- We conduct ourselves with self-awareness, self-respect, and professionalism;
- We treat others with respect, dignity, and civility, regardless of status or position; and
- We refrain from engaging in hostile, intimidating, offensive, or unlawful activities or behaviors that may amount to discrimination, harassment, sexual harassment, or bullying.
- Provide administrative support for the Chief Clerk and Deputy Chief Clerk, including but not limited to scheduling and correspondence.
- Maintain and update member files, including certificates of election, appointments, creating oaths of office, and completing electronic forms.
- Respond to inquiries and requests from legislative members, staff, and the public (answering phones, emails, and face-to-face contacts).
- Approve member and staff travel and keep current on statutory appointments and travel policies.
- Maintain files of the Executive Rules Committee, take minutes at scheduled meetings, and track oral history projects.
- In collaboration with the Sr. Office Coordinator, arrange logistics for and provide staff assistance to the new member orientation and new employee orientation.
- Serve as backup for the online work schedule system and overtime system.
- Act as the Chief Clerk's designee on Capitol Furnishings Preservation Committee, helping plan and work at the annual fundraiser.
- Annually arrange for refurbishing of historic furnishings.
- Arrange for member district office internet access through the Legislative Service Center and troubleshoot issues.
- Update various data regarding members and staff and generate lists and reports as needed.
- Assist with House resolution requests, working with caucus attorneys and the Code Reviser's Office for proofing and editing, members and legislative assistants for scheduling, recognition of guests, and distribution of resolutions.
- Prepare daily scripts for the Speaker of the House.
- Schedule opening prayers, flag ceremonies, musicians, and other guests. Explain rules of decorum for chamber guests and send detailed directions and guidelines for visiting clergy.
- In collaboration with Sr. Office Coordinator, address details and make arrangements for joint legislative sessions and for all other ceremonial legislative events, including Opening Day, Governor's State of the State, Member Memorial, Martin Luther King, Jr. Day, President's Day, National Guard Day and Day of Remembrance, and any ceremonial day specifically identified in House Rules.
- Update member information in the concurrence/dispute tracker.
- Distribute communications regarding bills on the floor calendar and document action taken on floor amendments in the floor activity tracking system.
- Record notes of main points of floor debate for the journal and accurately reflect the status of actions.
- Assist workroom staff with tasks including, but not limited to proofing bill lists and calendars and floor attendance and microphones as needed.
- Analyzing information to complete appropriate action with an eye to detail.
- Communicating professionally and collaboratively with internal staff and external customers to achieve goals, deliverables, or customer expectations.
- Compiling written reports or executive correspondence.
- Coordinating and completing office level (or higher) administrative projects and tasks applying strong organizational skills.
- Two (2) years of experience providing administrative support to an executive level director or manager maintaining confidentiality.
- Demonstrated proficiency using the following:
- MS Word to create, format, and edit tables, columns, or charts and insert and format sections and create headers and footers.
- MS Excel to develop and manipulate complex spreadsheets and create custom chart types, pivot tables, filter lists or use data analysis tools.
- MS PowerPoint to create, format, and edit presentations, insert, and format slides, work with pictures and objects, and run slide shows.
- MS Outlook to compose, send, and respond to e-mail and coordinate schedules and schedule meetings.
- MS SharePoint to create sites and pages, store, organize, share, and access information.
- Ability to keep up with potential frequent turnover in administration, members, and staff during election years.
- Knowledge of state government operations and the legislative process.
- Knowledge of election laws and timelines.
-
Office Coordinator
1 week ago
State of Washington Olympia, United StatesWashington State House of Representatives. Exempt Recruitment Announcement. Office Coordinator OPENS:May 07, 2024 CLOSES:May 31, 2024 REPORTS TO:Chief Clerk and Deputy Chief Clerk. LOCATION:Thurston County Olympia, Washington. SALARY:$70,848 - $122 Office Coordinator, Coordinator ...
-
Office Coordinator
1 week ago
Medline Industries, Inc. Lacey, United StatesUnder general supervision, the Office Coordinator is responsible for ensuring an outstanding guest experience by serving as the primary point of contact for welcoming guests to the facility. Additionally, the Office Coordinator will be responsible for answering phone calls, recei ...
-
Dental Office Coordinator
1 week ago
Safe Harbor Dental Tumwater, United StatesJob Description · Job DescriptionWould like people who apply to live within 25 miles or closer to Tumwater. · ISO: Need a Dental Office Receptionist, Former dental office Admin or possibly former Dental Assistant ( RDA) wanting to move up front. · We need someone who will have th ...
-
Office Coordinator
2 weeks ago
Sierra Pacific Industries Shelton, United StatesWe train and promote from within · Excellent low-cost health benefits · Retirement plan with employer-paid contributions · Paid vacation and 10 holidays · The Office Coordinator position is highly collaborative in nature and supports our Fabrication Shop professionals located in ...
-
office coordinator
3 weeks ago
Sierra Pacific Industries Shelton, WA, United StatesJob Description · We train and promote from within · Excellent low-cost health benefits · Retirement plan with employer-paid contributions · Paid vacation and 10 holidays · The Office Coordinator position is highly collaborative in nature and supports our Fabrication Shop profess ...
-
Office Coordinator
1 week ago
Sierra Pacific Industries Shelton, United StatesWe train and promote from within · Excellent low-cost health benefits · Retirement plan with employer-paid contributions · Paid vacation and 10 holidays · The Office Coordinator position is highly collaborative in nature and supports our Fabrication Shop professionals located in ...
-
Office Support Coordinator II
3 weeks ago
Common Spirit University Place, United StatesOverview · Join the CommonSpirit Family, rated in the 'Top 150 Best Places to work in Healthcare' by Becker's Healthcare · Empowerment in Action - Join the CHI Health at Home Team · In the heart of our organization lies an unwavering commitment to create a positive impact in the ...
-
Office Support Coordinator II
3 weeks ago
CommonSpirit Health at Home University Place, United States**Overview** · **Join the CommonSpirit Family, rated in the 'Top 150 Best Places to work in Healthcare' by Becker's Healthcare** · **Empowerment in Action - Join the CHI Health at Home Team** · In the heart of our organization lies an unwavering commitment to create a positive im ...
-
Field Supervisor
1 week ago
State of Washington Thurston County – Tumwater, United States Full time· DESCRIPTION · This recruitment will remain open until May 26, 2024. The agency reserves the right to make a hiring decision at any time after the initial screening date on May 10, 2024. It is in the applicant's best interest to submit materials as soon as possible. · OIC CARE ...
-
Payroll Coordinator
3 weeks ago
State of Washington Olympia, United StatesAbout the job:We are seeking a Payroll Coordinator to serve as a payroll coordinator for the Office of Financial Management (OFM), Office of the Governor, and the Office of Independent Investigations (OII) for the timely and accurate processing of pa Payroll, Coordinator, Benefit ...
-
Registered Nurse
2 days ago
Interim HealthCare Pierce, United States Full timeHome Health Registered Nurse (RN) · Opportunities in: Greeley area including Eaton, Gilcrest, LaSalle, Evans, and Kersey · Positions also available in Fort Collins and Loveland · Compensation: $50-$150 per visit (dependent on visit type), PLUS mileage and travel compensation · St ...
-
Body Worn Camera Public Records Coordinator
1 week ago
State of Washington Olympia, United StatesFULL-TIME/ PERMANENT BODY WORN CAMERA PUBLIC RECORDS COORDINATORFORMS AND RECORDS ANALYST 3 Enforcement Program. Olympia, Washington Thurston County Please Note: This recruitment is posted open continuously with a first review of applicants occurri Records, Coordinator, Camera, P ...
-
Administrative Secretary
1 week ago
State of Washington Olympia, United StatesThe Courts of Limited Jurisdiction (CLJ-CMS) project is a software replacement effort for district and municipal courts statewide; organizationally, the project reports through the Information Services Division. This position provides a broad range of essential administrative sup ...
-
Submarine Test and Evaluation Manager
2 days ago
Serco Group Olympia, United StatesPosition Description · If you seek a rewarding, high profile and challenging position supporting projects for the US Navy- Serco has a great opportunity for you This position is on a dynamic team, supporting Team Submarine. Bring your expertise and collaborative skills to make a ...
-
Administrative Secretary
3 weeks ago
Administrative Office of the Courts, WA Olympia, United StatesSalary : $45, $59,844.00 Annually · Location : Olympia, WA · Job Type: PROJECT-Funded: Full-Time · Remote Employment: Flexible/Hybrid · Job Number: · Division: Information Services Division · Department: CLJ-CMS Project (I11) · Opening Date: 04/17/2024 · Closing Date: Continuous ...
-
Body Worn Camera Public Records Coordinator
1 week ago
State of Washington Olympia, United StatesFULL-TIME/PERMANENT · BODY WORN CAMERA PUBLIC RECORDS COORDINATOR · FORMS AND RECORDS ANALYST 3 · Enforcement Program · Olympia, Washington - Thurston County · Please Note: This recruitment is posted open continuously with a first review of applicants occurring on March 11th, 2 ...
-
Public Disclosure Office Supervisor
3 weeks ago
State of Washington Olympia, United StatesMake a difference. · This role within the Department of Health supports its mission by managing a team within the Public Disclosure Office (PDO), situated in the Center for Facilities, Risk, and Adjudication. The PDO, under the Office of Enterprise Risk Management (OERM), identi ...
-
IT Sys Admin
1 week ago
State of Washington Olympia, United StatesThe Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting ou ...
-
Health Promotion Technician
2 days ago
Bristol Bay Shared Services (BBSS), LLC Olympia, United StatesSST is seeking a Health Promotion Technician · The Health Promotion Technician reports to the Armed Forces Wellness Center (AFWC) Director/ Lead Health Educator and works as a team member in a dynamic group that delivers primary prevention services that improve health and build ...
-
Funding Coordinator
3 weeks ago
State of Washington Olympia, United StatesThis is a full-time, permanent, remote position. · As the Funding Coordinator within the Office or Innovation and Technology (OIT) Policy, Portfolio, and Business Management Unit, you'll play a pivotal role in driving the agency's mission forward. Your focus will be on managing a ...
Office Coordinator - Olympia, United States - State of Washington
Description
Washington State House of RepresentativesExempt Recruitment Announcement
Office Coordinator
OPENS:
May 07, 2024
CLOSES:
May 31, 2024
REPORTS TO:
Chief Clerk and Deputy Chief Clerk
LOCATION:
Thurston County - Olympia, Washington
SALARY:
$70,848 - $122,722 annually.
(The above reflects the full salary range. The initial salary offered will consider internal equity and will be based on relevant knowledge, skills, and experience. A 3% legislatively approved salary increase will be included effective 07/01/2024.)
About The House of Representatives:
The House of Representatives (House) comprises half of the Washington State Legislature and is made of 98 members, elected to serve two-year terms representing 49 legislative districts.
Our workplace is on the beautiful Capitol Campus in Olympia.
The 486-acre campus includes the Legislative Building and other historic structures, as well as popular parks and trails with views of Capitol Lake, Budd Inlet, and the Olympic Mountains.
The House of Representatives holds themselves to the Legislative Code of Conduct which expects the following:Position Profile:
The scope, objective, and role of the Office Coordinator position is to assist the Chief Clerk, Deputy Chief Clerk, House Counsel, and other members of the Chief Clerk's office in completing their duties.
The Office Coordinator also assists House members and staff with obtaining the information to perform their roles for the House of Representatives.
How You'll Be Expected to Contribute:
Administrative
The Successful Candidate Will Meet These Qualifications:
Five (5) years of secretarial or administrative experience in an office setting performing the following duties:
AND
AND
Desired Qualifications:
Note:
Diverse backgrounds in education and experience could be successful in this role and will be considered. Candidates with any combination of experience that demonstrates the ability to perform the work will be considered.
Conditions of Employment/Working Conditions:
This position requires an onsite/in-person presence during the legislative session and frequently requires more than 40 hours of work per week, which may include evening, weekends, and holidays during legislative sessions.
This position is currently approved for in-state telework during the interim with an expectation to have an onsite-in-person presence when requested.
Benefits:
Employee benefits include vacation and sick leave; paid state holidays; health, life, and other optional insurance; retirement; social security; and military leave.
How to Apply:
Intrigued? If so, please submit the below items combined in one document:
(1) a letter of interest specifically addressing the qualifications;
(2) a current resume describing in detail your experience and education; and
(3) a minimum of three professional references with contact information (e.g., address, e-mail address, and telephone).
Send application materials and direct any questions to:
The Washington State House of Representatives is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, religion, age, disability, honorably discharged veteran, or military status, or use of a service animal.
