- Answer incoming calls for the VP of Finance and Operations
- Schedule meetings and maintain calendar, file and provide secretarial assistance to the VP and office staff
- Assist with coordination, preparation of materials for Board of Trustee committee meetings. Attend committee board meetings and provide minutes for those meetings.
- Risk Management
- Obtain certificates of insurance as requested by campus departments
- Receive certificates of insurance from vendors and other groups as needed
- Maintain files of certificates of insurance and track expirations, renewals as needed
- Maintain property and liability insurance files, monitor minor claims
- Track company vehicles, titles, insurance, registration, etc.
- Purchasing
- Process material requisitions as received and issue related purchase orders
- Follow up with vendors to ensure items are received and accurately entered into computer system
- Work closely with Accounts Payable Specialist to resolve any vendor discrepancies
- Order office supplies for Student Accounts and Finance Office (12+ staff)
- Ability to create and maintain positive relationships with all internal and external constituents
- As a representative of the College, the employee is expected to comport themselves in a professional manner at all times
- Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
- Expected to comply with all applicable College, Federal, State, local and associational regulations
- Additional job related duties as assigned
- All employees are required to be fully vaccinated for COVID-19 prior to the start of their employment.
- Customer service skills
- Professional business writing
- Unceasing patience and a positive attitude
- Detail oriented and organized with secretarial tasks
- Thorough and 100% follow through on tasks
- Ability to prioritize work to meet needs and deadlines
- Working knowledge and proficiency with Gmail, Microsoft Word, Excel, Google Docs, and Zoom
- Some experiences with other computer programs helpful (Colleague, purchasing systems)
- Bookkeeping/Accounting experience helpful
- Ability for extensive multi-tasking
- A cover letter;
- A resume;
- A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College's Diversity Statement ); and
- The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
-
Hartwick College Oneonta, United StatesDate: March 5, 2024 · Title: Administrative Assistant to the Vice President for Finance and Operations · Description: Under the supervision of the Vice President for Finance and Operations, the Administrative Assistant to the Vice President for Finance and Operations is responsib ...
-
Community Bank System, Inc. Oneonta, United StatesOverview · At Community Bank System, Inc. (CBSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, ...
-
Assistant Nurse Manager
3 days ago
WellStar Health System, Inc. Hoover, United States Full timeFacility: North Fulton Hospital · Job Summary: · Wellstar North Fulton Hospital has an opportunity for an Assistant Nurse Manager ANM- MedSurg- Surgical · Shift - Monday - Friday 2pm - 10pm · The Assistant Nurse Manager (ANM) is a registered professional nurse who provides suppo ...
-
Account Representative
1 day ago
Mariner Finance, LLC Hoover, AL, United States Full timeAre you a goal-oriented individual? Are you looking to start your career at an industry-leading consumer finance organization with an award-winning service team that has ample opportunity for career growth? If you answered yes to these questions, our Sales Representative position ...
-
Professional Development Associate
1 week ago
NBT Bank Oneonta, United StatesPay Range: $ $21.72 · Performs assigned duties, responsibilities, and studies throughout the bank as required through the training sequence. Become familiar with the operations and procedures in each of the departments training is provided and temporary work assignments are assig ...
-
Auditor - Internal Financial 1
1 week ago
Coca-Cola Bottling Company UNITED, Inc. Birmingham, AL, United StatesAuditor - Internal Financial 1 · Date: · Apr 19, 2024 · Location: · Birmingham, AL, US, 35217 · #job- · display: inline; · Division: CorporateDepartment : Internal Audit FinancialWork Schedule: M-F 8-5Why you will love Coca-Cola UNITED?About us: Privately owned and operated with ...
-
EY Birmingham, AL, United StatesEY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities. At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the b ...
-
Assistant Nurse Manager
3 weeks ago
WellStar Health System, Inc. Hoover, United States Full timeFacility: North Fulton Hospital · Job Summary: · Wellstar North Fulton Hospital has an opportunity as Assistant Nurse Manager in MedSurg - Cardiac Telemetry, Full-Time Various Shifts · The Assistant Nurse Manager is a registered professional nurse who provides support and works i ...
-
Business Intelligence Analyst
5 days ago
Regions Bank Hoover, United States Paid WorkThank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, ...
-
Senior Accountant
6 days ago
AEG Oneonta, United StatesOverview: · The Senior Accountant will be responsible for daily financial transactions, month end accounting, financial reporting, balance sheet reconciliations, and annual budget preparation. In addition, the individual will provide ad hoc support to management and collaborate ...
-
Hartwick College Oneonta, United StatesDate: March 19, 2024 · Title: Associate Director of Residential Life and Housing Operations · Description: The Associate Director of Residential Life and Housing is a live-on residential life professional who reports to the Director of Residential Life and Community Standards a ...
-
IT Auditor
1 week ago
Regions Bank Hoover, United StatesThank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, ...
-
Senior Accountant
5 hours ago
Cooperstown All Star Village Oneonta, United StatesJob Description · Job DescriptionOverview: · The Senior Accountant will be responsible for daily financial transactions, month end accounting, financial reporting, balance sheet reconciliations, and annual budget preparation. In addition, the individual will provide ad hoc suppor ...
-
First Horizon Bank Birmingham, AL, United States Full timeThis role is responsible for the timely and accurate preparation and filing of various financial regulatory reports (including FFIEC 041, FRY9-C, FRY9-LP, among others) in compliance with all regulatory requirements, Company policies and procedures, and generally accepted account ...
-
Business Intelligence Analyst
6 days ago
Regions Bank Hoover, United States Full timeDescription · : At Regions, the Business Intelligence Analyst drives business decisions by providing quantitative and qualitative data analysis. This position applies data mining techniques and conducts statistical analysis to report key findings in-order to improve processes an ...
-
Facilities Manager
2 days ago
Cooperstown All Star Village Oneonta, United StatesJob Description · Job DescriptionOverview: · As an experienced Facilities Manager you will oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensuring facilities are safe and well-functioning. The ideal candida ...
-
Hartwick College Oneonta, United StatesJob Description · Job DescriptionDate: March 19, 2024 · Title: Associate Director of Residential Life and Housing Operations · Description: The Associate Director of Residential Life and Housing is a live-on residential life professional who reports to the Director of Residential ...
-
Fraud Strategy Consultant
2 weeks ago
Regions Hoover, United States Full timeThank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, ...
-
Data and Analytics Analyst
1 week ago
Regions Hoover, United States Full timeThank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, ...
-
Data and Analytics Analyst
3 weeks ago
Regions Bank Hoover, United States Paid WorkThank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, ...
Administrative Assistant to the Vice President for Finance and Operations - Oneonta, United States - Hartwick College
Description
Job Description
Job DescriptionDate: March 5, 2024Title: Administrative Assistant to the Vice President for Finance and Operations
Description: Under the supervision of the Vice President for Finance and Operations, the Administrative Assistant to the Vice President for Finance and Operations is responsible for providing administrative assistance to the Vice President of Finance and Operations as well as other Finance Department staff, including but not limited to reception, telephone answering, scheduling and calendar maintenance, filing, secretarial assistance and other projects as assigned. Attend meetings and prepare minutes for the meetings of the Board of Trustees Fiscal Resource Management Committee, Facilities Committee, Investment Advisory Committee, and Audit and Compliance Committee. The Administrative Assistant is also responsible for purchasing for all areas of the College.
Responsibilities
Pay Range: $ $19.90 per hour
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to "be the best at melding liberal arts education with experiential learning."
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening "the understanding, awareness, and appreciation of diversity among all members of the Hartwick community." Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
Powered by JazzHR
bBBqm8tXFX
