Office Operations Manager - Portland, United States - Atlas

Description

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It's no accident that Atlas creates a better experience for infrastructure and environmental projects. It's how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We're just built to be better. We are a great company.

We are seeking an Office Operations Manager to join our Portland, OR team Come join us

The Office Operations Manager oversees and directs all operations, business development, and accounting activities for a Spoke Office, in a specific geographic area. Management duties include supervision, training and oversight of work of technicians and other professional staff. Further, Office Leader participates in company marketing, sales and corporate development activities, including development of department budgets, management of select projects, client relationship, service and management. Finally, office leader is ultimately accountable for all project quality and performance as well as profitability and revenue.

Job responsibilities include but are not limited to:

• Oversees daily activities, solving problems as needed, and monitoring quality control activities of the department.
• Provides oversight in the area of quality control to ensure that project specifications are met and the work meets the standards.
• Provides mentoring and staff development activities to assist staff in pursuing professional licensing and certifications.
• Supervises and assists project managers.
• Assist in the development and training of Office personnel.
• Evaluates protocols and procedures employed by staff to ensure project specifications are met.
• Assists in matters of office administration and project management (including direct personal involvement in field work, proposals, presentations and estimating), developing regional revenue goals and annual budgets.
• Ensures that office under his/her supervision attains and maintains desired certifications and registrations.
• Performs field activities, as needed, to ensure projects are being handled correctly and that the quality standards are achieved.
• Performs administrative departmental functions including review of employees' timesheets for correctness, punctuality, and to limit non-billable hours.
• Coordinates the work schedule (both field and laboratory), monitors the quality of the work produced, and ensures that each project's Scope of Work is fulfilled.
• Prepares written reports; reviews staff's reports and monitors turn-around times for projects.
• Provides peer-review for other professionals of designs, reports and other documents.
• Develops and presents verbal and written proposals, reports, interacts with owners, architects and/or consulting engineers, and prospective clients.
• Makes professional and technical recommendations regarding project design and/or corrective measures.
• Problem solves and determines compliance issue resolutions.
• Participates in sales and marketing efforts in the region.
• Pursues work on behalf of the services provided; prepares or coordinates for estimates and bids to be prepared for potential work and is involved in other business development activities.
• Performs client billing reviews.
• Performs review of Profit & Loss Statement and monitors the department's revenue and expense budgets.
• Develops and monitors office budgets for revenue and expense, including percentages of billable time.
• Attends and participates in manager's meetings, other management meetings, strategic planning meetings, and establishing revenue goals and departmental/office budgets.
• Develops and implements long-range strategic activities for the office.
• Strives to see that the office accomplishes the stated Mission of the company, and that Atlas' Values, Goals and Objectives are met, and demonstrates and personifies an attitude of professionalism, customer service, work ethic and the positive spirit for all employees in the office.

Minimum Requirements:

• B.S. in Engineering required.
• Master's degree in engineering preferred.
• Bachelor's or master's degree in a business-related field preferred
• Strong soils/geotechnical/civil background, OR
• Strong construction and construction management background
• Experience leading CEI of transportation infrastructure.
• Basic management and supervision training
• Understanding of Business Math and Financial Statement analysis
• Professional Geologist or Professional Engineering License, or ability and desire to obtain same

Other Requirements:

• Thorough understanding of the CMT industry.
• Ability to interact with individuals – ranging from other corporate and government entities to construction management and field workers.
• Good verbal and written communication skills and professional demeanor.
• Ability to motivate others, and to inspire staff to reach for higher levels of personal and professional achievement, customer service and financial goals.
• Ability to make and carry out (sometimes difficult) business decisions.
• Ability to make project-related decisions with impartiality and integrity.
• Ability to respond rapidly and decisively to situations, issues and problems.
• Detail oriented, logical and analytical, able to solve problems.
• Good organizational skills; ability to multi-task.
• Ability to identify, plan and implement long-range goals.
• Ability to garner the loyalty of both company employees and business contacts.
• Working knowledge of state(s) and Federal Employment Law.
• Computer literacy in Microsoft Office products (Outlook, Word, Excel).
• Ability to read, comprehend and communicate highly technical information.
• Blueprint reading and Specification interpretation.
• Understanding of financial statement and budget analysis, and business math.
• Understanding of human resources management and employment practices.
• Strong work and business ethic; personal integrity; customer-service orientation.
• Ability to "think outside the box," in future planning and business development.
• Amicable, work well with other employees and construction-related personnel as well as company and project management.

Other miscellaneous qualities:

• Ability to drive safely and main alertness in varying driving conditions, including poor road conditions, long distances, in heavy traffic, and among heavy construction equipment and vehicles.
• Ability to maintain safety consciousness at all times while working, driving, and on moving through construction sites and around heavy construction equipment and vehicles.

Who We Are:

We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry's most exceptional people.

Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets.

With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.

Our Values:

• Life: We enhance quality of life. We value people and safety above all else.
• Heart: As our hallmarks, we act with compassion, empathy and respect.
• Trust: We work together as partners, doing what we say with full accountability.
• Mastery: Always striving for the highest quality, we ensure greatness inspires all our work.

Diversity, Equity & Inclusion are at the core of our purpose & values:

We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work. We believe in our heart-led approach and place a strong focus on conducting our business in an ethical, compassionate and respectful way. Through our Diversity, Equity & Inclusion Program, we seek to hire, develop, and promote a talented and diverse team of professionals nationwide. We believe in leveraging the power of our different backgrounds, beliefs, perspectives and capabilities to create value for our company and our communities. Our values of Life, Heart, Mastery and Trust are the principles by which we operate, the character of our people, and the culture of our organization. We're Stronger Together.

Atlas EEOC Statement

Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy