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    Senior Administrative Coordinator - Washington, United States - The Choice, Inc.

    The Choice, Inc.
    The Choice, Inc. Washington, United States

    4 weeks ago

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    Description

    Schedule: Hybrid in Washington, DC. Wednesdays required plus either Tuesday/Thursday.

    We are partnering with a highly regarded national conservation nonprofit on a temporary to hire search for a Senior Coordinator. This is a fantastic opportunity to play a key role supporting leadership, operations and projects for a team responsible for marketing, communications, government relations, corporate partnerships, content strategy, and brand development.

    The ideal candidate would have:

    • 1-3 years of demonstrated success in an administrative, dynamic, creative role ideally with a Nonprofit organization.
    • Excellent administrative skills with superior attention to detail.
    • Tech savvy with a high proficiency in MS Office 365, including Outlook, Word, Excel, PowerPoint, and SharePoint is a must.
    • Interest in environmental conservation.

    Responsibilities:

    • Manage schedule and daily calendar for the Program Officer, communicating regularly, ensuring schedule reflects the priorities of leadership.
    • Coordinate meetings with various internal and external stakeholders, reserving meeting space, distributing agendas, preparing meeting agendas and materials, take and prepare meeting minutes, as necessary.
    • Provide administrative support including coordinating travel, preparing and processing expense reports, contracts, and invoices.
    • Assist in preparing monthly corporate card expense reports.
    • Serve as the first point of contact for the department with all internal and external constituencies.
    • Track divisional workflow and priorities; helping to anticipate and act upon future needs and requirements and enhance the efficiency and effectiveness of the division.
    • Serve as a communications bridge and facilitator across all teams and direct reports, ensuring timely and accurate dissemination of essential information.
    • Basic tracking and reconciliation of department budget.
    • Build strong, collaborative, and positive relationships with peers across the organization and within the team.
    • Assist with high-profile organizational events.
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