- Coordinating and/or responding to Public Disclosure or Freedom of Information Act (FOIA) requests.
- Performing Records Management
- Performing Public Disclosure and/or Quality Assurance Reviews
- Conducting Policy analysis, interpretation, and consultation
- Coordinating and/or responding to Public Disclosure or Freedom of Information Act (FOIA) requests.
- Performing Records Management
- Performing Public Disclosure and/or Quality Assurance Reviews
- Conducting Policy analysis, interpretation, and consultation
- Coordinating and/or responding to Public Disclosure or Freedom of Information Act (FOIA) requests.
- Performing Records Management
- Performing Public Disclosure and/or Quality Assurance Reviews
- Conducting Policy analysis, interpretation, and consultation
- Demonstrated experience using a redaction software program.
- Experience providing technical consultation or training across multiple departments on records law, rules, or internal record processing standards.
- Project support experience that includes managing tasks, directing others, and reporting progress to project managers
- Customer service experience that includes conflict resolution and responding to inquiries regarding policies, procedures, and services.
- A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
- A current resume (without personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
- Work a full-time 40-hour work week and occasionally adjust work schedules to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor's approval.
- Occasionally travel alone or with another person throughout the state, which may include overnight for meetings and training.
- Legally operate a state- or privately-owned vehicle or provide alternative transportation while on state business.
- Ability to move or transport boxes of files weighing up to 30 pounds.
- Participate in emergency response exercises and emergency events/high-priority assignments as assigned.
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Public Disclosure Office Supervisor - Olympia, United States - State of Washington
Description
Make a difference.
This role within the Department of Health supports its mission by managing a team within the Public Disclosure Office (PDO), situated in the Center for Facilities, Risk, and Adjudication.
The PDO, under the Office of Enterprise Risk Management (OERM), identifies and manages events that could impede the agency's strategic goals.
It collaborates with divisions to fulfill public records responsibilities.
The Public Disclosure Office Supervisor's work involves overseeing a team handling a high volume of public records requests, many containing sensitive healthcare information.
The specialist coordinates public disclosure services and manages technical experts responsible for various record types, such as healthcare professions, maternal and child health, food safety, and public health emergencies.
They liaise with the Attorney General's Office and have decision-making authority on redactions and communication with media and requesters. Additionally, the role entails planning, organizing, and directing personnel activities while ensuring compliance with policies and legal requirements.The duty station for this Program Specialist 4 (PS4) is in Tumwater, WA. Telework (mobile work) is currently expected. Required in-office work is rare and would be scheduled in advance.
Work that matters
Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play.
We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About DOH
Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health.
As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor.
We're not just an organization; we're a catalyst for change, guided by our core values of Equity, Innovation, and Engagement.
Our Transformational Plan for the future of Washington's health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey.
Your work at DOH truly matters.Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle.
Our Ideal Candidate
Has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others.
They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly.
They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.Required Qualifications
Experience for both required and desired qualifications can be gained through lived experience, volunteer experience, formal professional employment, or a combination.
Option 1:
A bachelor's degree in business administration, public administration, law, public health, health administration, or a closely allied field.
AND One (1) or more years of experience as a manager, supervisor, or lead that includes forms or records management coordinating or administering any of the following:
Option 2:
An associate degree in business administration, public administration, law, public health, health administration, or a closely allied field.
AND Three (3) or more of experience as a manager, supervisor, or lead that includes forms or records management coordinating or administering any of the following:
Option 3:
Five (5) or more years of experience as a manager, supervisor, or lead that includes forms or records management coordinating or administering any of the following:
AND for all options:
Practical skills in MS Excel to manage complex spreadsheets, database management, MS Word for document creation and formatting, and Microsoft Outlook or similar email systems for electronic correspondence.
* (2) or more years of management or consultative experience in a related field including planning, policy analysis, coordination, and consultation.
* (2) or more years of experience building relationships and communicating with a variety of public and private agencies, organizations, and/or levels of government and leadership.
NOTE:
Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Application ProcessIntrigued? Click "Apply" to submit your detailed application profile along with the following:
Attachments:
Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
Veterans:
Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application.
Please remove or cover any personally identifiable data such as social security numbers and birth year.Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.
If you have questions or need other assistance please contact Andrea Thieme at or For persons with disabilities, this document is available in other formats.
Conditions of Employment/Working Conditions
With or without accommodation, I am willing and able to:
This recruitment may be used to fill positions of the same job classification across the agency.
Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.
