in BPES Contracts unit or Purchasing unit.

Specific duties to be performed may include, but are not limited to, the following:

Assisting in the development of bid documents and administering the solicitation and evaluation processes;
Conduct Request for Proposals, Invitation for Bids, and Request for Quotes to obtain goods and services;
Reviewing/monitoring and tracking assigned workload by using internal databases, project management tools, and SharePoint records as required;
Performing a variety of functions related to contract management;
Assisting with special assignments and projects related;
Purchase goods and services using appropriate procurement methodologies;
Conduct analysis for establishing Minority and Womenowned Business Enterprise (MWBE) and Servicedisabled Veteran Business Enterprise (SDVOB) goals for contract and purchases;
Analyze data and prepare reports for internal and external stakeholders;
Utilize the Statewide Financial System (SFS) for contract and purchase transactions;
Other duties as assigned.

MINIMUM QUALIFICATIONS:

Contract Management Specialist Trainee 1:
Bachelor's Degree or higher.

Contract Management Specialist Trainee 2:

Bachelor's or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1:

Bachelor's or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Additional Comments:
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process.

The number of permissible telecommuting days for each employee will be determined by the current work demands/assignments, as well as program operational needs and employee performance/productivity, but may not exceed 50% telecommuting in a two-week payroll period.

- $49,363 (Trainee 1