- Proactively manage calendars, including making appointments, coordinating Microsoft Teams calls among multiple people, and prioritizing the most sensitive matters, while anticipating and addressing potential scheduling conflicts.
- Serve as point of contact, facilitating communication among the team and maintaining Microsoft Teams sites with information for the group, such as PowerPoint presentations.
- Coordinate travel for Senior Leader and other team members attending in-person meetings / events, which may include air and hotel reservations, obtaining visas, and organizing ground transportation.
- Assume logistical/administrative responsibility for organizing and scheduling meetings, including monthly team meetings, team happy hours and other events (securing both on-site and off-site conference rooms or venues, preparation and distribution of meeting materials, catering and other logistical considerations).
- Manage expense reports for Senior Leaders.
- Monitor departmental expenditures and maintain budget files; manage monthly accruals; manage PO and non-PO invoice payment processes in applicable systems (which include SAP, Readsoft and Ariba), and coordinate with vendors and internal departments who are also involved in the process.
- Work alongside the Executive Assistant to the Senior Vice President of Strategy and Mergers & Acquisitions and provide backup as needed.
- As a member of the assistant team, consult and coordinate with other assistants, and provide backup as needed.
- Assist with special projects as needed.
- A minimum of 5 years of administrative support experience, including support of a senior level leader.
- The preferred candidate should have an executive presence, strong organizational skills, and experience coordinating travel, managing expense reports, and vendor invoices.
- The candidate must be proficient in MS Office.
- Candidate must be able to maintain strict confidentiality and operate in a constantly changing, fast-paced environment.
- The candidate should be well organized and be able to effectively prioritize work and exercise mature judgment.
- Must be able to adjust hours occasionally for early morning or late day meetings.
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Executive Assistant - Virginia, United States - AES Corporation
Description
Are you ready to be part of a company that's not just talking about the future, but actively shaping it? Join The AES Corporation (NYSE:
AES), a Fortune 500 company that's leading the charge in the global energy revolution. With operations spanning 14 countries, AES is committed to shaping a future through innovation and collaboration.
Our dedication to innovation has earned us recognition as one of the Top Ten Best Workplaces for Innovators by Fast Company in 2022.
And with our certification as a Great Place to Work, you can be confident that you're joining a company that values its people just as much as its groundbreaking ideas.
AES is proudly ranked #1 globally in renewable energy sales to corporations, and with $12.7B in revenues in 2023, we have the resources and expertise to make a significant impact as we provide electricity to 25 million customers worldwide.
If you're ready to be part of a company that's not just adapting to change, but driving it, AES is the place for you.
Provide administrative support to the Senior Leaders of the Strategy and Mergers & Acquisitions Team, as well as other members of the team.
Position responsibilities include but are not limited to the following:
Qualifications:
AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion.
Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work.
All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law.
E-Verify Notice:
AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
