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    Plant Biology Program Assistant - Raleigh, United States - North Carolina State University

    North Carolina State University
    North Carolina State University Raleigh, United States

    2 weeks ago

    Default job background
    Description

    The Department of Plant and Microbial Biology supports teaching, research, and extension programs in fundamental plant biology and microbiology, including basic and applied research, teaching graduate and undergraduate courses, mentoring graduate and undergraduate students, and outreach to state and national clientele.

    Essential Job Duties

    We are seeking a dedicated individual to join our solutions-oriented team as an Undergraduate Program Assistant.


    In this role, you will be contributing to various aspects of our plant biology program in an engaging and supportive environment working closely with faculty, staff, and students to ensure the smooth operation of academic activities and program support services.


    Student success is at our core, and you will be assisting with coordinating activities including graduation ceremonies, open houses, the PB student organization, and recruitment functions, collecting and recording student and course information, and assisting the instructor with a lab section of our Plant Life course.


    Key responsibilities are as follows:

    • Assists the Director of Plant Biology Undergraduate Programs (DUP) with paper file organization and management
    • Assemble data for departmental and college-level undergraduate student awards and scholarships
    • Develop or update print materials about the undergraduate program for recruitment as neededRespond to or refer general inquiries about the undergraduate program
    • Work with the DUP to generate short articles highlighting student achievements for the program and college web pages.
    • If you have strong interpersonal skills, are detail oriented and organized, and are interested in a 30 hour work week in a benefit-eligible position, we encourage you to apply.
    • Communicate program updates and information to the department for updates/postings to the departmental website and social media accounts
    • Distributes information to students about departmental events, open internship and job postings, and research opportunities; provides information about deadlines for applying for undergraduate research grants and Research Experiences for Undergraduates (REUs)
    • Helps maintain the Plant Biology Undergraduate Program Handbook for students
    Event Logistics and Coordination


    • Coordinates logistics for the Plant and Microbial Biology Undergraduate Research Symposium, including making room reservations, organizing speaker schedules, distributing event information to the department, and organizing event refreshments
    • Provides logistical support for fall and spring departmental commencement ceremonies by making room/venue reservations, assisting with ceremony room setup, developing and printing ceremony programs, coordinating refreshment procurement and setup, and general event execution.
    • Assemble and help set up display materials at major departmental events including CALS Tailgate and university open house.
    • Attend open house and other recruiting events.
    • Assist DUP with materials organization for undergraduate club meetings
    • Help plan and carry out departmental social events.
    Instructional Support -Lab Assistant


    • Assist with the operation and support of one lab section of PB 200, Plant Life including:Make motor fleet reservations for courses and co-curricular learning experiences (field trips) as well as for the undergraduate botany club
    • Help make requests for tours of on-campus facilities and off-campus site visits (e.g., industry) for courses such as PB 103
    • Assist with course scheduling and making departmental room reservations for Plant Biology courses
    Data and Records Management


    • Work with the DUP to assemble data for the program's annual outcomes assessment report
    • Run reports and assemble data for program reviews and committee meetings
    • Capture snapshots of Plant Biology major enrollment numbers each fall and spring semester
    • Collect and inventory Plant Biology course syllabi (undergraduate and graduate)
    • Maintain and organize undergraduate program electronic records,including Google Drive spaces.
    Check out the perks that NC State employees receive

    Other Responsibilities

    Other duties as assigned.

    Qualifications

    Minimum Experience/Education

    Bachelor's degree; or an equivalent combination of training and experience.

    All degrees must be received from appropriately accredited institutions.

    Other Required Qualifications


    • Demonstrated skills and experience in records collection and management.
    • Strong interpersonal communication skills.
    • Ability to work with a variety of different students and faculty.
    • Must be able to work occasional weekend events such as graduation, open house, student organization activities, and recruitment functions.
    Preferred Qualifications


    • Prior experience working in a secondary or higher education setting.
    Required License or Certification

    n/a

    Valid NC Driver's License required No Commercial Driver's License Required? No
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