Coordinator, Programs - San Jose, United States - SACNAS

Description

Job Description

Society for the Advancement of Chicanos/Hispanics and Native Americans in STEM ( SACNAS) is the largest multicultural and multidisciplinary STEM diversity organization in the country. SACNAS is an inclusive organization dedicated to fostering the success of Chicanos/Hispanics and Native Americans, from college students to professionals, in attaining advanced degrees, careers, and positions of leadership in STEM. SACNAS serves over 10,000 members and has over 144 student and professional chapters throughout the United States and its territories. SACNAS influences a larger STEM community of over 25,000 through outreach, advocacy, and production of the National Diversity in STEM Conference.

The Programs Coordinator is a position within the SACNAS Programs Department. The coordinator will assist with projects assigned by the Program Division. The program coordinator will support internal program logistics and assist with external communication regarding SACNAS programs. The Programs Coordinator reports to the Associate Director, Programs. This is a full-time, non-exempt position, which can be performed remotely.

THE JOB

• Work with Associate Director of Programs, Programs Managers, and Coordinators to support in-person and virtual programs aimed at an audience of STEM professionals.
• Provide logistical support for the Programs department at the conference and throughout the program year.
• Coordinate webinars (set up, SOPs, logistics), maintain a webinar dashboard, and perform survey data collection and analysis.
• Work with the Programs team on maintaining operational plans and updating information.
• Coordinate, participate, and provide logistical support for virtual and in-person programs, including leadership institutes, workshops, and conversations with scientists.
• Assist with maintaining a metrics dashboard and data collection for all SACNAS programs.
• Assist with financial reconciliation of SACNAS programs.
• Other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE

• 1+ years of relevant professional experience; OR any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.
• Experience working with Native Americans, Chicanos/Hispanics, or other underrepresented minority populations.
• Experience supporting nonprofit executives and Board committees in the organization and coordination of meetings, initiatives, and projects.

CRITICAL SKILLS, QUALITIES, AND ABILITIES

• Excellent organizational and project management skills; ability to meet deadlines, and to help others meet their deadlines.
• Well-developed computer and office skills, including proficiency in Microsoft Office (particularly Teams, Outlook, Excel, Word, PowerPoint, Publisher), familiarity with database software, experience with Smartsheet, and ability to take clear and thorough notes while participating in meetings.
• Exceptional attention to detail and accuracy as it relates to data entry and program implementation.
• Knowledgeable about and experience working with undergraduates, graduates, post-doctorates, and professionals.
• Excellent professional written and verbal communication skills.
• Ability to embrace and incorporate direct feedback.
• Ability to work independently and as part of a team.
• Ability to analyze data and make solid recommendations for improved strategy.
• Ability to succeed and enjoy working in a fast-paced, highly dynamic environment with a proven skill set utilizing sound judgment, creativity, and effective time management solutions.
• Ability to maintain confidentiality around sensitive and complex relationships and projects.

STAFF VALUES

• Inclusion: We encourage, support, and provide space for our team to bring their whole selves to work, intentionally creating space and integrating processes to welcome and celebrate differences and foster a sense of belonging
• Collaboration: We work together and support each other by actively inviting thought partnership and generative dialogue to build, challenge, and strengthen all ideas and actions because we recognize we are better together.
• Innovation: We encourage data-driven creativity and experimentation, boldly embracing new ways of thinking that challenge us to push the envelope and grow from our experiences.
• Accountability: We recognize our work reflects on our colleagues and community, and therefore put forward our best effort, take responsibility for our successes and challenges, and ask for help early and often.

Work Location and Travel

• Required travel to the annual conference and in-person year-round programs
• Occasional work on evenings or weekends.

Salary & Benefits

• Salary: $55,651 annually or $26.75/hr
• Health Insurance
• SACNAS covers 90% of medical insurance monthly premiums for employees and 85% of medical insurance monthly premiums for dependents.
• Dental/Vision Insurance is fully paid by SACNAS
• Life Insurance fully covered by SACNAS + Voluntary Life/AD&D
• 401(k) Retirement Plan with 5% match
• 17+ Paid Holidays
• Paid Time Off (PTO) - tiered PTO accrual rate dependent on seniority or time with the organization.
• 0-2 years: 4.61 hours – 15 days
• 3-8 years: 6.15 hours – 20 days
• 9+ years: 7.69 hours – 25 days
• Professional Development support

The salary range outlined above is for the state of California and represents the organization's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and location.

APPLICATION PROCESS

Please provide a resume, a cover letter highlighting minimum and desired qualifications, and three professional references. All materials must be submitted to be considered. Applications will be reviewed on a rolling basis and the position will remain open until filled.

EEO STATEMENT

It is the policy of SACNAS not to discriminate against any individual employee, group of employees or prospective employee for reasons of race, color, religion, creed, gender, gender identity, gender expression, national origin, sex, pregnancy or related medical conditions, age, marital status, ancestry, sexual orientation, physical or mental or sensory disability, genetic information, military status or any other consideration protected by applicable federal, state or local laws.

SACNAS is committed to providing equal opportunities in all employment-related activities including recruiting, hiring, advancement, compensation, training, benefits, transfers, and terms of employment. SACNAS promotes equal opportunities for all employees and applicants for employment. Further, SACNAS will fully comply with all applicable equal employment federal, state, and local laws and regulations.