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Delray Beach

    Medical Records Clerk - Delray Beach, United States - South County Mental Health Center

    South County Mental Health Center
    South County Mental Health Center Delray Beach, United States

    1 day ago

    Default job background
    Description

    Job Description

    Job DescriptionMINIMUM EDUCATION & EXPERIENCE

    • High School diploma or equivalent
    • Computer literate
    • 6 months - 1 year of experience filing and pulling of charts according to numerical and color coding
    • 6 months of medical records experience (preferred)
    • Familiarity with copier machines
    • Knowledge of confidentiality of records (HIPAA)
    • Basic knowledge of how to communicate with mentally ill clients (highly desirable)
    • Good communication skills
    • Bilingual - French Creol (favorable)
    RESPONSIBILITIES

    FILE AND PULL CHARTS FOR AUTHORIZED CENTER PERSONNEL

    • Pull the charts for Med Clinic, Drs., Nurses and Lab.
    • File all charts back in main file system.
    • Keep charts and file system ready for the following day.

    FILE LOOSE RECORDS AND NRC RECORDS

    • File loose records from screening, CSU, CCSU, SRT, Detox, Re-entry, and traditional Case Management.
    • File all Non-Registered Clients Records (NRC Records).

    DATA ENTRY

    • Log in and out charts removed from medical records department on computer program

    COPY RECORDS

    • Respond to all requests for records from authorized external agencies.
    • Copy, stamp, bill and send copies out.
    • Enter every request in the computer which is sent out.

    MAKE NEW CHARTS

    • Open a new chart for new clients.
    • Prepare new chart on every new client.
    • Assemble all the different dividers and loose papers in chart.

    OTHER MINOR OR OCCASIONAL TASKS

    • Pull the chart for Interim Status to Discharge Status for volunteer or supervisor.
    • Print the forms for restocking of the supply of all forms.
    • Help each staff member who needs help with the medical records and other items under the department's responsibility.
    • Answer the telephone for any internal and external calls for information.
    • Pull and make a list of charts that need to be sent to storage by putting in a box marked with chart numbers and box numbers.
    • Shredding of all confidential records.
    • File all interim and discharge records.
    • Perform other duties as assigned.
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