- Maintains strict confidentiality of every patient, medical record, or report. - Discusses only appropriate patient information in public and private areas protecting the confidentiality and dignity of all patients, by actions and words. - Releases only appropriate patient information over the telephone providing for the balance between customer services and confidentiality of all patients. - Maintains patient confidentiality by carefully preparing, collating, or transmitting patient mail via fax or external mail. - Follows hospital policy on release of information regarding all information for the patient admitted for psychiatric, drug rehabilitation or other. 2. Consistently provides excellent customer service to all patients, physicians, and medical offices. - Answers phone with a courteous greeting and proper identification in a timely manner. - Receive and forwards message to appropriate departments and/or personnel as needed. - When placing call on hold, returns to the caller at regular intervals to ensure excellent communications. - Follows through to ensure all scheduling requests are either fulfilled or are dealt with in a manner satisfactory to the caller. - Knows the location of registration and is able to direct the caller to all locations for all services provided by Mercy Hospital. - Assertively responds to all complaints and involves the supervisor as necessary. - Exhibits a positive, courteous attitude providing assistance willingly in all aspects of job functions. 3. Consistently completes the scheduling process for all Ancillary Tests requested into the Meditech Scheduling Software at least one-day in advance. - Verifies and selects the correct ordering and referring physician and identifies and documents the caller's name in the system. - Selects and/or enters the correct patient, verifying correct name spelling, date of birth, and telephone number. - Obtains and inputs complete patient demographic information including verification of specific insurance as needed. - Selects correct procedure(s) and enters into appropriate time slot insuring absence of any conflicts. - Enters correctly spelled diagnosis and other pertinent information to the appointment detail. - Finalizes and confirms appointment date(s) and time(s) with caller. - Completes scheduling process by taxing or printing patient itinerary and preparation instructions. - Is able to move and cancel procedures accurately. - Is able to browse/view/look up patient, tests, resources, and physicians in an efficient manner. 4. Shows ability to prioritize and complete the pre-registrations process for all services in an accurate and timely manner. - Ensures each patient is assigned only one Medical Record number. - Selects appropriate patient type, and patient service code based on the department and service required. - Obtains and inputs complete and accurate: a) Patient demographic information, including verification of existing information of home, next of kin, and employment. b) Verification of insurance, including certificate and group numbers, guarantor, Medicare and Medicaid numbers/eligibility dates and completion of Medicare questionnaire. c) Ordering and referring physician. d) Admitting diagnosis. e) Accident information. - Ensures that all schedules and Patient admissions forms are distributed to the appropriate departments. 5. Manages area workloads and assures completion of various work functions. - Reviews pending work and communicates unresolved issues to peers/supervisor prior to breaks and end of shift. - Acts as an equal member of scheduling team to manage, prioritize and complete all office tasks. - Checks frequently and assures voice messages are retrieved and responded to in a timely manner. - Retrieves incoming faxes, distributes and completes fair share. - Demonstrates basic operations skill for telephone, faxes, photocopier, printers, and information systems. - Demonstrates basic inventory knowledge to make sure department is adequately supplied. - Completes individual assigned tasks and assures coverage of these tasks in their absence. - Assures that incoming calls take priority in Central Scheduling. - Refers to operations manuals and reference material as necessary to troubleshoot and resolve equipment and/or software problems. - Consistently maintains departmental standards for quality and quantity of personal work. 6. Adheres to and assumes responsibility for maintaining and updating knowledge of all hospital and department policies and procedures. - Routinely reviews communication book and bulletin board and other departmental information sources in order to update and maintain awareness of hospital and department policies and procedures. - Maintains open attitude towards feedback and constructive criticism from supervisor and peers. - Follows dress code policy and wears ID badge at all times when on duty. - Is flexible in adjusting personal work schedule to accommodate department needs. - Demonstrates willingness to adjust time off requests to accommodate department needs. - Maintains good attendance recognizing impact of absenteeism on department operations and peers. - Reports to work on time recognizing the impact of tardiness on department operations and peers. 7. Accepts responsibility for further professional development. - Takes personal accountability for attending mandatory hospital inservices and training programs. - Actively contributes ideas and information in department meetings, which could enhance and improve department operations. - Takes personal accountability for professional and personal development seeks out relevant and appropriate resources and/or educational offerings. 8. Performs additional duties as required or assigned.
- Behaves with Integrity and
- Cultivates Respect:
- Fosters Accountability:
- Practices Compassion:
- Required High School Diploma/General Educational Development (GED)
- Potential exposure to abusive and/or aggressive people.
- Potential exposure to hazardous materials.
- Potential exposure to noise levels being uncomfortable.
- Potential exposure to noxious odors.
- Potential exposure to very hot or cold temperatures.
- Work with computers, typing, reading or writing.
- Lifting, moving and loading 20 to 30 pounds.
- Prolonged periods of sitting.
-
Scheduling Coordinator
1 week ago
Acentra Health South Portland, United StatesCNSI and Kepro are now Acentra Health Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact. · Lead the Way is our rallying cry at Acentra Hea ...
-
Registration Scheduler
1 week ago
P.R.I., Inc. Cumberland, United StatesGreeting patients, preparing charts and paperwork for patients according to scheduled appointment, verifying and updating patients insurance and demographics, insurance eligibility, registering new patients, scheduling appointments, collecting copayments, processing referrals and ...
-
Scheduling Specialist-urology
2 weeks ago
Maine Medical Partners South Portland, United States**Position Summary** · - Position is responsible for performing appointment scheduling for a high-volume multi-physician specialty care practice, including coordination of surgeries, and/or surgical procedures at multiple locations.**Required Minimum Knowledge, Skills, and Abilit ...
-
Scheduling Specialist
1 week ago
Maine Medical Partners Scarborough, United StatesThis position has a hybrid work option. Up to two shifts per week may be performed remotely after the training period has concluded (roughly three months long). · **Position Summary** · Position is responsible for performing appointment scheduling for a high-volume multi-physicia ...
-
Sales Appointment Scheduler
3 weeks ago
Bill Dodge Auto Group Westbrook, United StatesThe position of Sales BDC Representative at the Bill Dodge Auto Group is a critical position that serves as the initial point of contact between the dealership and our customers who choose to start their vehicle search outside of the dealership and contact us via the internet or ...
-
Scheduling Specialist-cardiology
3 weeks ago
Maine Medical Partners Scarborough, United States**Position Summary** · - Position is responsible for performing appointment scheduling for a high-volume multi-physician specialty care practice, including coordination of surgeries, and/or surgical procedures at multiple locations.**Required Minimum Knowledge, Skills, and Abilit ...
-
Scheduling Specialist-otolaryngology
2 weeks ago
MaineHealth Scarborough, United States**Position Summary** · - Position is responsible for performing appointment scheduling for a high-volume multi-physician specialty care practice, including coordination of surgeries, and/or surgical procedures at multiple locations.**Required Minimum Knowledge, Skills, and Abilit ...
-
Scheduler
3 weeks ago
Northern Light Health Portland, United StatesNorthern Light Mercy Hospital · Department: Gastroenterology Clinic · Position is located: Outpatient Surg & Spec Center · Work Type: Full Time · Hours Per Week: 36.00 · Work Schedule: 7:00 AM to 4:30 PM · * Sign On Bonus for Eligible Candidates* · Summary: · Under the supervisio ...
-
Sales Appointment Scheduler
2 days ago
Bill Dodge Auto Group Westbrook, United StatesThe Sales BDC Representative at Bill Dodge Auto Group is vital, acting as the first link between the dealership and customers who initiate their vehicle search online or by phone. Success demands top-notch communication, sales, organization, and time management skills, along with ...
-
Scheduling Specialist-vascular Surgery
3 weeks ago
Maine Medical Partners Scarborough, United States**Position Summary** · Position is responsible for performing appointment scheduling for a high-volume multi-physician specialty care practice, including coordination of surgeries, and/or surgical procedures at multiple locations. · **Required Minimum Knowledge, Skills, and Abili ...
-
Project Scheduler
2 weeks ago
Stefanini, Inc Freeport, United States**Stefanini Group is hiring** · Exciting opportunity awaits, let us help you get started · We are seeking a **Project Scheduler** with Primavera P6 project management software experience, for a key client of ours in Freeport, Texas. This will be a position lasting Three Months on ...
-
Project Scheduler
2 weeks ago
Stefanini Freeport, United StatesJob Overview: · We are seeking a detail-oriented Project Scheduler to join our team. The Project Scheduler will be responsible for coordinating and monitoring project schedules to ensure timely completion and delivery. · **Responsibilities**: · - Provide schedule support for mids ...
-
Central Scheduler
2 weeks ago
Freeport Memorial Hospital Freeport, United States**Job Summary**: · Central schedulers are responsible for scheduling outpatient, diagnostic imaging, cardiac and respiratory exams in pre-hospital setting. Team members are also responsible for calling patients to remind them of their appointment, performing pre-registration and ...
-
Endoscopy Scheduler
3 weeks ago
Central Maine Healthcare Lewiston, United StatesAt Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day. · Essential Duties: · - Serves as the champion of the patient experience- Engages patients utilizing exceptional customer servi ...
-
Scheduling Specialist
3 weeks ago
Maine Health Portland, United StatesFull Time · 877 Congress Street · Clerical/Administrative Support · Day Shift · Position Summary · Position is responsible for performing appointment scheduling for a high-volume multi-physician specialty care practice, including coordination of surgeries, and/or surgical procedu ...
-
Scheduling Specialist
3 weeks ago
MaineHealth Portland, United StatesSummary · Position Summary · Position is responsible for performing appointment scheduling for a high-volume multi-physician specialty care practice, including coordination of surgeries, and/or surgical procedures at multiple locations. · Required Minimum Knowledge, Skills, and ...
-
endoscopy scheduler
2 weeks ago
Central Maine Medical Center , ME, United StatesAt Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day. · Essential Duties: · * Serves as the champion of the patient experience · * Engages patients utilizing exceptional customer se ...
-
Scheduling Specialist
3 weeks ago
MaineHealth South Portland, United StatesSummary · Maine Medical Partners' Cancer Care Unit is actively seeking a scheduling specialist. This opportunity will be working directly with patients as they are scheduling their next appointments as well as the scheduling of other procedures. · This is a Monday through Friday ...
-
Scheduling Specialist
1 week ago
Maine Health South Portland, United StatesFull Time · 265 Western Avenue · Clerical/Administrative Support · Day Shift · Maine Medical Partners' Cancer Care Unit is actively seeking a scheduling specialist. This opportunity will be working directly with patients as they are scheduling their next appointments as well as t ...
-
Scheduling Coordinator
1 week ago
Acentra Health South Portland, United StatesJob Description · Job DescriptionCNSI and Kepro are now Acentra Health Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact. · Lead the Way i ...
Scheduler - Portland, United States - Northern Light Health
Description
Northern Light Mercy HospitalDepartment:
Gastroenterology Clinic
Position is located:
Outpatient Surg & Spec Center
Work Type:
Full Time
Hours Per Week: 36.00
Work Schedule: 7:00 AM to 4:30 PM
*Sign On Bonus for Eligible Candidates*Summary:Under the supervision of the Supervisor Scheduling and the direction of the Lead Scheduler, the Central Scheduler is responsible for scheduling all ancillary procedures using the Meditech Scheduling software program. This scheduling will be performed for procedures and tests requested at least one day in advance. The incumbent is also responsible and accountable for collecting accurate demographic and insurance information, communication with hospital departments and physician offices concerning patient's schedules and registration information. Compiles, prepares and distributes reports containing individual resource and department schedules, pre-registration activity and statistical data on an as needed basis. The incumbent performs duties and tasks in accordance with performance standards established for the job. The incumbent may have access to highly confidential patient, employee and/or proprietary information, and must handle and protect the information in accordance with hospital and system policies, HIPAA requirements and the highest level of ethical standards. The incumbent is responsible for reporting all security events, potential events, or other security risks to the organization. The incumbent is responsible for participation in and completion of all patient safety initiatives appropriate to the position, and conducts all job responsibilities according to the Mission and Values of the Hospital.
Responsibilities:
Other Information:
Competencies and Skills
Builds Trust:
Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors.
Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.
Education
