Executive Assistant - New York, United States - Abacus Service Corporation

Abacus Service Corporation
Abacus Service Corporation
Verified Company
New York, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

GENERAL FUNCTION
Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. Supports prints device and mail services, office and supply inventory mgt, conference room/AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.


MAJOR DUTIES AND RESPONSIBILITIES
PRINT DEVICE & MAIL/SHIPPING & RECEIVING SERVICES
Print Device

  • Deliver paper for office equipment such as printers, copiers and fax machines
  • Ensure proper maintenance and usage of all equipment and supplies.
Mail/Shipping & Receiving

  • Verify, sign and record all incoming/outgoing Accountable Mail, i.e., FedEx, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail.
  • Deliver and obtain signature for all Accountable Mail pieces
  • Handle "rush " pickup/delivery requests for internal and outgoing correspondence (Business use only)
  • Maintain and provide specialized mailing forms i.e. Express, Registered, Certified and Insured
  • Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, US Government Client, UPS, Couriers, Neopost, Staples, Iron Mountain,).
  • Provide vendors with updated address to improve accuracy of incoming mailings

Job Type:
Contract


Pay:
$ $28.00 per hour


Schedule:

  • 8 hour shift

Education:


  • Bachelor's (required)

Experience:


  • Administrative: 3 years (required)

Ability to Relocate:

  • New York, NY 10018: Relocate before starting work (required)

Work Location:
In person
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