- Enter/audit vendor invoices into various applications to ensure timely and accurate payment and compliance with Firm policies and procedures.
- Code transactions to general ledger and client/matter accounts.
- Request approvals for invoices/check requests/expense reports including follow up, as needed.
- Review payment batches prior to payment to ensure accuracy.
- Use Excel to manipulate and upload large, complex vendor invoice details into ERP.
- Create reports for various requests using ERP and Excel.
- Process and audit reimbursements to Firm personnel using Chrome River Expense.
- Review vendor checks for accuracy and prepare checks for mailing.
- Investigate vendor and internal inquires including vendor statements, emails and phone calls.
- Familiar with 1099 processes.
- Perform month end Accounts Payable closing procedures to ensure all transactions are complete and no unprocessed items remain.
- Research and data entry of internal null "dummy" vouchers.
- Answer Accounts Payable telephone hotline to assist Firm personnel with requests and questions.
- Assist the Accounts Payable Manager and Supervisor with other miscellaneous responsibilities and projects, as needed.
- Prior experience with high volume Accounts Payable
- Experience with computerized AP systems essential - Chrome River Invoice/Expense preferred
- Ability to understand complex cost transactions and processes
- Intermediate Excel experience
- Prior law firm experience
- Strong organizational skills
- Strong attention to detail
- Good judgment
- Strong interpersonal communication skills
- Strong analytical and problem solving skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
- Able to manage multiple projects with competing deadlines and priorities
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Accounts Payable Assistant - Chicago, United States - Sidley Austin LLP
Description
Summary
This position reports to the Accounts Payable Supervisor and is responsible for the timely and accurate entry and/or audit of transactions (invoices, expense reports, etc.) and adherence to firm policy regarding disbursements.
Include the following and may perform a variety of other administrative/clerical functions as assigned or as judgment or necessity dictates:
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below.
Education and/or Experience:
Required:
Preferred:
Other Skills and Abilities:
The following will also be required of the successful candidate: