HVAC Project Coordinator - South Amboy, United States - Statewide Conditioning Inc

Statewide Conditioning Inc South Amboy, United States

2 weeks ago

Description

Job Description

Job DescriptionSalary: 60K-75K Per Year (Based on experience)

Come join a team that has been in business for 37+ years

We take great pride in our exceptional reputation as well as our loyal employees.

We offer a solid benefit package, competitive salaries and paid employee events 2-3 times annually.

We are transparent with our teams regarding the direction of the company and our goals as an organization.

We invest in our people and training and are looking for those who can think outside the box and want to grow with our company.

If this sounds like you, keep on reading

POSITION SUMMARY: This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidate should possess a strong work ethic, a team mindset and be able to work with minimal supervision.

Requirements and Qualifications:

3+ years administrative experience required
Knowledge of the HVAC or Construction industry preferred
Timberline Sage 300 CRE experience is preferred
Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
Analytical thinking with strong attention to detail
Excellent communication skills and customer-centric approach
Proficient with Microsoft Office: Outlook/Word/Excel/Teams
Project management experience a plus
High School diploma or GED equivalent and a quick learner
Smartsheet experience a plus
Must be punctual, dependable and be able to take initiative and be proactive
Embrace change in processes as the company continues to grow

Duties and Responsibilities:

Work with the project and installation team to assist in all aspects of Construction Projects, assisting with document and information flow from inception to closeout.

Complete project bookings as per established procedures
Manage project file structures in hardcopy and digital formats
Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log
Prepare and submit contracts and construction permits when required
Work with project management to ensure field staff are provided daily schedules and relevant information
Prepare & track RFI's, Submittals, and change orders.
Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
Completing RMA's for returns of defective materials
Maintain tax exempt certificates from customer and prepare for vendors
Run Purchase order and/or labor reports for Project Managers
Attend departmental and intercompany meetings as requested
Obtain certificates of insurance for customers and from subcontractors
Prepare and process subcontractor agreement paperwork
Review vendor/subcontractor invoice discrepancies when necessary
Project filing- purchase orders, packing slips, spec sheets, and similar
Compile and submit closeout packages and warranty statements for projects
Assist with answering company phone lines when receptionist is unavailable
Adhere to all established company standard operating procedures and recommend improvements when applicable
Perform other duties as needed

Working Conditions: Position is primarily office based, but candidate should have the ability to climb ladders/stairs to view system components, maneuvering in mechanical rooms, and similar, should the need arise to visit a construction project location.

The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not an exhaustive list of all duties, responsibilities, knowledge, skills and abilities associated with the job.

We are a drug free company and require all employees to pass a drug test prior to beginning employment

This is a full time and in-office role, no remote options offered (as we are a highly collaborative environment that work as a team)

Company Benefits:

Competitive Industry Salary based on experience
Paid Vacation Days
Paid Sick Days
Paid Holidays
Health Care (contributory)
Dental Plan (employer paid)
Vision Insurance
401K Matching
Pretax Flexible spending account (FSA)
On the job training and mentorship
Employee Referral Program
Company Events

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