Administrative Assistant to The CTO - Manhattan, United States - MedReview

MedReview
MedReview
Verified Company
Manhattan, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

_About Us:
_

_Job Description:
_
The Administrative Assistant will provide comprehensive administrative support to the CTO, facilitating the efficient operation of our technology department. This role requires a highly organized and proactive professional who can handle confidential information with discretion.


Responsibilities:


  • Manage the CTO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored.
  • The Admin will be liaising with the finance department.
  • Assist the CTO in processing purchases which includes:
  • Shipping/receiving equipment for new hires and collecting equipment for terminations.
  • Updating inventory status for equipment
  • Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment.
  • Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc
  • Purchase items from vendor website and create corresponding POS
  • Manage packing list/ check incoming purchased inventory/ Notify finance that equipment was received.
  • Maintain an organized filing system for important and confidential company documents.
  • Send/receive physical equipment and properly inventory in storage room
  • Retire and dispose of old inventory:
  • Contact disposal vendor
  • Inventory equipment for disposal
  • Collect certificate of destruction
  • Facilitate internal communication within the technology department by distributing information and updates as needed.
  • Schedules repairs and other onsite visits
  • Manage department's meetings and calendars. (Vacations, sick, etc.)
  • Liaison with the facility
  • Building management: New hires, Terms, Badges.
  • Manages consultant hours in Halo
  • Perform additional administrative tasks and projects as required by the CTO.

Requirements:


  • Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting Clevel executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational skills and the ability to multitask and prioritize work effectively.
  • Strong communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • A proactive approach to problemsolving with strong decisionmaking skills.
  • Bachelor's degree in Business Administration or related experience is preferred.

Role is Hybrid in the Financial District

Benefits and perks include:

-
Healthcare that fits your needs
  • We offer excellent medical, dental, and vision plan options that provide coverage to employees and dependents.
-
401(k) with Employer Match
  • Join the team and we will invest in your future
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Generous Paid Time Off:

  • Accrued PTO starting day one, plus additional days off when you're not feeling well, to observe holidays.

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Wellness
  • We care about your wellbeing. From Commuter Benefits to FSAs we've got you covered.
-
Learning & Development:


  • Through continued education/mentorship on the job and our investment in LinkedIn Learning, we're focused on your growth as a working professional.

Salary:
$85,000

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