Jobs
>
Eugene

    Research Administrative Coordinator - Eugene, United States - University of Oregon

    University of Oregon
    University of Oregon Eugene, United States

    3 weeks ago

    Default job background
    Description
    Research Administrative Coordinator

    Apply now Job no: 533643


    Work type:
    Officer of Administration


    Location:
    Eugene, OR


    Categories:
    Accounting/Finance, Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants


    Department:
    Materials Science Institute


    Appointment Type and Duration:
    Regular, Ongoing

    Salary:
    $57,200 - $65,000 per year


    Compensation Band:
    OS-OA06-Fiscal Year


    FTE:
    1.0

    Application Review Begins

    April 29, 2024; position open until filled

    Special Instructions to Applicants

    Please include a current resume or CV

    As part of the application, you will be asked to provide names and contact information for three professional references. We will request permission before contacting your references.

    Department Summary


    The Materials Science Institute fosters research and education in the structure and properties of materials, to educate in the sciences of materials, and to serve Oregon as a resource in these sciences.

    The MSI members are active in the study of the structure, reactivity and thermodynamics of materials in addition to their electronic and optical properties.

    Collaboration between Institute members and industrial research laboratories is common and an important dimension of the program. The Materials Science Institute consists of 27 faculty members, 9 faculty associates and over 175 research support staff.


    Since 1985 the MSI has more than tripled the size of its research program, developed four new graduate programs in materials, and contributed to the State's prosperity through collaboration with more than 25 Oregon companies.

    Position Summary


    The Materials Science Institute seeks a detail-oriented, adaptable, organized, and communicative individual to provide high-level administrative support for the Institute PI's sponsored projects.

    This position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills.


    The Research Administrative Coordinator advises MSI Principal Investigators and researchers in preparing grant proposals and maintaining post award grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.

    The position interprets federal/state guidelines and requirements and provides support in adhering to legal, policy, and technical requirements.

    Using the Banner Financial System and Excel, this includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds.


    This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements.

    The position will verify accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met.

    The position also assists MSI faculty and research staff with completing travel requests and expense reports through the University's Concur travel system, ensuring compliance with sponsor, IRS, State and UO Travel policies.


    This position is a key member of the team coordinating the summer Research Experience for Undergraduates (REU) program, sponsored by the National Science Foundation which provides opportunities for undergraduate students to participate in active research.

    Minimum Requirements


    • Associates Degree in Accounting, Finance or other related field.
    • Two years of progressively responsible experience in business, finance or compliance administration.
    • An equivalent combination of education and experience.
    Professional Competencies


    • Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
    • Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks and follow-through on tasks to completion.
    • Use independent judgement and problem solving skills to research and resolve questions about grant preparation or post award management of sponsored projects, and provide compliant solutions.
    • Strong organizational and analytical skills with close attention to detail.
    • Ability to communicate effectively, including in writing, with variety of constituents.
    • Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.
    • Commitment to promoting and enhancing diversity.
    • Ability to work independently and collaboratively in a team environment.
    • Experience with Microsoft Office, Adobe Acrobat and Financial Information Systems (such as BANNER).
    Preferred Qualifications


    • A Bachelor's degree in Accounting, Finance or other related field.
    • Two (2) years of experience providing business or research administration.
    • Knowledge of governmental and granting agency regulations pertaining to grants and contracts, and to make recommendations to Principal Investigators to ensure compliance.
    • Experience in developing, editing and reviewing grant proposals and budgets for adherence to Federal, State, Sponsor and University regulations.
    • One or more years of experience managing research or grants in higher education, a research organization, or a related environment.
    • Experience with project planning.
    • Experience with budget and financial management.
    • Experience with travel coordination.

    FLSA Exempt:
    No

    All offers of employment are contingent upon successful completion of a background inquiry.


    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off.

    For more information about benefits, visit


    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA.

    The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.

    The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or


    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies.

    Retaliation is prohibited by UO policy.

    Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights.

    Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.


    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services.

    The Annual Campus Security and Fire Safety Report is available online at
  • ORTC, LLC

    Administrative Coordinator

    2 weeks ago

    ORTC, LLC Eugene, United States

    Job Description · Job DescriptionEugene Treatment Center is seeking an Administrative Coordinator to provide compassionate, professional care to our clients. · Our company was founded by experienced industry professionals who share backgrounds in daily clinic operations, medical ...

  • University Of Oregon

    Research Administrative Coordinator

    2 days ago

    University Of Oregon Eugene, United States

    Department Summary · The Oregon Center for Electrochemistry (OCE)'s mission is to educate the next generation of leaders in electrochemical science and technology through a world-class program of fundamental and applied research, unique immersive electrochemical science and engin ...

  • University of Oregon

    Research Administrative Coordinator

    1 week ago

    University of Oregon Eugene, United States

    The Oregon Center for Electrochemistry (OCE) seeks a detail-oriented, adaptable, organized, and communicative individual to provide high-level administrative support for the Center. This position will require the ability to work independently, demons Research, Administrative, Coo ...

  • University of Oregon

    Research Administrative Coordinator

    3 weeks ago

    University of Oregon Eugene, United States

    Research Administrative Coordinator · Apply now Job no: 531121 · Work type: Officer of Administration · Location: Eugene, OR · Categories: Research/Scientific/Grants, Chemistry, Engineering/Biomedical Engineering · Department: Materials Science Institute · Appointment Type and Du ...

  • University of Oregon

    Research Administrative Coordinator

    3 weeks ago

    University of Oregon Eugene, United States

    Research Administrative Coordinator · Apply now Job no: 528153 · Work type: Officer of Administration · Location: Eugene, OR · Categories: Administrative/Professional, Research/Scientific/Grants · Department: OVPRI Centers and Institutes · Appointment Type and Duration: Regular, ...

  • University of Oregon

    Research Administrative Coordinator I

    3 weeks ago

    University of Oregon Eugene, United States

    Research Administrative Coordinator I / II, RAS · Apply now Job no: 533512 · Work type: Officer of Administration · Location: Eugene, OR · Categories: Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants · Department: Research Administration Serv ...

  • Atlas Ventures

    Physiotherapist (m/f/d) in geriatrics

    3 weeks ago

    Atlas Ventures Lane, United States

    100% Team spirit - 595 employees - 420 beds - 6,800 inpatient patients per year - 7 sister clinics · MY TEAM. MY WAY. · Whether in nursing, therapy and medicine, or in service and administration: Our work is characterized by the exchange of our competencies and experiences. This ...

  • University Of Oregon

    PREP Program Coordinator

    1 week ago

    University Of Oregon Eugene, United States

    Department Summary · The PREP Bio program is a one-year mentored research and professional development experience for postbaccalaureate students who are intending to pursue a doctoral degree in the life sciences. This is funded by a 5 year NIH R25 grant awarded to PIs Nadia Singh ...

  • University Of Oregon

    Executive Asst/Front Office Coordinator

    1 week ago

    University Of Oregon Eugene, United States

    Department Summary · The Division of Student Life supports the university's academic mission through comprehensive programs and services that promote and advance student learning and success, while fostering an inclusive and vibrant campus community. Student Life houses four depa ...

  • Senior Living Company

    Executive Director

    2 days ago

    Senior Living Company Eugene, United States

    Join the dynamic team of a Senior Living Company that provides Independent Living, Assisted Living, and Memory Care communities dedicated to enhancing the quality of life for our residents. We are committed to delivering exceptional care, vibrant lifestyles, and unparalleled expe ...

  • Soliant

    School RN

    4 weeks ago

    Soliant Eugene, United States Full time

    Minimum 1+ years nursing experience required. · As a Registered Nurse (RN) for our School Health Services team, you will play a vital role in ensuring the health and well-being of students within our partnered school districts. Your expertise and compassionate care will contribut ...

  • Senior Living Company

    Executive Director

    1 day ago

    Senior Living Company Eugene, United States

    Join the dynamic team of a Senior Living Company that provides Independent Living, Assisted Living, and Memory Care communities dedicated to enhancing the quality of life for our residents. We are committed to delivering exceptional care, vibrant lifestyles, and unparalleled expe ...

  • University Of Oregon

    Communications Officer

    2 weeks ago

    University Of Oregon Eugene, United States

    Department Summary · Safety and Risk Services (SRS) is a unit within the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essen ...

  • University Of Oregon

    Vice President for Student Life

    4 weeks ago

    University Of Oregon Eugene, United States

    Department Summary · The Division of Student Life supports the university's academic mission through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life includes four dep ...

  • Lane Community College

    Executive Assistant to the President

    2 weeks ago

    Lane Community College Eugene, United States Part time Faculty

    Posting Number: Job Title: Executive Assistant to the President Applicant Notification: Lane Community College, a comprehensive community college in beautiful Eugene, Oregon, has begun the search for the Executive Assistant to the President. Position Information First review dat ...

  • University Of Oregon

    Associate Vice President

    1 week ago

    University Of Oregon Eugene, United States

    Department Summary · University health service's top priority is to help students stay healthy, knowing that wellness contributes to academic and personal success. University health services is conveniently located in the heart of campus and offers many services to UO students, i ...

  • LocumJobsOnline

    Physician Assistant

    3 weeks ago

    LocumJobsOnline Eugene, United States Full time

    LocumJobsOnline is working with CompHealth to find a qualified Cardiology PA in McMinnville, Oregon, 97128 · About The Position · Exciting opportunity in northwest Oregon for Cardiology NP/PA. Hospital-based position with a weekday schedule. Established Portland-based group. Robu ...

  • IEQ Technology

    Business Development Representative

    1 week ago

    IEQ Technology Eugene, United States

    Job Summary: · As a Business Development Representative at IEQ Technology, you will be responsible for · helping to develop and execute marketing strategies to enhance our visibility · and engagement with our target customers. You will work closely with design · and product teams ...

  • Arcadia Senior Care LLC

    Live-In Caregiver/Resident Manager

    6 days ago

    Arcadia Senior Care LLC Eugene, United States Freelance

    Applicants must be located in Oregon (preferably Eugene/Springfield) to qualify for this position. Hiring candidates from outside Oregon is extremely challenging and nearly impossible due to state requirements for this position. · Job title: Resident Manager/Live-in Caregiver · W ...

  • VanderHouwen

    Information Technology Manager

    2 weeks ago

    VanderHouwen Eugene, United States

    IT Director · Our client is looking for an IT Director to direct and manage computing and information technology strategic plans, policies, programs and schedules for business and finance data processing, computer services, network communications, and management information servi ...