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    Administrative Coordinator I - College Station, United States - Texas A&M Health

    Texas A&M Health
    Texas A&M Health College Station, United States

    1 week ago

    Default job background
    Full time
    Description

    Job Description

    Glimpse of the Job

    We are looking for an Administrative Coordinator I to join the Fraternity and Sorority Life (FSL) team within the Department of Student Activities. This position coordinates and supports the financial management of the office and advised organizations, provides logistical and administrative support for events, meetings, and other special function (including on-site support), and assists in maintaining the website and social media platforms.

    Who we are

    The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, we are committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. To learn more, please visit our

    What to do

    Apply Take the first step towards an exciting career A cover letter and resume will assist in the review of your application materials. You can upload them during the application process at CV/Resume.

    Salary: $45,000K

    Position Details: Requires some evening and weekend work. Ability to work nights and periodic weekends as needed. Employee will supervise (3) Student Assistants.

    Qualifications

    Required Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience
  • Two years of experience in office administration or project management

    • Required Knowledge, Skills, and Abilities:

  • Working knowledge of spreadsheet, presentation and word processing software programs
  • Interpersonal and communication skills and ability to plan and organize effectively

    • Preferred Experience:

  • Three years of experience in an office environment or in project management
  • Experience at an institution of higher education working with members of social and service fraternities and sororities
  • Knowledge of Texas A&M University student organization activities, programming, policies and procedures

    • Preferred Knowledge, Skills, and Abilities:

  • Excellent Microsoft Excel and word processing skills

    • Preferred Certifications:

  • Microsoft Office Specialist (MOS), and Certified Administrative Professional (CAP) or Organizational Management (OM) Specialty Certificate

    • Responsibilities:

  • Administrative Support - Assist with special projects for Associate and Assistant Directors. Coordinate travel arrangements and prepare itineraries. Plan and coordinate meetings, seminars, and other special events. Make recommendations for process improvements, administrative changes, or new initiatives. Analyze programs, projects, or initiatives to compile information and create reports. Maintain files, confidential information, and record retention according to university guidelines.
  • Financial Support - Manage and review expenditures and deposits for fiscal accounts using a spreadsheet process. Reconcile fiscal accounts monthly with supervisor and provide monthly financial reports to the staff. Work closely with the Department of Student Activities business service office to ensure accurate financial management. Prepare annual financial reports for supervisor and other professional staff members. Review all standing contracts to ensure accuracy in billing. Coordinate the Greek Enhancement Dues billing and refund processes.
  • Program Support - Develop accurate academic reports for the fraternity and sorority community each semester. Ensure accurate member and leader rosters and contact information for over 55 organizations. Coordinates the Greek Finance Allocation Board program.
  • Communications and Customer Service - Handle complex communications both orally and in writing. Maintain the office voicemail and general email account. Manage marketing materials for various constituent groups (students, staff, faculty, community partners). This includes social media accounts and the office website. Requires a high level of professionalism, customer service, efficiency, and confidentiality.
  • Supervision - Supervises, trains, and evaluates the student assistants. Assigns tasks and evaluates job progress. Participates on university, division, and/or department committees and task forces. Performs other duties as assigned.

    • Why Texas A&M University?

    Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

    We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as: sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:

  • with Texas A&M contributing to employee health and basic life premiums
  • of annual paid holidays
  • Up to and at least each month
  • Automatic enrollment in the
  • for health and wellness programs
  • All employees have access to free training programs, webinars, and limited financial support to attend conferences, workshops, and more
  • for completing a degree while a Texas A&M employee
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