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    Lease & Accounts Receivable Administrator - New York, United States - Madison Approach

    Madison Approach
    Madison Approach New York, United States

    3 weeks ago

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    Description

    Job Description

    Job Description#zrWe are currently looking for a Lease & Accounts Receivable Administrator for our client, a property development and management company conveniently located in the Bronx. In this role, you will oversee and manage the accounts receivable (A/R) team and be responsible for the lease administration in the company's Yardi Property Management Software. The candidate will promote and assure a level of accurate and efficient lease administrative and AR practices, ensuring that lease agreements are accurately uploaded and data is maintained in Yardi. The position reports directly to the SVP of Accounting and requires a high level of collaboration and support for the Accounting, Leasing, Operations and Property Management departments. This is a Permanent Direct Hire Opportunity.
    Strong Commercial Lease Administration using YARDI software is required for consideration.
    Hours: 8:30am-5:30pm. Salary: $79-99K DOE.
    Core Responsibilities:
    • Under general supervision, the candidate will uphold the core values and integrity of company data within its portfolio
    • Manage the Accounts Receivable team
    • Actively oversee and manage the Yardi Lease Administration and Accounts Receivable processes
    • Make decisions with thorough understanding of procedures, organizational policies, and business practices to achieve results and meet deadlines
    • Supervise the tenant's monthly billing process for all tenant accounts
    • Respond to billing and lease inquiries from tenants and other departments within the company
    • Address and investigate issues of accuracy in billing
    • Prepare any necessary rent adjustment memos following rent credit procedure
    • Communicate A/R related issues and potential solutions to management
    Lease Administration Responsibilities:
    • Input lease information and upload documents into the Yardi Property Management Database per Yardi Lease input procedure
    • Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks
    • Ensure rent rolls are accurate and reconciled to the company's Tenant (PT) profile
    • Monthly review & coordination with leasing on any changes to ensure accuracy
    • Audit of vacant spaces (ie., , Unit number, Unit ID, etc.)
    • Communicate with both the A/R team and SVP of Accounting to assure awareness of lease modifications entered into Yardi

    Accounts Receivable Responsibilities:
    • Responsible for ensuring tenant rent statement are generated, mailed, and uploaded to tenant's portal
    • Oversee the A/R team to assure tenants timely payment of rents and charges
    • Make sure tenants ledger is noted and kept up-to-date
    • Responsible for the A/R summary and monthly A/R team meeting / Quarterly ownership review
    • Work with Property Accountants to verify and bill Real Estate Taxes, Consumer Price Index, and Operating Expense escalations, as well as Electric and Tenant Service pass-thru billings
    • Oversee the monthly rental posting process in Yardi
    • Responsible for the generation of the monthly commercial billing report

    Other Duties:
    • Assist with preparation and distribution of periodic and ad hoc reports
    • Special projects as needed
    • Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice

    Requirements:
    • Bachelor's degree (BA/BS) in Accounting, Business, or related field is preferred
    • Four (4) years of Lease Administration & A/R experience in the Real Estate industry (commercial preferred)
    • Must have strong written, verbal and organizational skills
    • Yardi (preferred) or other Property Management Software experience required
    • Ability to lead and supervise a team
    • Ability to communicate with all tenants
    • Ability to manage multiple responsibilities and tasks
    • Advanced knowledge of the commercial leasing process
    • Ability to calculate intermediate figures such as percentages, discounts, and commissions
    • Advanced analytical and quantitative skills
    • Detail-oriented with excellent communication, organizational, and problem-solving skills
    • Deliver quality work and meet mandated deadlines
    • Proficient in Microsoft Office suite of applications
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