Preventive Maintenance Program Manager, Bureau of Facilities Planning and Administrative Services - New York, United States - City of New York

Description

OPEN TO PERMANENT CONSTRUCTION PROJECT MANAGER, NM or comparable civil service titles below*

• Administrative Engineer N/M (Non-Manager)
• Administrative Construction Project Manager (Non-Manager)

or

• Assistant Mechanical Engineer (Managerial)
• Administrative Supervisor of Building Maintenance (Managerial)

Established in , the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country.

Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City's yellow fever outbreak in , to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services.

We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency's five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:
1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a "response-ready" organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods
3)

Address the second pandemic of mental illness including:
reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness
4) Reduce black maternal mortality and make New York a model city for women's health
5) Mobilize against and combat the health impacts of climate change

Our 7,-plus team members bring extraordinary diversity to the work of public health.

True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism's impacts on the health of New Yorkers and beyond.

In , the NYC Board of Health declared racism as a public health crisis.

With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

PROGRAM AND JOB DESCRIPTION:
**OPEN TO APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF CONSTRUCTION PROJECT MANAGER AND THOSE REACHABLE ON THE CIVIL SERVICE LIST, EXAM # ARE ELIGIBLE TO APPLY.

The New York City Department of Health and Mental Hygiene (NYC DOHMH), a recognized leader and innovator in public health and mental hygiene services seeks a dynamic and experienced Supervisor of Mechanical Installations & Maintenance Level 2, to serve within the Bureau of Facilities Planning & Administrative Service's Office of Facilities Planning and Space Management (FPSM).

An experienced background with performing Preventative Maintenance in HVAC systems and experience with building mechanical systems, HVAC equipment and their components, mechanical controls, electrical systems, and Building Management Systems is required.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Direct the Preventative Maintenance (PM) of existing HVAC equipment including air handlers, chilling and heating systems, air quality equipment (including energy recovery makeup, exhausted air systems, and laboratory vent hoods), electrical systems and chemical treatment of chillers and boilers in alignment with ASHRAE Standard and manufacturers' requirements following up with repairs when needed.
• Inspect and evaluate condition of HVAC equipment in all NYC DOHMH buildings and recommend corrective action.
• Ensure installation, repairs and maintenance are performed in accordance with all federal, state, local codes and with ASHRAE Standards.
• Maintain staffing schedules, timekeeping, and employment records for responsible areas in connection with planning, scheduling and execution of preventative maintenance work.
• Plan, supervise, and monitor work of Preventative Maintenance Team and assign work for completion.
• Develop, implement, and maintain a preventive maintenance program for building mechanical systems and equipment for NYC DOHMH buildings.
• Develop and oversee extensive surveys of all building systems and major equipment dedicated to the plan for the State of Good Repair.
• Coordinate repairs and maintenance of building equipment related to the evaluation of the State of Good Repair with HVAC Service Manager and Director of Plant Operations.
• Oversee contractor service and performance, ensuring that quality work is done in proper timeframes and in compliance with contract requirements.
• Prepare executive management summaries regarding progress on energy efficiencies in the health centers using data collected and analyzed markers.
• Track cost benefits of PM Program to illustrate the effectiveness of the program.
• Make recommendations to streamline systems or procedures to increase the effectiveness of the overall PM Program.
• Work closely with IT Department and Facilities Planning & Administrative Services Department for customization and/or enhancement of Archibus Preventative Maintenance and Mobile Modules.
• Use computerized maintenance management system (ARCHIBUS) to report and document daily activities, maintenance, and repairs performed on HVAC equipment.
• Initiate an Asset Management Program to track specific equipment details such as manufacturer, model#, serial#, and warranty information on HVAC Equipment throughout the buildings.
• Coordinate purchasing and inventory control procedures.
• Research and solicit vendors for repair parts and preventative maintenance parts for equipment.
• Make recommendations and suggestions regarding the purchase of HVAC Equipment, initiate purchase of parts and equipment to ensure that an adequate supply of proper parts is maintained, contact vendors to ascertain if parts will be delivered on time.
• Develop, recommend, and implement productivity and cost saving measures; enforce health and safety precautions.

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note:
If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

• A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.
• Proof of Education according to the education requirements of the civil service title.
• Current Resume
• Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting's "Minimum Qualification Requirements" section.

Examples of additional documentation may be, but not limited to:
college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment.

By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education's website at

"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL"
Minimum Qualifications

1. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and five years of full-time satisfactory experience managing and/or inspecting one or more construction projects which must have a total cost of at least $, for each of the five years of the required experience; or
2.

One year of the experience as described in "1" above and a baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.

S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), in engineering, engineering technology, architecture, architectural technology, landscape architecture, construction, construction technology, or construction management; or
3. One year of the experience as described in "1" above and a valid license as a professional engineer, registered architect, or registered landscape architect, issued by a board of examining engineers, architects, or landscape architects duly established and qualified pursuant to the laws of any state or territory of the United States; or
4.

A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and a combination of at least two years of experience as described in "1" above and the education as described in "2" above to equal a total of five years of education and experience.

Matriculation in an undergraduate college degree program as described in "2" above may be substituted for experience on the basis of 30 semester credits for one year of satisfactory full-time experience up to a maximum of three years of experience.

Note:

Candidates must specify for each construction project they worked on: a description of the construction project, the time period they worked on the construction project, and the type of work they performed.

Candidates must also specify the money allotted for the project.


Driver License Requirement:

At the time of appointment to this position, you must have a motor vehicle driver license valid in the State of New York.

If you have moving violations, license suspension or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

5.

For Assignment to Level II, In addition to meeting the "Qualification Requirements" above, candidates must have one additional year of satisfactory full-time experience working in Assignment Level I; or one additional year of satisfactory full-time experience as described in "1" above.

6.

For Assignment to Level III, in addition to meeting the Qualification Requirements for Construction Project Manager, candidates must have two additional years of satisfactory full-time experience working in Construction Project Manager Assignment Level I and II; or two additional years of satisfactory full-time experience as described in question "1" above and possess a motor vehicle driver license valid in the State of New York which must be maintained for the duration of employment noting that if you have moving violations, license suspension or an accident record, you may be disqualified.

Preferred Skills

• Excellent communication skills (verbal & written) and ability to build and maintain effective working relationships with Colleagues, Vendors, Vendor's Work Force Team, etc.
• Experienced background with performing Preventative Maintenance in HVAC systems.
• Experience with building mechanical systems, HVAC equipment and their components, mechanical controls, electrical systems and building management systems (BMS).
• Ability to prioritize, manage time and handle multiple assignments to meet project and management deadlines.
• Requires Valid OSHA30 Construction Certification.

Residency Requirement
NYC RESIDENCY IS NOT REQUIRED FOR THIS TITLE.