Events Manager - Berkeley, United States - University of California Berkeley

Description

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

The College of Computing, Data Science, and Society (CDSS) is a dynamic, innovative new college at UC Berkeley that represents a once-in-a-generation transformation. The College brings together faculty, researchers, staff and students from computing, statistics, the humanities, and social and natural sciences, mirroring the cross-cutting nature of data science and redefining the research university for the digital age. Core to the College Is a commitment to examining how the digital revolution affects equity and opportunity-and building the capacity to respond to these challenges.

CDSS was created to meet the opportunities and demands of a world where data, machine learning, and artificial intelligence inform practice and policy in virtually every arena. The College connects the Data Science Undergraduate Studies program, Department of Electrical Engineering & Computer Sciences, Department of Statistics, the Berkeley Institute for Data Science, Computational Precision Heath, and the Center for Computational Biology.

The College is responsible for growing Berkeley's broad-based undergraduate programs in data science, computing, statistics and other interdisciplinary programs, including classes and programs serving thousands of undergraduate students a year.

The CDSS Events Manager plays a key role in planning and managing moderately complex events for the College of Computing, Data Science, and Society (CDSS) involving faculty, staff, students, alumni, donors, and partners from varied institutions, including academic, research, public, nonprofit institutions, industry, and private sector.

Visit this website to learn more about the future home of CDSS in the new Gateway Building: cdss-future-home-new-video.

The First Review Date for this job is: 3/6/24 - Open Until Filled

45% Oversees short-term and long-range event planning for the college; develops, updates, and maintains event planning resources and templates. Creates and maintains a calendar of events. Supports planning and research for new and regular events, which may include: research symposia, community-building events, student programs, donor outreach, etc. Conducts research regarding tools and resources the college can use for future conferences, symposiums, and events.

25% Provides comprehensive event planning for college events, and provides event support for collaborative events with campus and other partners. Plans, organizes, and identifies potential event locations and vendors. For on-campus events, secures necessary permits and certificates of insurance in accordance with UC policy. Manages contracts for venues, catering, design/marketing, audio/visual needs, registration, and other event logistics. Determines and coordinates staffing needs, securing the cooperation of staff and/or student volunteers.

25% Consults with clients on all details regarding events.Develops, implements, and maintains detailed record of event budgets, registration, parking needs, marketing/promo materials, pack list, etc. Guides and implements communications/marketing and planning timelines in collaboration with colleagues. Tracks progress of events, conferring with stakeholders regarding event goals and objectives.

5% Career Development: Attends classes and workshops that enhance expertise in event planning such as the UCCareer Development: Attends classes and workshops that enhance expertise in event planning such as the UC Berkeley Event Planning Certification Program.

• Thorough knowledge and understanding of concepts, principles and practices of event
• Skill in effectively meeting budget and time constraints.
• Highly developed interpersonal communication skills including political acumen and social
• Highly developed judgment, decision-making and problem recognition / prevention /
• Proven ability to work on several tasks simultaneously. Skill at responding effectively to
• With advanced notice, the availability to to work evenings and weekends to support events.
• Bachelors' degree in related area and / or equivalent experience / training.

• Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
• Demonstrated organizational and project management skills to work successfully with clients to produce high-quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
• Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary that the University reasonably expects to pay for this position is $70,100 - $86,800, not to exceed $124,700 (grade 21).

To apply, please submit your resume and cover letter.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.