Jobs
>
Fairfax

    Budget Team Administrative Coordinator - Fairfax, United States - George Mason University

    George Mason University
    George Mason University Fairfax, United States

    3 weeks ago

    Default job background
    Description

    Department:
    Academic Administration - Office of the Provost


    Classification:
    GMU Worker


    Job Category:
    Part-Time / Hourly Wage


    Job Type:
    Part-Time

    Work Schedule: 20-29 hours per week


    Location:
    Fairfax, VA


    Workplace Type:
    Hybrid Eligible


    Salary:
    Salary commensurate with education and experience


    Criminal Background Check:
    Yes


    About the Position:


    This position will report to the Senior Budget and Finance Analyst and will provide the team with administrative coordination supporting a variety of office functions including but not limited to: day-to-day management of the team's e-mail account ensuring triaging, tracking and responding to messages is completed per internal guidelines/policies; reviewing and compiling synthesized lists of outstanding tasks and ensuring priorities are known to the team; attending meetings and actively listening to record notes and ensuring actionable task items are added to and prioritized on the teams actions lists; coordinating the review and routing of various forms the team manages, and providing back-up coverage to other coordinator position on the team.


    Responsibilities:

    Team communication management:

    Be the point of contact for administrative support staff within the Office of the Provost departments to ensure timely responses and the proper allocation of support/assistance requests are assigned within the Provost Office Budget team.

    Triage all incoming messages (e-mail, Teams etc.) that you cannot respond to without guidance and assign to the appropriate team member(s) for response per internal guidelines/policies.

    Track teams' response rates and ensure communication/processing is being done in a timely manner and provide monthly reporting to leadership.

    Proactively notify team leaders if communication is not occurring as expected.


    Review and maintenance of team tasks: Perform a daily review of all tasks and projects that have been assigned to ensure clarity of assignments and timeliness of completion.

    Communicate any changes and upcoming deadlines to the appropriate team members creating synthesized daily action reports.

    Also maintain overarching team task calendar ensuring all critical projects are added to the tracking list in a timely manner.

    Pose any questions about the assignments or instructions to the individual assigning the task and ensure full details of actions, deadlines, priorities are maintained.


    Meeting Notes:
    Attend meetings as required and compose detailed notes related to the tasks of projects assigned to the team.

    Update or create new task files in Microsoft Teams related to the tasks or projects that are discussed in the meetings.

    Use critical thinking and prior task knowledge to pose questions regarding the task/project so the team will be able to complete the task with clarity.


    Required Qualifications:

    • Associate's degree or equivalent combination of education and experience;
    • Detail oriented with the ability to track information from multiple sources and provide concise, easily understood summary information encompassing all data;
    • Strong critical thinking skills;
    • Courage to take the initiative to start a task or project without detailed instruction;
    • Willingness to learn with the ability to manage multiple priorities;
    • Strong listening and comprehension skills;
    • Intermediate to advanced MS Office skills in Word, Excel, PowerPoint, and Teams;
    • Basic experience using Adobe for editing documents;
    • Ability to follow and interpret rules and policies;
    • Ability to maintain harmonious working relationships with a population of diverse individuals; and
    • Ability to maintain confidentiality.

    Preferred Qualifications:

    • Knowledge of Ellucian Banner and MicroStrategy;
    • Experience creating and manipulating Adobe Acrobat pdf files; and
    • Experience working on a hybrid team.

    Instructions to Applicants:


    For full consideration, applicants must apply for Budget Team Administrative Coordinator at Complete and submit the online application to include three professional references with contact information, and provide cover letter and resume.


    Posting Open Date:
    April 17, 2024

    For Full Consideration, Apply by:
    April 30, 2024


    Open Until Filled?:
    Yes
  • Strategic Wealth Designers

    Administrative Coordinator

    3 days ago

    Strategic Wealth Designers Vienna, United States

    About the Job · Are you a caring and energetic individual with attention to detail that loves customer service and creating a "wow" factor? Do you enjoy interacting with people and have a great sense of humor? Would you enjoy working for a growing, prestigious company in a fun, t ...

  • George Mason University

    Budget Team Administrative Coordinator

    1 week ago

    George Mason University Fairfax Station, United States

    Department: Academic Administration - Office of the Provost · Classification: GMU Worker · Job Category: Part-Time / Hourly Wage · Job Type: Part-Time · Work Schedule: 20-29 hours per week · Location: Fairfax, VA · Workplace Type: Hybrid Eligible · Salary: Salary commensurate wit ...

  • AppleOne

    Administrative Coordinator

    1 week ago

    AppleOne Reston, United States

    Job Description · Job DescriptionThis Administrative Assistant/Coordinator Position Features: · - Tenured Staff · - Growth Opportunities · - Dynamic Environment · -Great Pay $49K · Administrative Support Assistant seeking great benefits, growth opportunities and a dynamic en ...

  • The Ford Agency

    Administrative Coordinator

    2 weeks ago

    The Ford Agency Arlington, United States

    The Ford Agency has partnered with a global non-profit to fill an Administrative Coordinator position on a temporary basis. This is a great opportunity for a recent graduate or junior administrative professional looking for an open-ended temporary role with opportunity for profes ...

  • AppleOne

    Administrative Coordinator

    1 week ago

    AppleOne Reston, United States

    Job Description · Job DescriptionThis Administrative Assistant/Coordinator Position Features: · - Tenured Staff · - Growth Opportunities · - Dynamic Environment · -Great Pay $49K · Administrative Support Assistant seeking great benefits, growth opportunities and a dynamic en ...

  • McNamee Hosea, P.A.

    Administrative Coordinator

    2 weeks ago

    McNamee Hosea, P.A. Greenbelt, United States

    McNamee Hosea seeks a full-time Administrative Coordinator to provide general administrative support to Administration to assist with Operations, Marketing and Human Resource functions. · JOB RESPONSIBILITIES (include but are not limited to): · • Assist with overseeing and suppo ...

  • Hawthorne Lane

    Administrative Coordinator

    6 days ago

    Hawthorne Lane Washington, United States

    This non-profit association is seeking a process-oriented professional to assist with organization, administrative functions and back-office systems for the HR team. As the Administrative Coordinator, you will assist the HR team with recruiting, onboarding, document and personnel ...

  • eTeam

    Administrative Coordinator

    3 weeks ago

    eTeam Gaithersburg, United States

    Job Title - Administration Coordinator · location – Gaithersburg, MD · duration – 12 months' · Manager focusing on the candidate who has global exp , with calendar management exp (worked with larger population team), Pharmaceutical exp not required · Description: · At Client, w ...

  • LHH

    Administrative Coordinator

    4 days ago

    LHH Bethesda, United States

    LHH is currently partnering with an organization in Bethesda, MD looking to bring on an Administrative/Office support coordinator for a 3 month long contract. This role will help with various teams aiding both the executive assistant and department members on specific projects su ...

  • Sunrise Systems, Inc.

    Administrative Coordinator

    2 weeks ago

    Sunrise Systems, Inc. Gaithersburg, United States

    Title: Administration Coordinator · Location: Gaithersburg, MD · Contract: 12 Months · Note: Global team interaction experience is required. Pharma is not mandatory. · Job Description: · In Oncology we are passionate about science and our focus on creating Client medicines for pa ...

  • Schechter Reed

    Administrative Coordinator

    2 weeks ago

    Schechter Reed Rockville, United States

    Our client, a rapidly growing independent, fee-only advisory firm in Rockville, MD is looking for an onsite Administrative Coordinator who is excited to learn and grow within the firm. · **Candidates must live within 25 miles of Rockville, MD as this is an onsite position. · The ...

  • Commonwealth of Virginia

    Administrative Assistant and Project Coordinator

    1 week ago

    Commonwealth of Virginia Fairfax, United States

    Department: Risk, Safety, & Resilience · Classification: Gen Admin Supv 1/Coord 1 · Job Category: Classified Staff · Job Type: Full-Time · Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) · Location: Fairfax, VA · Workplace Type: On Site Required · Pay Band: 04 · Salary: Salary ...

  • Association of Women's Health, Obstetric & Neonatal Nurses

    Administrative Coordinator

    3 days ago

    Association of Women's Health, Obstetric & Neonatal Nurses Washington, United States

    Job Description · Job DescriptionOUR PURPOSE The Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit membership organization that promotes the health of women and newborns. Our mission is to empower and support nurses caring for women, newbor ...

  • Commonwealth of Virginia

    Budget Team Administrative Coordinator

    1 week ago

    Commonwealth of Virginia Fairfax, United States

    Department: Academic Administration - Office of the Provost · Classification: GMU Worker · Job Category: Part-Time / Hourly Wage · Job Type: Part-Time · Work Schedule: 20-29 hours per week · Location: Fairfax, VA · Workplace Type: Hybrid Eligible · Salary: Salary commensurate ...

  • Schechter Reed

    Administrative Coordinator

    2 weeks ago

    Schechter Reed Rockville, United States

    Job Description · Job DescriptionOur client, a rapidly growing independent, fee-only advisory firm in Rockville, MD is looking for an onsite Administrative Coordinator who is excited to learn and grow within the firm. · **Candidates must live within 25 miles of Rockville, MD as t ...

  • The Choice, Inc.

    Senior Administrative Coordinator

    3 days ago

    The Choice, Inc. Washington, United States

    Schedule: Hybrid in Washington, DC. Wednesdays required plus either Tuesday/Thursday. · We are partnering with a highly regarded national conservation nonprofit on a temporary to hire search for a Senior Coordinator. This is a fantastic opportunity to play a key role supporting ...

  • Sunrise Systems Inc

    Administration Coordinator

    3 weeks ago

    Sunrise Systems Inc Gaithersburg, United States

    Note: Global team interaction experience required. Pharma is not mandatory. · We are looking to recruit an experienced Personal Assistant who will support the Franchise Leads within the Diagnostics team. A proactive individual with excellent interpersonal skills, energy and a p ...

  • Inova Health System

    Administrative Coordinator

    5 days ago

    Inova Health System Falls Church, United States

    Fairfax Medical Center (Team Member Health) is seeking a Administrative Coordinator who coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of departm ...

  • City of Manassas

    Human Resources Administrative Coordinator

    1 week ago

    City of Manassas San Francisco, United States Permanent

    Customer Service. Stewardship. Honesty. Integrity. Respect. Teamwork. If these core principles resonate with you, you might just be the perfect fit for our Human Resources Administrative Coordinator role at the City of Manassas. If you're someone who thrives on connecting with pe ...

  • Howard University Hospital

    Administrative Coordinator, Nursing Administration

    3 weeks ago

    Howard University Hospital Washington, United States

    Job Description · Job DescriptionWith over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation's only teaching h ...