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Purchasing Administrator OR Senior Purchasing Administrator - Olathe, United States - Johnson County, Kansas
Description
Overview:
A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more If youre searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government
Job Description:Process bidding documents including Invitation for Bid (IFB) and Request for Proposal (RFP); Research and determine competitive specifications, scope of services, appropriate special terms and conditions and appropriate bid sheets; Establish and maintain appropriate working relationship with County departments, agencies and vendors; Coordinate document reviews with Legal department and Risk Management to insure compliance with statutes, policies and procedures of federal, state and local entities; Lead public IFB/RFP openings for goods, services and construction projects; Prepare recommendation of award to BOCC.
Work closely with all user departments in a professional manner; Prioritize and schedule projects as required in order to meet the user department needs; Work continuously with staff to improve procurement methods and procedures; Advise departments of contract rights and obligations by contacting departmental personnel to facilitate contract compliance and provide methods of contract planning and review.
Process automated purchase order information, verifying for completeness and accuracy; Input and maintain contract information in County contract management and Oracle ERP systems; Request Bonds, Certificates of Insurance and Tax Exemption Certificates as necessary or required; Approve purchase requisitions and distribute purchase orders.
Negotiate with vendors to achieve objectives; obtain right material/services, quantity, time/place, source, service and price.
Establish and maintain term and supply contracts for Countywide and departmental utilization; Manage contract administration, i.e.; vendor price adjustment requests, vendor contract compliance issues; Work with user departments to review supplier performance prior to term and supply contract renewals.
Represents the Purchasing Division in the absence of the Purchasing Manager; Attends County Manager agenda review; Attends BOCC business meeting and agenda review; Approves and signs high dollar purchase orders; Awards and signs contracts that are within the authority of the Purchasing Division; Processes emergency purchases; Approves purchases for the Purchasing Division.
Complete special projects as assigned.
Job Requirements:JOB REQUIREMENTS FOR PURCHASING ADMINISTRATOR
An Associate's degree in Business Administration, Material Management, or closely related field is required. Two years of purchasing and procurement experience is required. A valid driver's license and good driving record are also required. A CPPB or CPPO professional certification is preferred.
JOB REQUIREMENTS FOR SENIOR PURCHASING ADMINISTRATOR
A Bachelor's degree in Business Administration, Material Management, or closely related field is required. Three years of purchasing and procurement experience is required. A valid driver's license and good driving record are also required. A CPPB professional certification (or higher) is required.
