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    Accounts Payable Analyst - Dallas, United States - Thomas Edwards Group

    Thomas Edwards Group
    Thomas Edwards Group Dallas, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    CONTRACT-TO-HIRE: Accounts Payable Analyst 9565
    Our client, located in Dallas, an Accounts Payable Analyst to join their team on a contract-to-hire basis.

    Key Qualifications:

    • Must be tech savvy and skilled in Excel and Word
    • Personality is key for this role - candidates must be detail-oriented, a problem-solver, able to work independently, and able to make decisions confidently
    • Must be comfortable with working in a fast-paced and high-volume environment
    • AP expeirences in the Construction industry are highly preferred
    • Experience with Yardi and/or Payscan is helpful but not required


    Summary:
    Invoice Analyst reviews, codes invoices, and collects all required documents relating to construction projects for Capital Projects. Responsible for verifying adherence to policy related to new vendor set up and insurance compliance. Analyze invoice discrepancies, work with Project Owner to prepare reclass to ensure all projects are coded to the correct job and budget. Verifies all necessary approvals have been obtained and ensures that standard company procedures are followed. Familiar with standard concepts, practices, and procedures within the accounting field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. A certain degree of creativity and latitude is required. Reports to Senior Manager, Capital Administration.

    Responsibilities:

    • Manage the full accounts payable cycle from receipt of invoices to payment; including coding invoices, matching contracts/ change orders/ purchase orders, obtaining approval, and verifying budget.
    • Manage Payscan workflows and ensure accurate coding, and obtain required lien waivers and required documents from vendors
    • Ensure invoices are being reviewed within 48 hours of being on the Invoice Analyst steps.
    • Interpret contract provisions to help resolve claims including voiding invoices/payments, and reissuing payments to vendors.
    • Analyze contract/purchase order billing discrepancies, create datasheets to pinpoint issues, and devise/implement solutions
    • Verify project signoffs from all parties, update records, initiate documentation, and follow up on requests for approval of work not previously covered in the contract; process and obtain approval of contract change orders.
    • Monitor compliance with contract requirements and ensure all conditions are satisfied before approval of the final invoice.
    • Receive, research and resolve various routine internal and external inquiries concerning payment/ budget status, including communicating the resolution of discrepancies to the appropriate party.
    • Prepare payable expense reclassifications and check requests for Capital Projects.
    • Responsible for quarterly purchase order close-out for Capital Projects.
    • Responsible for new vendor set up, understanding and assist in optimizing the adoption rate of the VendorCafé Invoice Submission Program.
    • Manage vendor relations and build effective partnerships.
    • Assist team with gathering support for all audits, including pulling documentation.
    • Perform other projects as required.


    Requirements:

    • Bachelor's degree and at least 1-2 years of experience in the field or in Account Payables and/or Accounting
    • Yardi/Payscan experience preferred
    • Knowledge of lien waivers preferred
    • Construction industry experience preferred
    • Extensive knowledge of Microsoft Excel, Word and PowerPoint
    • Good judgement, effective and clear communication, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, and enjoys a fast-paced environment.
    Company DescriptionThomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We've been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the "Best Places to Work" multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.

    Company Description

    Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We've been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the "Best Places to Work" multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.
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