Jobs
>
New York City

    Office Assistant - New York, United States - Catholic Guardian Services

    Catholic Guardian Services
    Catholic Guardian Services New York, United States

    3 weeks ago

    Default job background
    Description
    Post Internal Days
    0

    Category
    Administrative Services

    Description

    BASIC FUNCTION OF POSITION
    • To work for the Office Manager in carrying out administrative tasks and responsibilities by displaying initiative, assuming appropriate responsibility, exercising sound judgment, and making decisions within the scope of his/her authority.
    • Maintain and monitor all material of active and closed case records,
    according to policies and procedures.

    MAJOR DUTIES AND RESPONSIBILITIES
    • Responsible for the opening of the Bronx Office.
    • Assist with scheduling and distribution of site fleet vehicles.
    • Provide support and maintenance for all office equipment.
    • Maintain active knowledge of agency rules, policies & guidelines.
    • Responsible for distributing bi-weekly payroll checks.
    • Responsible for accepting deliveries and maintaining storage room.
    • Assist with reception coverage (i.e.: insuring coverage staff is adhering to schedule)
    • Monitor and insure prompt effective responses to requests and inquiries.
    • Other duties as necessary to support proper site functioning.
    • Works with Office Manager in distribution of materials and correspondence and word processing assignments.
    • Prepares schedules and notifications for meetings scheduled by the Site Director.
    • Maintains the Conference Rooms' Schedule book.
    • Maintains current knowledge of agency policies and procedures.
    • Willing to expand knowledge base to include some child welfare functions in order to provide technical support or assistance as needed.
    • Assist with breakfast and lunch setup for quarterly Management meetings and site events. Prepares closed records & other related materials for transit to storage facility & maintains updated indexes of boxes sent to storage.
    • Retrieve and duplicate case records as requested.
    • Assist with the boxing, bar-coding and removal of case records and related materials to storage facility.
    • Data entry into archiving database.
    REPORTING RELATIONSHIP

    The Office Assistant will report directly to the Bronx Office Manager and the Director of Office Management Services.

    EDUCATION

    A four year high school diploma or its educational equivalent

    PREFERRED QUALIFICATIONS:
    • Strong communication skills
    • Computer skills and working knowledge of Windows and Microsoft Office
    • Must have excellent skills withMircosoft Excel
    • Bilingual (Spanish), preferred.
    RESPONSE REQUIREMENTS

    Applicants must furnish a written response to the following questions:

    1. Why is the applicant interested in this position?
    2. How has the applicant's prior experience prepared her/him to effectively perform the requirements of this position?
    3. What special skills and qualities does the applicant bring to this position, and how will they be manifested in the position?
    INTRUCTIONS FOR APPLICANT

    The applicant must submit a copy of her/his resume, along with a written response to each of the above questions. All applications are to be submitted to Director of Human Resources, Catholic Guardian Society & Home Bureau, and 1011 First Avenue, New York, New York A copy of the application is to be furnished by the applicant to her/his direct supervisor.

    Position Requirements

    Full-Time/Part-Time
    Full-Time

    Salary

    Benefits

    Work Location

    Division
    Administrative Services

    About the Organization
    It is our vocation to serve those in need, to aid those who desire help, and to guide those who seek better lives. Through supportive interventions, we provide help, create hope and preserve dignity.

    We provide help by offering an array of services for underserved families and individuals with special needs. All that we do is delivered with care, compassion, and respect, to address fundamental challenges, improve well-being and increase self-sufficiency.

    We create hope by strengthening and empowering families and individuals in need. By providing shelter, care, treatment, rehabilitation, counseling, training, and connection to high quality allied services, we produce holistic solutions that enhance each person's physical, mental and social well-being, as well as their positive connections to family and community.

    We preserve dignity with a faith-based commitment to recognizing the value of each person we serve, regardless of race, religion, creed, or life circumstances.

    EOE Statement
    We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state, or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status or uniformed servicemember status.

    This does not include pregnancy, sex stereotyping, gender identity, gender expression or transgender status, status as a parent, marital status, political affiliation - all of which are on the website.

    CGS does not tolerate discrimination in any employment opportunities or practices, based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

    This position is currently accepting applications.
  • Velocity Solutions

    Office Assistant

    2 days ago

    Velocity Solutions Dutch Island, United States Part time

    Wat je bij ons kunt verwachten · Ter versterking van ons team zijn wij op zoek naar een deeltijdse kantoorassistent (m/v/d uur per week. · Wij hebben ondersteuning nodig op het gebied van secretariaatstaken. · Tot de taken behoren onder andere het beantwoorden van de telefoon ...

  • CNR Group ECS LLC

    Office Assistant

    1 week ago

    CNR Group ECS LLC New York, United States

    Job Summary: We're seeking a proactive and motivated individual to join our company as an Office Assistant. · **Responsibilities**: · - Input, update, and maintain databases and records. · - Perform general office tasks including but not limited to ordering supplies and equipment ...

  • Daily Dot Art

    Office Assistant

    1 week ago

    Daily Dot Art New York, United States

    Welcome to **Daily Dot Art**, your premier destination for creative and innovative digital graphic design solutions. · We are currently seeking a reliable and proactive Office Assistant to join our team in New York City. The Office Assistant will provide essential support to Dail ...

  • Massat Consulting Group

    Office Assistant

    3 weeks ago

    Massat Consulting Group New York, United States

    Office Assistant · Massat Consulting Group - New York, NY · About us · For more than 35 years, Massat Consulting Group has been providing accounting, tax, and consulting services to international clients throughout the USA, Mexico, and Canada. · We have experienced significant gr ...

  • The Millennium Group

    Office Assistant

    2 weeks ago

    The Millennium Group Newark, United States

    Now is a great time to join our growing company The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and in ...

  • New York Film Academy Inc

    Office Assistant

    3 weeks ago

    New York Film Academy Inc New York, United States

    ***: · New York Film Academy Teen Summer Camps is looking for an organized, enthusiastic, and Microsoft suite-savvy Office Assistant to help support the Teen Office Staff and contribute to a safe, fun, and educational experience for our campers. · **Effective Date: June 24, Augus ...

  • Chatty Child Speech, Occupational & Physical Therapy, PLLC

    Office Assistant

    1 week ago

    Chatty Child Speech, Occupational & Physical Therapy, PLLC New York, United States

    Job Overview: · **Duties**: · - Assist Therapists as needed on the treatment floor with pediatric patients · - Answer Phones & Relay Messages to appropriateTherapists or Administration. · - Manage simple office tasks such as : schedule changes, filing, scanning, and organizing of ...

  • Tech Connected

    Office Assistant

    1 week ago

    Tech Connected New York, United States

    **Job Location**: New York City · **Position**: Office Assistant · **About the Role**: · We are seeking an organized and proactive Office Assistant to join our team. In this role, you will support the daily operations of our office by performing a variety of administrative and cl ...

  • Abacus Business Computer

    Office Assistant

    1 week ago

    Abacus Business Computer New York, United States

    ABCPOS is looking for an amazing Office Assistant to join our growing team in Flushing NY. As a successful hire, you need to be fluent in verbal and written of English and Chinese. · **Responsibilities**: · - Handling incoming calls and other communications. · - Managing filing s ...

  • EliseAI

    Office Assistant

    2 weeks ago

    EliseAI New York, United States

    **About EliseAI** · EliseAI develops cutting-edge conversational AI technology for industries fundamental to our lives: housing and healthcare. Everything is built on the foundation of health and home. Broken systems or ineffective processes in these domains have a disproportiona ...

  • Translation & Apostille Services LLC

    Office Assistant

    3 weeks ago

    Translation & Apostille Services LLC New York, United States

    **PLEASE NOTE: In order to be considered for this position, you must complete the skills tests: Filing & organization and Data entry.** · We are looking for an office assistant to help in our midtown office from 9am to 12pm, Monday to Friday. · DUTIES AND RESPONSIBILITIES: · - Fi ...

  • Community Progress Council Inc

    Office Assistant

    2 weeks ago

    Community Progress Council Inc York, United States

    **SUMMARY**: Provides services to WIC participants by determining eligibility of applicants by verifying identity, address, income, and voter information. Check clients in for their appointments in addition to answering phone calls and schedules client appointments. Make referral ...

  • WellSpan Health Services

    Office Assistant

    3 weeks ago

    WellSpan Health Services York, United States

    **Schedule** · Full-time: 40hrs/week · Hours: Includes day/evening work · **General Summary** · Performs diversified secretarial/clerical duties requiring knowledge of medical terminology and healthcare billing protocols. Provides support for department head and department staff ...

  • Cascade Enterprises

    Office assistant

    2 days ago

    Cascade Enterprises New City, NY, United States Freelance

    We are looking for an office assistant (m/f/d) for a hotel in a central location in New City, NY. · **Responsibilities**: · - Processing incoming and outgoing mail · - Filing and document management · - Taking reservations · - Office organization · - Scheduling appointments · **R ...

  • Austin Macauley Publishers

    Office Assistant

    1 week ago

    Austin Macauley Publishers New York, United States

    An exciting opportunity has arisen in our company for an enthusiastic reliable Office Assistant to join our growing team in New York. They will be responsible for a variety of office support tasks and work diligently under pressure. You will be an integral part in ensuring that o ...

  • Luxtailor

    Office Assistant

    5 days ago

    Luxtailor New York, United States

    Job Summary: · **Responsibilities**: · - Greet and assist clients with professionalism · - Perform administrative tasks such as filing, data entry, and transcribing documents · - Coordinate and support that orders are completed on-time · - Manage calendars, schedule appointments, ...

  • City Zen Painting

    Office Assistant

    1 week ago

    City Zen Painting New York, United States

    **Office Admin Assistant** · We are a painting, remodeling company. We are looking for an admin assistant to join our company to help you on our daily projects, who is a self starter, can work with the deadlines and detail orientated. · **Skills** · - Proficient in Microsoft Offi ...

  • Urban Resource Institute

    Office Assistant

    1 day ago

    Urban Resource Institute New York, United States Part time

    **ORGANIZATION OVERVIEW** · Urban Resource Institute (URI) is a dynamic, innovative, and well-respected organization founded in 1980 that transforms the lives of domestic violence survivors and homeless families through safe shelter and comprehensive services; delivers prevention ...

  • Mayflower Hotel Group

    Office Assistant

    1 day ago

    Mayflower Hotel Group New York, United States

    _Background:_ · We are a hotel management group actively seeking an Office Assistant. · Current job duties include but are not limited to a broad array of administrative tasks, operational assistance, supporting colleagues and/or management as and when required, and taking on ad ...

  • Rip Van

    Office Assistant

    1 week ago

    Rip Van New York, United States

    **Rip Van** is a food innovation company. We exist to improve people's lives by inventing better convenient foods. We are committed to improving the nutrition, taste, and design of our products by launching product improvements in two-year cycles, as well as launching new innovat ...