- Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations
- Provide clerical support, which may include:
- Calendar and schedule maintenance for supervisor
- Correspondence/flyer distribution
- Data entry
- Copying
- Infinite Campus support
- Filing
- Composing correspondence and spreadsheets using Word, Excel and Outlook
- Maintain confidentiality and data privacy for employees and students.
- Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
- Other duties as assigned.
- Order and maintain office, department and classroom supplies.
- Assist with student scheduling including Kindergarten, sections, enrollment and withdrawal
- Coordinate substitutes for building by utilizing the substitute calling system and distributing keys, badges, lesson plans and payroll vouchers.
- Assist the health office by providing coverage during lunch and breaks, assist during busy times, administer medications and provide minor first aid.
- Provide coverage for essential parts of other clerical positions that need to be maintained over holidays and summer break.
- Collect, verify, code and obtain approval for payroll vouchers and submit to Human Resources/Payroll.
- Coordinate key distribution in the building and maintain accurate records.
- Operate and maintain automated phone-calling system.
- Update pages on school's newsletter, as necessary
- Update announcements and other information using multiple methods
- Maintain all building fund accounts, prepare reports for auditing purposes, prepare purchase orders, collect fees and records, distribute all supplies and equipment, and communicate with finance department.
- Assist with standardized testing distribution process.
- Collect and maintain student information in accordance with district and state requirements.
- Communicate regularly with parents and staff.
- Process all student changes for the building under the direction of the principal.
- Initiate postings, PAFs (Personnel Action Form), and various Human Resources forms, as directed by Principal.
- Provide general work direction for office staff.
- High school diploma or equivalent for all new hires after July 1, 2006.
- Skills assessment in accordance with established OPEIU testing process.
- Actively participates in district-sponsored training when offered.
- Demonstrates involvement in continuous improvement, both personal and district-wide.
- Excellent customer service skills in person and on the phone.
- Proven organizational skills with strong attention to detail and ability to multi-task.
- Excellent written and verbal communication skills.
- General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
- Basic accounting skills.
- Prompt, regular and reliable attendance.
- Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
- Demonstrates an appreciation of diversity in all interactions and job functions
- No written reprimand or higher within the past 12 months.
- Not on a Performance Improvement Plan (e.g. Job Target and/or Plan of Assistance)
- Must take part in a standardized interview process conducted by HR and the Department/Building Administration. A score of 70% is required to pass the interview. If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview.
- Demonstrable proficiency in mail merge and label creation.
- Demonstrable skill and proficiency using any data base (Access preferred).
- Multi-line phone system experience.
- Experience in a school setting.
- Knowledge of special education and due process.
- Experience with Infinite Campus
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Office Coordinator at Pine Hill Elementary School - Cottage Grove, United States - South Washington County Schools, ISD 833
Description
POSITION: Office Coordinator12 Months - Class 7 - 8 hours per day
HOURS: 7:00 a.m. - 3:30 p.m. with hour unpaid lunch
LOCATION: Pine Hill Elementary School
STARTING PAY: $19.91 per hour (Step 1)
ANTICIPATED START DATE: March 12, 2024
AVAILABLE FOR APPLICATION: Open until filled
POSITION SUMMARY:
This position provides coordination in the overall operation of the school office to provide support to the principal, students, building staff, parents/guardians, and district staff in matters pertaining to the established procedures for the education of the students within each building.
PRIMARY JOB FUNCTIONS:
General Office Functions
