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    Executive Assistant 1 - San Jose, United States - NextDeavor, Inc.

    NextDeavor, Inc.
    NextDeavor, Inc. San Jose, United States

    3 weeks ago

    Default job background
    Description


    Executive Assistant 1

    7+ Months W2 Contract

    San Jose, CA

    Benefits You'll Love:
    • NextDeavor offers health, vision and dental benefits for contract employees
    • Paid sick leave eligibility is contingent on state of residence
    • Optional 401k Plan (excludes employer match)
    • Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment (NextDeavor boasts an impressive conversion rate of approximately 70%)
    Here's how you'll make an impact on the team:
    • Provide administrative support to the Vice President of GenAI and Sensei and one Senior Director
    • Maintain calendar, coordinate scheduling, filter and manage commitments
    • Arrange all domestic and international travel arrangements
    • Coordinate special projects and events: Off-sites, social and team building activities, client and staff meetings, quarterly all-hands meetings
    • Process business expenses and purchase orders on behalf of the VP
    • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness
    • Assist VP's direct staff and others in the department as needed
    • Look for opportunities to streamline efforts and improve processes
    • Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
    • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
    Here's what you'll need to be successful in this role:
    • Bachelor's Degree
    • Minimum of 5 years of experience as an Executive Assistant
    • Strong attention to detail while working effectively with minimal direction
    • Clear and concise communication
    • Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations
    • Handles confidential information with integrity and exercise discretion
    • Juggles multiple demands simultaneously, from the mundane to the more strategic and prioritize conflicting requests and deadlines
    • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other office productivity tools (Slack, email, calendaring).
    • Positive, proactive, and can-do attitude in a fast-paced, ever-changing environment
    • Ability to work regularly onsite at the Adobe San Jose location required
    • Flexibility to work outside normal business hours as dictated by business needs
    Pay Range:

    $ $46.00/hour

    Ready to make your mark? Take the leap and apply directly here: - your application is in good hands.
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