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    Legal Secretary - Pittsburgh, United States - Fawkes IDM

    Fawkes IDM
    Fawkes IDM Pittsburgh, United States

    Found in: MyJobHelper US C2 - 3 days ago

    Default job background
    Description
    Responsibilities:
    • Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key
    • Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit, and proofread work product to ensure accuracy
    • Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys
    • Provide reception coverage, welcome guests, answer attorney telephones and accurately take and relay messages
    • Conference Room/Catering set ups/Parking requirements
    • Handle local vendor arrangements, and invoice payments
    • Prepare and maintain spreadsheets and databases for legal files and initiatives
    • Processing reimbursements, expense reports and check requests
    • Coordinate landlord updates and space maintenance via Building Engines
    • Effectively manage projects by meeting deadlines and conducting follow-up as needed
    • Input, review, edit, and convert timekeepers' time entries through Intapp Time, the firm's web-based time entry program using firm standards
    • Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits
    • Process various forms such as expense reports, and check requests utilizing ChromeRiver, new business forms utilizing Intapp, and audit letters using Forte
    • Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage
    • Prepares annual and/or supplemental audit letter responses
    • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm
    • File and maintain electronic documents in iManage
    • Prepare documents for offsite storage utilizing LegalKey software
    • Prepare and coordinate travel arrangements with travel agent

    Requirements

    • Prior administrative law firm experience required
    • Strong knowledge of MS Office Products (Word, Excel, PowerPoint, and Outlook)
    • Knowledge of Billing; 3E or Elite Enterprise experience a plus
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