Payroll Specialist - La Quinta, United States - Desert Sands Unified School District

Desert Sands Unified School District La Quinta, United States

3 weeks ago

Description

About the Employer

We are pleased that you have expressed an interest in employment with our district. Desert Sands Unified School District is committed to the students and the families of the communities that we serve.

We have a competitive salary and benefit package to offer our employees along with excellent working conditions in modern school facilities.

Our district is located in the resort communities of Indian Wells, Bermuda Dunes, Palm Desert, La Quinta, and Indio. Our community offers the amenities of a resort lifestyle along with an affordable housing market for full-time residents.

The Personnel Office strives to provide the best possible service to our current employees and applicants to the district. Please feel free to call any of the staff members listed in our division for assistance.

Job Summary

Under direction, initiate, prepare, process and complete a diverse range of complex payroll transactions for the personnel of a school district; prepare and maintain a variety of complex and specialized payroll related records, files and reports.

Job Description / Essential Elements:

DESERT SANDS UNIFIED SCHOOL DISTRICT
Personnel Commission

Classification
:
PAYROLL SPECIALIST Salary Range: 83

Employment Category
:

Classified Bargaining Unit FLSA Designation:
Non-Exempt

Job Summary:

Essential Job Functions:
Conducts

orientation and training programs for the purpose of communicating established district, county and state policies, procedures and regulations as it relates to payroll.

Develops and Generates

two payrolls each month (ie:

salaried employees and hourly employees):
reviews and inputs timecards manually into payroll software, ensuring appropriate financial accounts are charged.
Maintains

specialized and complex payroll records and files.
Read, Interpret, Apply and Explain

rules, regulations, policies (ie:
Education Code, Bargaining Unit Contracts, Retirement Regulations) and procedures for the purpose of receiving, advising and conveying payroll information to district and site personnel.
Coordinate, Organize

and complete multiple projects with many interruptions, meeting established payroll deadlines.
Monitors

payroll records for the purpose of ensuring entries are accurate, related activity is posted, expenses are within authorized amounts and/or fiscal controls are followed.

Analyze, Prepare and Process

payroll information and reports with speed and accuracy to process the District payroll in accordance with established procedures and ensuring compliance and adherence to district policies and all other governmental regulations.

Reconciles

payroll records for the purpose of maintaining accurate records and complying with related policies, practices and/or regulations.
Research and Resolve

payroll issues as they relate to employee payroll records (ie:
timesheets, authorizations, leave activity, retirement buy-back) in accordance with governmental regulations.
Performs

a variety of technical duties without detailed supervision and exercises initiative and independent judgment in applying established practices and procedures to specific cases.

Other Job Functions:
Assists

other department and site personnel for the purpose of supporting them in the completion of their work activities.
Attends

meetings as required for the purpose of maintaining skills and gathering and/or conveying required information.
Responds

to inquiries for the purpose of providing information and/or direction as may be required.

Essential Job Requirements - Qualifications:

Skills, Knowledge and/or Abilities Required:
Skill in the use of computers, calculators, spreadsheets and accounting software applications. Skill in maintaining accurate and auditable financial records and applying complex accounting practices. Skill to provide guidance and direction to personnel. Skill in working with a diverse group of individuals and handling situations with tact, diplomacy and discretion. Knowledge of fiscal and accounting rules and regulations, policies, and procedures. Ability to establish priorities, work independently and accurately, problem solve, think logically with attention to detail.

Physical Requirements:

Employees in this classification stand, walk, sit, use fingers repetitively, use wrists or hands repetitively in a twisting motion or while applying pressure, use both hands simultaneously, have rapid mental/muscular coordination, lift moderately heavy objects; good speaking and hearing abilities; bending at the waist, kneeling and crouching; reaching overhead, above the shoulders and horizontally; stooping; ascending and descending stairs; sitting for long periods at a desk and in front of a computer.

Persons with certain disabilities may be capable of performing the duties of the classification; have the ability to occasionally lift moderately heavy objects weighing up to 52 pounds, frequently lift up to 5 pounds and constantly lift a minimum of 5 pounds; have the capability to push 30 pounds maximum force and possess the capability to pull 30 pounds maximum force.

Such determination must be made on an individual basis by the District's medical examiner, taking into consideration the nature of the disability, prosthetic aid and the duties of this position.

Work Environment:

Employees in this classification work inside with exposure to minor contagious illnesses (colds, flu, etc.) in direct contact with the public and other District staff, without direct guidance from supervisor, with a high volume of work and tight deadlines, continuous changing priorities and interruptions.

May require exposure to extreme weather conditions for moderate periods of time.

Other atmospheric conditions include Fumes/Odors:
Copier and copier products; paper dust generated from the use of paper goods, dust, etc.

Education and Training Required:

Associate of Arts Degree or equivalent in Accounting or related field plus four (4) years of increasingly responsible experience in payroll, financial or statistical record-keeping, or six (6) years of increasingly responsible experience in payroll, financial or statistical record-keeping.

Licenses, Certifications and Testing Required:
Fingerprint/criminal justice clearance.
Tuberculosis clearance.
Requirements / Qualifications

Resume

Comments and Other Information

Education and Training Required:

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