Jobs
>
Albany

    Office Assistant 2 - Albany, United States - Thruway Authority

    Thruway Authority
    Thruway Authority Albany, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service to a Grade 07 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.


    NY HELPS Qualifications:
    One year of clerical experience.

    This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

    For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

    At this time, agencies may recruit and hire employees by making temporary appointments.

    In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

    At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

    Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

    While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

    Duties Description Responsible for all clerical functions in the Albany Division Facilities.
    Tracking of all of Albany Facilities employees accrual usage.
    Entering Time and Attendance (Kronos, LAM, TAM) for Albany Division Facilities employees.
    Enter Thruway Maintenance Management System (TMMS) data daily entry of employee work project information.
    Preparing requisitions for goods and materials which includes processing and receiving goods and services.
    Responsible for monthly Procurement cards (P-Cards) reconciliation which includes over 38 P-Cards for all Albany Facilities employees. Prepare monthly statements and forms for all 38 + P-Cards. Enter P-Card receipts using PCMS, balance checking account statements.
    Receive, store, and distribute inventory supplies for all Facilities sections and includes service areas.
    Responsible for distributing and tracking bulletins, directives, and internal postings on a daily basis for all Facilities sections.
    Answer phones handling daily inquiries from employees, supervisors, Division HQ, Administrative Office, vendors, and other non-Thruway calls.

    Works as a liaison with the Albany Division Administration Office to complete tasks related to administrative, personnel/payroll issues, such as, injury reports, medical documentation, leave of absence requests, lost check inquiries, direct deposit for Albany Facilities employees.

    Coordinates of mandatory training rosters.

    Maintains the flow of paperwork so that Albany Facilities can operate smoothly regarding issues with administrative paperwork and procedures stay functional daily.

    Works on special projects as they arise.

    Some positions may require additional credentials or a background check to verify your identity.
  • ALAANT

    Office Assistant

    1 week ago

    ALAANT Albany, United States Part time

    **Alaant Workforce Solutions is excited to partner with a local architecture and design group to hire a Part-Time Office Assistant In this role, you will be essential in maintaining the efficiency and professionalism of the office by supporting various administrative tasks. If yo ...

  • New York State

    Office Assistant 3

    1 week ago

    New York State Albany, United States Full time

    Minimum Qualifications Current New York State employee with one year or more of qualifying permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 12 or above and eligible for transfer under Section 70.1 of the Civil Service Law. · Duties Description ...

  • Environmental Conservation, Department of

    Office Assistant 1

    1 week ago

    Environmental Conservation, Department of Albany, United States Full time

    Minimum Qualifications There are no minimum education or experience requirements for this title. However, prior to being considered for appointment, you will be required to pass a keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per min ...

  • ALAANT

    Office Assistant

    2 weeks ago

    ALAANT San Francisco, United States Permanent

    Alaant Workforce Solutions is proud to partner with a local architecture and design group to hire an Office Assistant In this role you will play a crucial role in upholding the efficiency and professionalism of the office environment by supporting various administrative tasks. If ...

  • Environmental Conservation, Department of

    Office Assistant 1

    3 weeks ago

    Environmental Conservation, Department of Albany, United States Full time

    Minimum Qualifications There are no minimum education or experience requirements for this title. · Duties Description The incumbent will perform general office support or clerical duties and assist with operation of the Bureau's pesticide applicator certification program, includi ...

  • Corrections and Community Supervision, Department of

    Office Assistant 2

    3 weeks ago

    Corrections and Community Supervision, Department of Albany, United States Full time

    Minimum Qualifications Must be a NYS employee who's in a salary grade 9 position · and eligible for a transfer only. · Duties Description Duties will be discussed at time of interview. · ...

  • New York State

    Office Assistant 1

    3 days ago

    New York State Albany, United States Full time

    Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: · Applicants do not need to meet any minimum experience ...

  • StateJobsNY

    Office Assistant 1

    3 weeks ago

    StateJobsNY Albany, United States

    NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). · For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates mus ...

  • StateJobsNY

    Office Assistant 1

    5 days ago

    StateJobsNY Albany, United States

    NON-COMPETITIVE MINIMUM QUALIFICATIONS: · There are no minimum education or experience requirements for this position. · NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). · For the duration of the NY HELPS Program, t ...

  • State of New York

    Office Assistant 2

    5 days ago

    State of New York Albany, United States

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...

  • StateJobsNY

    Office Assistant 2

    2 days ago

    StateJobsNY Albany, United States

    NON-COMPETITIVE MINIMUM QUALIFICATIONS: · You must have one year of clerical experience. · NY HELPS · This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). · For the duration of the NY HELPS Program, this title maybe filled via a ...

  • McGlinchey Stafford

    Office Support Assistant

    3 weeks ago

    McGlinchey Stafford Albany, United States

    Successful candidates will have excellent time management skills and will be able to efficiently prioritize tasks in a fast-paced environment. Entry level applicants are welcome to apply. · Qualifications and Skills · Legal Experience RequirementsPrior law firm or other office ex ...

  • StateJobsNY

    Office Assistant 1

    5 days ago

    StateJobsNY Albany, United States

    MINIMUM QUALIFICATIONS: · • NON-COMPETITIVE MINIMUM QUALIFICATIONS: There are no minimum qualifications for this title, however, prior to being considered for appointment, candidates will be required to pass a keyboarding test that demonstrates their ability to enter text at a ra ...

  • State of New York

    Office Assistant 1

    5 days ago

    State of New York Albany, United States

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...

  • State of New York

    Office Assistant 1

    3 weeks ago

    State of New York Albany, United States

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...

  • State of New York

    Office Assistant 2

    21 hours ago

    State of New York Albany, United States

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...

  • State of New York

    Office Assistant 1

    3 weeks ago

    State of New York Albany, United States

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...

  • State of New York

    Office Assistant 2

    5 days ago

    State of New York Albany, United States

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...

  • StateJobsNY

    Office Assistant 2

    5 days ago

    StateJobsNY Albany, United States

    Non-Competitive Minimum Qualifications Under the NY HELPS Program: · To be eligible for appointment, candidates must have one year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and stores keeping. · Transf ...

  • State of New York

    Office Assistant 1

    2 days ago

    State of New York Westmere, United States

    Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, ...