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    Catering & Event Services Coordinator - New York, United States - Gensler

    Gensler
    Gensler New York, United States

    3 weeks ago

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    Description
    At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you're into sketching new ideas, hacking a building or growing client relationship in global markets, there's something here for everyone.

    Our depth of expertise spans disciplines-from aviation and transportation to education, hospitality, retail, technology and more. Whether we're refreshing a retailer's brand, planning a new urban district or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient and more impactful.

    Your Role

    The Catering & Event Services Coordinator works closely with the Catering & Events Services Manager and Office Services team to support daily catering and event operations in the Gensler New York office.

    What You Will Do

    Support daily catering & events operations for internal events, external events, client meetings, presentations and industry events.
    • Organize and place catering orders.
    • Process and maintain all catering invoices with finance
    • Coordinate timely delivery, setup, and breakdown for all meetings and events.
    • General kitchen and office maintenance.
    • Partner with Office Services team to ensure all meeting spaces are well maintained to project a clean, organized, clutter-free appearance and professional environment.
    • Partner with Office Services for internal and external events, managing F&B requirements including menu, event proposals, timelines and budgets.
    • Manage inventory of all pantry items.
    • Maintain a professional and courteous interface with clients and staff.
    Your Qualifications
    • 1-2 years hospitality & administrative experience
    • A polished and professional appearance and manner of conduct.
    • Service-oriented, with excellent interpersonal skills.
    • A pro-active attitude, constantly anticipating office needs.
    • Excellent communication skills, both verbal and written.
    • Outstanding customer service, exemplified by courteous, friendly and accommodating demeanor towards internal staff and external customers/clients.
    • Creative problem-solving.
    • Proficiency in Microsoft Office Suite - Word, Excel, PowerPoint.
    • Strong attention to detail and organized.
    • Bachelor's degree or equivalent trade school diploma.
    • Food handlers permit preferred
    • In office Monday - Friday and some weekend days
    **The base salary range will be estimated between $60,000-$70,000 plus bonuses and benefits and contingent on relevant experience.

    Life at Gensler

    At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

    We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

    As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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