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New York City

    Contract Analyst - New York, United States - New York City, NY

    New York City, NY
    New York City, NY New York, United States

    3 weeks ago

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    Description


    The Office of Child Support Services (OCSS) works with New York City families to ensure non-custodial parents provide financial support for their children.

    Under direction of the Director of Management and Planning, (Administrative Staff Analyst, NM-1), with wide latitude for independent initiative and judgment, the Associate Staff Analyst functions as Contract Analyst responsible for the coordination of all activities related to the procurement of contracted services.

    The Contract Analyst monitors contracts and acts as OCSS liaison with OCSS program managers/directors, outside vendors, and third-party agencies.

    S/he outlines contract requirements, partners with agency's procurement and legal departments to ensure that vendors adhere to City contract regulations in the registration of their contracts and submission of the required documents.

    S/he monitors contract adherence, expenditures, vendor performance and troubleshoots/ resolves any issues/problems that arise.

    The Office of Child Support Services (OCSS) is recruiting for one (1)) Associate Staff Analyst (ASA)/Contract Analyst who will:


    • Plan, manage, and monitor contracts for services identified by senior management from inception
    to completion; work with program managers to determine needs of the unit and type of contract

    required; prepare all support documents required to procure services such as request for funds,

    pre-solicitation reviews, and recommendation for Awards, by writing specifications/scope of work,

    justifications (for funding request and reason for contract), cost analysis and estimates.


    • Develop Requests for Proposals (RFPs) and contract specifications for a variety of services
    including employment, literacy, moving and storage and delivery services; prepare timelines to

    ensure that deadlines to acquire documents are followed.


    • Review existing contracts and develop mechanism for monitoring vendor compliance with contract
    terms and conditions; initiate the development and initiation of corrective action plan if contract

    vendor is not adhering to contract requirements.


    • Partner with Agency Chief Contracting Officer (ACCO), Office of Contracts (OOC), Office of Budget
    Administration (OBA), Management Information Systems (MIS) and Office of Legal Affairs (OLA),

    ensuring the agency are in line with current contract processes and necessary documents are

    approved in a timely manner.


    • Supervise the Assistant Contract Analyst responsible for monitoring contract performance and
    tracking contract expenses on all OCSS contracts and plans; allocate work assignments and

    proper coverage; provides training regarding contracting rules, procedures, contract management

    and the use of related database and computer systems.


    • Perform analyses based on market trends and other pre-contract research data, cost, and budget
    expenditures; identify the lowest possible bidder that is the most responsible and responsive vendor

    and prepare vendor/bidder determinations and evaluations.


    • Prepare yearly continuation of services packages in accordance with Agency policies and with
    Procurement Policy Board Rules established by the City of New York.


    • Work with program managers to determine needs; prepare best course of action scenarios; work
    with program areas and vendors to create Corrective Action Plans.

    Minimum Qualifications


    • A master's degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee
    benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or


    • A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in "1" above.
    Preferred Skills


    • Excellent analytical, written, research, and verbal communication skills. - Knowledge of qualitative and quantitative business analyses, report generation, and statistics. - Experience in project management, contract management background, and preferred knowledge of child support systems. - Advanced knowledge of Microsoft Excel, Word, Outlook, and PowerPoint applications. - Knowledge of the NYC Procurement Policy Board Rules (PPB) - Knowledge of The Mayor's Office of Contract Services (MOCS) PASSPort (Procurement and Sourcing Solutions Portal) - Knowledge of The Mayor's Office of Contract Services (MOCS) HHS Accelerator System - Knowledge of local, State, and Federal governmental policies/mandates/rules and regulations.
    55a Program

    This position is also open to qualified persons with a disability who are eligible for the 55-a Program.

    Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

    Residency Requirement

    New York City residency is generally required within 90 days of appointment.

    However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

    To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

    Additional Information


    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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