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    Event Operations Coordinator - Orlando, United States - Florida Citrus Sports

    Florida Citrus Sports
    Florida Citrus Sports Orlando, United States

    4 weeks ago

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    Description

    Position Description

    The Event Operations Coordinator will assist in our New Business segment through the planning and execution of events related to youth, music and soccer. They will assist heavily in execution of all our recurring events, including the Pop Tarts Bowl and the Cheez-It Citrus Bowl. This position reports directly to the Event Operations Manager.

    General Responsibilities

    Assist with the day-to-day operations of events

    Assistance for all event components from contracting, planning, site visits, mapping, research, vendor management, orders, on-site execution, breakdown, financial reconciliation, recap, etc.

    Over communicate and partner with all venue departments to plan, setup, execute and tear down all event components

    Help manage competition schedule of activities

    Effectively multi-task numerous events and/or tasks simultaneously

    Lead an event team of interns, including onboarding and training of new team members

    Solicit/negotiate bids and invoices for all event services

    Work with ground maintenance team to ensure quality of competition surfaces, any restoration needed, pricing and timeline needed for success

    Work with local hotel and theme park partners to fulfill contracted space, tickets, rooms, special events, etc.

    Finalize billing and payments of all services and staffing required for event

    Responsible for helping manage financial budget for all event expenditures

    Partner with FCS Volunteer team to staff appropriately, including event specific trainings

    Assist with all catering and food service requests

    Participate in all partner calls, meetings, site visits, trainings, team arrivals and walk throughs secondary point of contact for clients

    Be over vigilant in event preparation, planning, problem solving, client engagement and the overall guest experience, including guest recovery and post event follow-up

    Ensure all event deliverables are scheduled, achieved and reconciled

    Assist Core Events team as needed with any other event responsibilities

    Build out detailed venue layouts, including competition areas, transportation/parking flow, office spaces, special events, etc.

    Focus on safety first, including detailed emergency plans and ingress/egress routes

    Record all meeting notes and created detailed recaps to ensure a focus on continued improvements

    Other duties as assigned

    Qualifications

    FCS is looking for the ULTIMATE TEAM PLAYER, a detail-oriented self-starter, who possesses excellent writing, proof reading, computer skills. Strong time management, organizational skills, problem solving and the ability to get things done under pressure are essential. This person will interact with a variety of people and represent FCS accordingly.

    Required

    Bachelors degree

    Minimum 1-2 years experience in a professional setting within the sports, hospitality, or event industry

    Strong computer skills in Microsoft Office Smartsheet preferred

    Ability to manage, prioritize and bring to completion multiple projects simultaneously

    Must be able to maintain confidentiality of all corporate, personnel and research matters

    Attention to detail and adaptability to a changing environment

    Ability to lift moderate to heavy event supplies up to 50 lbs. occasionally

    Self-motivated, team player with enthusiasm and a professional demeanor

    The ability to travel throughout the local Central Florida area

    Commitment

    This position requires at least forty hours per week and the willingness and ability to work overtime, nights and weekends, including the December holiday season according to the Florida Citrus Sports event schedule. The successful candidate will be required to successfully complete a background check and motor vehicle driving check

    About Florida Citrus Sports

    Florida Citrus Sports is a not-for-profit membership organization dedicated to increasing community spirit and pride, promoting tourism, stimulating economic development and ultimately benefiting charities, educational institutions and the quality of life in Central Florida through world-class sports and entertainment events, including the Cheez-It Citrus Bowl, Pop-Tarts Bowl, FC Series and Florida Blue Florida Classic.

    To Apply: Interested applicants should submit a cover letter, resume and professional references to with the position stipulated in the subject line. Position will be opened until filled.

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