Executive Assistant - Wood Dale, United States - VideoJet

VideoJet Wood Dale, United States

1 week ago

Description

Videojet is proud to be a Product Quality & Innovation company in Veralto (NYSE: VLTO). Imagine a world where everyone has access to clean water, safe food and medicine, and trusted essential goods. That is the tomorrow Veralto is creating today. Veralto is a $5B global leader in essential technology solutions made up of over 16,000 associates across our Water Quality and Product Quality and Innovation segments all united by a powerful purpose: Safeguarding the World's Most Vital Resources.

Videojet Technologies ) is a leading global manufacturer of coding and marking solutions. With more than 400,000 units installed worldwide, Videojet covers all major technologies, including continuous and thermal inkjet, laser, thermal transfer overprinting, and case coding.

As part of our team, you'll make an immediate, measurable impact on Safeguarding everyday essentials. You'll also belong to a respectful and collaborative community that fosters career growth and professional development. You'll be supported by resources that make a positive difference in your life because, at Videojet, we value your authenticity and want your talents to shine.

About the role:

The Executive Assistant is responsible for providing executive support to our VP of Global Operations, VP of R&D, and VP of Service, through calendar management, travel planning, meeting and event coordination, expense reporting, drafting and editing communications, and preparing and editing spreadsheets, PowerPoint presentations and other documents as needed.

This position will be located in Wood Dale, Illinois and will be hybrid with the expectation of spending at least 3 days per week on-site.

In this role, you will:

Manage calendars and coordinate all aspects of internal and external meetings.
Arrange both domestic and international travel schedules.
Process expense reports, invoices, and other financial matters, ensuring accuracy and compliance with company policies.
Anticipate the needs of the executives and proactively address issues, delegating tasks and follow-up actions as necessary.
Act as a liaison between the executives, the directors, and other stakeholders, representing the company with professionalism and integrity.
Act as the primary point of contact for internal and external communications on behalf of the executives, screening and prioritizing inquiries as needed.

Are you qualified?

Five or more years of proven experience as an executive assistant or similar role supporting senior-level executives at C-Corp level.
Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
The capability to respond to changing situations and reprioritize work as necessary.
Ability to exercise discretion and confidentiality when handling sensitive information and executive communications.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Strong problem-solving skills and attention to detail. Ability to exercise judgment within general defined practices and policies in identifying problems and determining solutions.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications (Concur, iBuy).

Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

The EEO posters are available here.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at to request accommodation.

Unsolicited Assistance

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies, in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.

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