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Accounts Payable Analyst - Herndon, United States - Maryland & Virginia Milk Producers
Description
The Accounts Payable Analyst responsible for ensuring accurate and timely processing of accounts payable transactions. This includes verifying invoices, reconciling discrepancies, and maintaining strong vendor relationships.The individual in this role will work closely with other departments to resolve issues and contribute to the overall efficiency of the finance team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Invoice Processing:
Receive, review, and verify invoices for accuracy and completeness. Code invoices to appropriate accounts and cost centers. Enter invoices into the accounting system.
Vendor Relations:
Communicate with vendors regarding invoice discrepancies, payment status, and inquiries. Resolve vendor issues and reconcile accounts as needed.
Expense Reports:
Review and process employee expense reports, ensuring compliance with company policies. Reconcile credit card statements and receipts.
Month-End and Year-End Activities:
Assist in month-end and year-end closing processes. Prepare accounts payable reports and reconcile accounts. 1099 Reporting
Documentation and Filing:
Maintain accurate and organized records of invoices, payments, and related documents. Ensure compliance with document retention policies. Own and maintain AP Corporate mailbox.
Reporting:
Generate and analyze accounts payable reports as required. Assist in the preparation of financial reports for management. Update and Maintain Vendor Master Data
Process Improvement:
Identify and suggest process improvements to enhance efficiency and accuracy in accounts payable processes.
This position may require occasional overtime during peak periods.
Compliance with company policies, including confidentiality and ethical standards.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This position does not have any supervisory responsibilities.
QUALIFICATIONS
Proficiency in accounting software and Microsoft Office, and Excel.
Strong attention to detail and accuracy.
Good understanding of basic accounting principles.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Strong organizational and time-management skills.
Knowledge of relevant laws and regulations related to accounts payable.
Experience with ERP systems (e.g., SAP, Oracle) may be preferred, depending on the organization.
EDUCATION and/or EXPERIENCE
High school diploma or equivalent.
Associate degree or relevant certification preferred.
At least 1 year experience in an Accounts Payable or similar role.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate.
Equal Employment Opportunity/M/F/disability/protected veteran status.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR c)
