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    Executive Assistant Office Manager - Boston, United States - Boston Hire

    Boston Hire
    Boston Hire Boston, United States

    3 weeks ago

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    Description

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills, quantitative reasoning ability, and a rigorous work ethic. Outgoing yet professional personality is a must

    Responsibilities Include:

    Provide an executive level of administrative support which will include but is not limited to phone and email management, correspondence, calendar organization, task management

    Prepare correspondence, detailed itineraries, and coordinating client events.

    Arranging frequent travel including flights, hotels, rental cars and other detailed travel arrangements for all employees, adjusting for last minute changes and delays

    Creating presentations and marketing materials, processing of edits, and proofing

    Serve as the key contact person for clients by providing a concierge-level of service

    Keep client management systems up-to-date with client information

    Organizing, updating and maintaining client information within company database

    Attending meetings as needed, taking detailed notes to support the Executives

    Ideal Requirements:

    Bachelor's degree required

    Ability to identify and resolve exceptions and to interpret data

    3+ of relevant experience

    Willingness to help others in the office

    Proficient knowledge of Microsoft Word, Excel and PowerPoint.

    Strong written and verbal communication skills.

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