- This is an in-office role. Light after hour email usage expected.
- Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
- Coordinate travel arrangements and create expense reports in a timely manner
- Prepare professional business communication documents including memos, letters, and emails
- Build and maintain good business relationships with executives and administrative staff across the organization
- Prepare presentations and materials
- Other administrative duties and projects, as they become known
- Typically requires 6+ years of related experience
- Ability to interact effectively with management at all levels
- Proficient in MS Office, with expertise in MS Outlook, Word, Excel and PowerPoint
- Poised under pressure with the ability to multitask, respond, and prioritize in a fast-paced deadline-driven environment
- Collaborative working style
- Proficient in proofreading with strong attention to detail
- Excellent verbal & written communication skills
- Handle sensitive information in a confidential manner.
- High emotional intelligence and the ability to work with varying personality types
- Positive and professional demeanor with a strong work ethic
- Willingness to pitch in to assist other administrative assistants when required
- High level of personal integrity; trustworthy, polished and well-organized
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Executive Assistant II - Boston, United States - Harris Williams & Co.
3 weeks ago
Description
Position OverviewJob Description
About Harris Williams
We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies.
For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow.
We are ambitious in our goals and steadfast in the belief that clients deserve our absolute best.To achieve our highest aspiration, we invest in world-class, collaborative individuals who are smart, driven, and principled - those who are eager to be part of something bigger than themselves.
When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way.
We invite you to learn more about careers at Harris Williams.Core Competencies:
Executive Assistants play an integral role in supporting the firm's merger and acquisition advisory activities.
As an Executive Assistant, you will have a high-level of exposure to management and complete critical tasks, initiatives, and special projects to facilitate the efficient operation of your executive, team, and firm.
In this role, you are versatile, meticulous, and adaptable Executive Assistants perform an array of administrative functions critical to running an organization efficiently.
The Role:
What we are looking for:
Harris Williams fosters an inclusive culture through hiring quality people who are committed, tenacious, smart, and principled - dedicated to achieving the best results for our clients, the right way.
Harris Williams values Executive Assistants with different educational and professional backgrounds and look for people with the following attributes:
To be considered, you must be able to work in the U.S. without sponsorship.
This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required, in addition to changes in the emphasis of duties as required from time to time.
Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy.
Confidentiality - Knowledge of practices and policies governing disclosure of information about the organization, its business activities, and employees; ability to apply this knowledge appropriately to diverse situations.
Decision Making and Critical Thinking - Understanding of the issues related to the decision-making process; ability to analyze situations fully and accurately, and reach productive decisions.
Desktop Tools - Knowledge of and ability to use office support tools available on the desktop (e.g., word processing, e-mail, presentation software and spreadsheets).
Effective Communications - Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability - Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment; ability to adapt as needed.
Office Administration - Ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Roles at this level typically require a university / college degree with < 1 year of professional experience and/or successful completion of a formal development program.
In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
EducationBachelors
Additional Job Description
Base Salary:
$90,000 - $110,000
Salaries may vary within the range based on geographic location, market data and
Role is incentive eligible with the payment based upon company, business and/or individual performance.
Application Window:
Generally, this opening is expected to be posted for 48 business hours from [Posting Date 04/03/2024], although longer with business discretion.
BenefitsPNC offers employees a comprehensive range of benefits to help meet your needs now and in the future.
Depending on your eligibility, options for full-time employees include medical/prescription drug coverage (with a Health Savings Account feature); dental and vision options; employee and spouse/child life insurance; short- and long-term disability protection; maternity and parental leave; paid holidays, vacation days and occasional absence time; 401(k), pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption assistance; educational assistance and a robust wellness program with financial incentives.
To learn more about these and other programs, including benefits for part-time employees, visit > New to PNC.Disability Accommodations Statement:
If an accommodation is required to participate in the application process, please contact us via email at Please include "accommodation request" in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email.
Applicants may also call and select Option 4:
Recruiting for accommodation assistance.
All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
At PNC we foster an inclusive and accessible workplace.We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.
Equal Employment Opportunity (EEO):
PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.
Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.
