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    Administrative Coordinator I - College Station, United States - Texas A&M Health

    Texas A&M Health
    Texas A&M Health College Station, United States

    2 weeks ago

    Default job background
    Full time
    Description

    Job Title: Administrative Coordinator I at the Office of the Registrar, Texas A&M University


    Our Commitment: Texas A&M University strives to create an inclusive learning and working environment that values diverse perspectives, skills, and life experiences. Upholding core values including Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.


    Who We Are: The Office of the Registrar at Texas A&M University is looking for an enthusiastic Administrative Coordinator I to manage the university's course inventory and report it to the Texas Higher Education Coordinating Board. This role demands someone who excels in a fast-paced environment, stays composed under pressure, and easily adapts to change.


    What You Need to Know:


    • $45,000 salary
    • Cover letter and resume highly recommended
    • Must be punctual, reliable, able to work independently, occasional weekends and evenings may be required

    Qualifications:


    Required Education and Experience:

    • Bachelor's degree or equivalent
    • Two years of office administration experience

    Required Knowledge, Skills, and Abilities:

    • Proficiency in MS Office applications
    • Strong communication, organization, and interpersonal skills
    • Attention to detail and ability to multitask
    • Experience with office protocols and procedures

    Preferred Qualifications:

    • Experience in higher education settings
    • Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat
    • Familiarity with student information systems and academic policies
    • Knowledge of FERPA and content management systems

    Essential Duties/Tasks:


    Course Inventory:

    • Transfer approved course data to student information system
    • Prepare and submit course inventory reports
    • Resolve discrepancies and run ad-hoc reports

    Course Tracking:

    • Maintain approved course listings
    • Identify and report course changes to regulatory bodies
    • Track course format changes and updates

    Curricular Approval Request System:

    • Develop reports for committees
    • Maintain user roles for workflow
    • Stay updated on CourseLeaf software

    Course Proposal Review:

    • Review course proposals for accuracy
    • Interpret rules and regulations affecting courses

    Catalog:

    • Assist in catalog production
    • Review and approve catalog pages
    • Support other catalog tasks as needed

    General Office Administrative:

    • Answer phones, respond to inquiries
    • Monitor emails, maintain confidentiality
    • Document procedures, provide training
    • Recommend office procedure enhancements
    • Assist with communication proofreading

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