Administrative Coordinator Ii - College Station, United States - Texas A&M University

Texas A&M University
Texas A&M University
Verified Company
College Station, United States

1 week ago

Mark Lane

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Mark Lane

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Description

Job Title
Administrative Coordinator II


Agency
Texas A&M University


Department
Residence Life And Housing


Proposed Minimum Salary
Commensurate


Job Location
College Station, Texas


Job Type
Staff


Glimpse of the Job

Are you looking for a role within one of largest student-centered units of our university?


Consider our Administrative Coordinator position where you will assist the Operations and Events office support the department of Residence Life through oversight of buildings and spaces, summer conferences, operational services, and event management.

The Administrative Coordinator is responsible for the overall management of the Operations and Events office. This includes student supervision, budget management, project coordination, and coordination and oversight of summer operations.


Who Are We
The Department of Residence Life is housed within the Division of Student Affairs. It is comprised of 70+ full-time staff and 475+ graduate and undergraduate student staff.

We offer a fun, academic-centered environment where each staff member has the opportunity to make a difference in the lives of students.

We have a engaging workplace where you can grow and feel a sense of belonging. You will love it here


What to do

Salary Range:
$42,868 to $47,000/Annually ( Commensurate based on hire's experience)


Position Details:
Employee will supervise (7) Office Assistant and (1) Graduate Assistant for Events. E xtended use of a video display terminal, communication, and administration. Travels from building to building.


Qualifications

Required Education and Experience:


  • Bachelor's degree in applicable field or equivalent combination of education and experience
  • Three years of related administrative or office administration experience

Required Knowledge, Skills, and Abilities:


  • Ability to problem solve, think critically, take initiative, and complete tasks with mínimal direction
  • Interpersonal and communication skills
  • Effective customer service skills
  • Planning and organization skills
  • Ability to work in a fastpaced environment

Preferred Qualifications:


  • Three years of experience in office administration or project management
  • Experience in process and database management, building access and security, report building and analysis
  • Event planning, scheduling, and management experience
  • Experience managing calendars and schedules for multiple leadership members
  • Multiline phone use and management experience
  • Supervisory experience
  • Expert knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint and Publisher
  • Ability to manage and use Frontier
  • Working knowledge of FAMIS and CANOPY

Essential Duties/Tasks:

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Coordination - Coordinates submission of work requests through the AggieWorks work request system and follows up on completion of requests submitted. Coordinates all loaner access cards/keys, vehicles and equipment issued to embedded staff, vendors, and other TAMU departments. Maintains card access information on database. Plans and coordinates administrative activities and services, including scheduling of staff and student relocations and furniture installation projects. Plans and coordinates interdepartmental meetings for transitional periods. Coordinates, through the Transportation Center, routine vehicle servicing and maintenance. Submits surplus transfer request documentation through Canopy for disposal of unneeded Residence Life assets and coordinates delivery of assets to Surplus. Assists with TAMU required annual inventory process for all Residence Life physical assets. Coordinates reservation requests, contracting, billing, scheduling, plan designs, set-ups and take downs, and post event inspections for all reservable spaces in Residence Life buildings.
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Supervision - Hires, trains, evaluates, and supervises student employees. Develops and implements semesterly trainings. Assigns tasks and evaluates job progress of student employees. Coordinates the scheduling of student employees for scheduled events. Ensures student employees have completed all University required trainings within the deadline. Reviews and approves timesheets for student employees using Workday. Works with the appropriate TAMU offices to update position descriptions and implement student worker pay scale adjustments for students supervised. Completes required paperwork for termination of employment as needed. Supervision of the Events Student Coordinators as needed when the Graduate Assistant is not available.
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Data and Records Management - Assists with analyzing requirements for projects and providing budgetary estimates for planning purposes. Develops, maintains, and updates databases for specialized projects. Collects and records data for project summaries and reports. Coordinates the collection of data in regard to construction, renovation and furniture replacement projects for all Residence Life b
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