- Assist, consult, advise, and/or coordinate with DASNY staff and clients, consultants, contractors, vendors, and/or other third parties in all phases of the procurement and contract compliance process regarding the insurance requirements of DASNY's various contracts, purchase orders, and leases.
- Independently oversee the timely and efficient processing and review of insurance compliance documentation for public procurements.
- Monitor compliance with DASNY insurance requirements and recommend adjustments to insurance requirements accordingly.
- Maintain working knowledge of issues and developments in insurance compliance as it relates to public procurements and contracts.
- Supervise and/or review the work performed by support staff; provide necessary training and mentoring with respect to insurance compliance functions.
- Draft, review and approve procurement-related documentation, including correspondence, any related documents and/or amendments per established procedures. Verify that all documents are in proper legal form and have all necessary approvals and supporting documents.
- Independently perform substantive reviews of documents for accuracy, completeness, and compliance with established procedures consulting with department and division leadership, as necessary.
- Evaluate vendor's responsiveness by conducting assessments, independent research, and review of databases to collect information regarding contractors, consultants, and vendors.Analyze such information and make recommendations regarding insurance compliance time frames.
- Research and draft letters and responses to routine and moderately complex matters.
- Identify and describe potential problems and/or delays in processes and workflow and recommend potential improvement opportunities to improve accuracy and timeliness.
- Ensure the confidentiality of information gathered during the procurement and contract compliance process.
- Work closely with the Office of Opportunity Programs to encourage compliance with established goals.
- Ensure that a complete and accurate insurance record is maintained in accordance with established procedures.
- Collaborate, assist and coordinate with staff throughout all phases of DASNY procurements to further develop, integrate, implement and enhance NYS and DASNY policy objectives.
- May train and evaluate employees.
- Assist in tracking and reporting of procurement performance measures related to all types of procurements.
- Assist in review of documentation and/or responses to press inquiries and/or FOIL requests, as directed.
- Assist with the development, documentation, posting and implementation of procedures and associated forms.
- Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same.
- Undertake special assignments as directed.
- Must maintain regular attendance in accordance with DASNY attendance and leave policies.
- Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services. (Standards can be found on the Intranet).
- Working knowledge of the building fit-out process.
- Thorough knowledge of construction and operations purchasing.
- Excellent negotiation skills and demonstrated results.
- Demonstrated accuracy and attention to detail.
- Demonstrated organizational skills and ability to prioritize.
- Excellent oral and written communication skills.
- Demonstrated ability to work independently and exercise sound judgment.
- Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
- Choice of several health insurance plans
- Dental & vision insurance
- Membership in the NYS Retirement System
- Deferred Compensation Investment Plan
- 13 vacation days per year
- 13 sick days per year
- 5 days of personal leave per year
- 12 paid holidays per year (plus one float day)
- Tuition reimbursement
- Training & development opportunities
- Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY's Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
- Limited Work from Home (LWFH) - additional telecommute days according to DASNY's Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
- DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the website.
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Procurement Administrator - Albany, United States - The Ladders
Description
Position Title: Procurement AdministratorLocation: Albany, NY
Grade/Classification: 4 (D1) - Professional I
Salary Range: $70,592 - $90,008
Bargaining Unit: CSEA
FLSA Status: Exempt
Last Revised: May 22, 2024
Primary Purpose
The Procurement Administrator is responsible for the supervision and administration of the insurance compliance process in accordance with the appropriate governing contracts, laws, policies, and procedures. The Procurement Administrator undertakes assignments that require expertise in insurance and public procurement, and the exercise of independent judgment with routine and moderately complex procurement matters.
Essential Functions
Supervision of employees may be required.
Physical/Mental/Visual Demands
May require travel using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.
Work Environment
Standard office environment, including the use of one or more of the following: PC, telephone, fax machine, printer, copier, electronic stapler/hole punch/date stamp, shredder.
Minimum Qualifications
Bachelor's degree plus three years relevant experience or Associate's degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience.
Preferred Qualifications
Bachelor's degree in Risk Management, Business Administration, Public Administration, Construction Technology, or related field plus three years' experience in Commercial Lines Insurance or insurance compliance on behalf of a similar sized public construction organization. Working knowledge of the building design and construction process.
Essential Skills
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.
We offer a comprehensive benefits plan, which includes:
