Body Worn Camera Public Records Coordinator - Olympia, United States - State of Washington

Description

FULL-TIME/PERMANENT


BODY WORN CAMERA PUBLIC RECORDS COORDINATOR
FORMS AND RECORDS ANALYST 3

Enforcement Program

Olympia, Washington - Thurston County

Please Note:
This recruitment is posted open continuously with a first review of applicants occurring on March 11th, 2024. We encourage you to submit your application materials as soon as possible. The Hiring Manager reserves the right to close this posting once selections have been made.

Do you have a keen eye and possess an attention to detail skillset? The Body Worn Camera (BWC) Public Records Coordinator supports the agency's mission by helping to conserve the state's natural resources through proactive coordination of public disclosure requests related to body worn camera footage, ensuring that the Program adheres to agency and state records retention requirements, and assisting with the analysis of body worn camera records.

The BWC Public Records Coordinator is responsible for coordinating the search and review of Body Worn Camera footage and other program records in response to public disclosure requests and/or other law enforcement-related inquiries.

Boat Patrol - Photo Credit: Picasa

This is an opportunity to gain valuable experience while supporting the Enforcement Program's Records Section.

Proactively managing risk by following the appropriate public disclosure and records retention laws, rules, policies, and procedures to mitigate those risks.

You thrive on building collaboration and teamwork as you work with a dynamic group on many different projects within WDFW Police Headquarters.

We are seeking a candidate who models our agency's ASPIRE values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy.

Our Body Worn Camera Public Records Coordinator,

Performs Public Disclosure and Law Enforcement Records Request Coordination for Body Worn Camera (BWC)

Video Footage:

• Manages all public disclosure/information requests impacting the Law Enforcement Program specific to body worn camera video footage.
• Serves as program level expert for public records requests related to body worn camera footage.
• Receives incoming requests, coordinates program responses, and tracks Program progress in fulfilling requests primarily related to body worn camera footage, but also other relevant law enforcement records.
• Analyze records requests specific to body camera footage and identify responsive video records.
• Review video recordings to ensure that sensitive footage is appropriately redacted in accordance with RCW and other applicable state law.
• Utilize video redaction software within the body worn camera system to mark and apply redactions in accordance with RCW
• When requested by officers, share body worn camera footage with local law enforcement agencies, prosecutor's offices, and other authorized personnel and entities. (Responds to requests for judicial sharing consistent with law enforcement best practices.)
• Coordinates AG requests for body worn camera video footage with the Enforcement Program Criminal Justice Liaison.
• Maintain chain of custody when providing body worn camera footage for case discovery.
• Provide Body Worn Camera footage to Command Staff and Office of Professional Standards as requested for Administrative Investigations.
• Provide Body Worn Camera footage to CAPE as requested for media releases or public outreach.
• Acts as a liaison with WDFW Public Disclosure Officer in the Public Records Unit for records relating to body worn camera records.

Manages Body Worn Camera Records (In collaboration with BWC Program Manager):

• Ensures the Program meets agency and state records retention requirements in relation to body worn camera video records.
• Tracks case adjudication status in JIS to ensure body worn camera footage is flagged for proper retention within the BWC software.
• Ensures all BWC camera recording evidence is properly cataloged and can be easily accessed and cross-referenced with associated case files in Spillman.
• Verify accuracy of system generated tags for CAD calls/incidents through the BWC vendor.
• Link applicable Flex Law Incident Reports with BWC video evidence when link is not system generated.
• Coordinates technical errors with video and Law Incident Report/Calls for Service linkage.
• Assist Enforcement Program supervisors and staff in use and navigation of BWC software to locate specific video files.
• Collaborate with the Enforcement Program Training Unit to effectively utilize BWC footage towards identified training and policy deficiencies that need to be addressed.
• This position would be one of two that has the ability to download footage from the system. Supervisors can view the footage for auditing purposes, but for actual downloads this Forms and Records Analyst would be the point of contact.

Provides Support to BWC

Program Manager:

• Provide support to the BWC Program Manager with the technical aspects of managing records derived from the BWC recorded footage.
• Assists the BWC Program Manager with quality assurance of body worn camera audit functions.
• Assist with formatting Standard Operating Procedures Manuals for the program.

WORKING CONDITIONS:

• Work Setting, including hazards:
• Work is generally performed in an office setting within the headquarters of the Law Enforcement Program; position requires extensive computer use and sitting.
• Schedule:
• This position normally works 8:00-5:00, Monday-Friday, but may be required to work occasional weekends and evenings, depending on workload.
• Travel Requirements:
• Some travel may be required throughout the State and country to attend and provide training, meetings, and conferences.
• Tools and Equipment:
• Computer hardware & software; general office equipment.
• Customer Interactions:
• The Program's headquarters staff, regional Captains, Sergeants, Detectives, and Officers to complete assignments; other agency staff, including personnel from the Director's Office, Information Technology Division, and Fiscal Office.

REQUIRED QUALIFICATIONS:

• Associate's degree and one year of experience with public records requests or discovery.

OR

• A high school diploma and three years of experience managing public records requests for a governmental agency OR equivalent education/experience.
• Working knowledge of the Washington State Public Records Act (RCW
• Proven attention to detail, with the ability to review high volumes of documents for possible redactions and records retention without errors using Adobe Pro and/or equivalent redaction software tools.
• Demonstrated ability to effectively communicate, independently analyze, and weigh the risks versus benefits in decisions and recommendations related to public disclosure issues.
• Strong attention to detail, with the ability to review high volumes of video footage for possible redactions without errors.
• Excellent written and oral communication skills.
• Ability to handle multiple tasks simultaneously and to complete projects on tight deadlines.
• Ability to maintain confidentiality in working with sensitive information.
• Flexibility and ability to work successfully as part of a diverse work team and maintain positive working relationships.
• At least three years experience with Microsoft software programs, including Word, Excel, PowerPoint, SharePoint, Outlook, and the ability to maintain databases.

Special Requirements/Conditions of Employment:

• Must be willing to be fingerprinted and undergo a background investigation.

PREFERRED QUALIFICATIONS:

• A Bachelor's degree in criminal justice, public administration, communications, public affairs or a related field.
• Experience working in a law enforcement or correctional setting.
• Experience in information technology services or video editing/law enforcement body-worn video editing or forensic video.
• Experience administering or working in digital evidence video systems.
• Experience and familiarity with body worn camera records management systems and video editing and redaction software.

SUPPLEMENTAL INFORMATION:

Please note:
Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

IMPORTANT NOTE:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work.

If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.

For a list of acceptable documents, please use the following link:


JOIN THE WDFW TEAM:
Learn about our agency and the perks of working for WDFW

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.

We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency's mission.

We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

Diversity, Equity, and Inclusion Employer


VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to
• Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist - Veteran)
• Include your name as it appears on your application in

MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at
• Subject line must include recruitment number, position, and MS (for example: #10155 Biologist - MS)
• Include your name as it appears on your application in

Note:
Please blackout any PII (personally identifiable information) data such as social security numbers.

As part of WDFW's efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.

Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.

We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.

Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Persons needing accommodation in the application process or this announcement in an alternative format may call or the Telecommunications Device for the Deaf (TDD) at

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at or

For inquiries about this posting, you may contact the assigned Recruiter, Scott Taylor at Please reference in the subject line.

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