Operations Coordinator- Service - New York, United States - TK Elevator Corporation

TK Elevator Corporation

Verified Company

New York, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The company

What we expect:

The first 3 letters in workplace safety are Y-O-U

TK Elevator is currently seeking an experienced **Operations Coordinator

Service
in Manhattan, NY.**Responsible for performing all administrative duties associated with processing service contracts, customer changes and supporting the service sales department as needed.

ESSENTIAL JOB FUNCTIONS:

Reviews service contract booking packages. Includes completing customer number request forms, reviewing and completing Installed Base forms and verifying the service contract transmittal forms. Creates branch service file and mechanic file.
Ensures that customer change forms are accurate and forwards to regional contract administrators. Completes service contract change requests and attaches all relevant information to existing contract.
Verifies all information on new EDS sheets and updates contact information in service contracts. Searches databases, customers, Installed Base and service contracts for existing information.
Runs mass escalation report. Includes exporting and formatting report into Excel and forwarding to branch manager for review. Special Price list escalations
Receives and reviews final acceptances from construction and modernization departments. Processes owner and unit changes as necessary.
Prints special deck invoices and mails to customers. Prints service contract invoices upon request from customers or branch.
Participates in monthly A/R conference calls with Regional Collectors. Actively pursues and followsup on A/R items.
Prepares and submits credit memos. Actively cleanses unapplied credits and submits washout requests as necessary.
Assists with processing certificates of insurance for service jobs.
Maintains PCard for use by branch.
Supports sales efforts as needed.
Performs other duties as assigned.
Maintains Board Inventory and conducts annual inventory
Maintains safety SIR and uploads documents to SafeTKE
AP hand code invoices without POdaily reportExpected receipts report
Office Supplies/Forms
UPSshipping and statements
Spreadsheet for cancellations to Branch Manager
Performs other duties as assigned.

Salary range is $52,600 to $76,300. The role offers a bonus based on individual and company performance

Benefits overview:

health insurance, parental leave, wellness program, 401K, vacation pay, holiday pay, tuition assistance, free life insurance and disability insurance, among others.

Who we are looking for:

EDUCATION & EXPERIENCE:

High school diploma or GED
One year certificate from college or technical school preferred
Three to six months related experience and/or training in basic business administration
Some elevator repair administrative work preferred.
Oracle database knowledge

What we offer:

Contact:

For any additional questions or job specific requests, please use the contact
below and include the Job Requisition Number as a reference.